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5.1 Promotion and Tenure Policy Statements

5.1 PROMOTION AND TENURE POLICY STATEMENTS

1. Policies and Procedures – Promotion and Tenure Review

  • Policy Statement – Promotion and Tenure

The University of North Georgia (the “university”) promotion and tenure review processes (“P&T Review”) follow the guidelines of the University System of Georgia Board of Regents Policy Manual (“USG BOR Policy Manual”). These guidelines establish foundational policies and procedural expectations for institutions of higher education and for disciplines within universities while providing for appropriate professional flexibility at departmental levels. This is the university’s overarching P&T Policy. Additionally, each academic department and the library are responsible for developing discipline-specific expectations for tenure and for each type of promotion. The UNG Promotion and Tenure policy described herein should guide these discipline-specific expectations. "Noteworthy" and "meet or exceed expectations" are defined at the department level.

The criteria to be used when considering a faculty member for tenure or promotion are as follows: 

  • Superior teaching; Demonstrating excellence in instruction
  • Professional Growth & Development / Scholarship / Academic Achievement
  • Outstanding service to the institution, profession, or community

For tenure, the candidate must provide evidence of the following:

  • Noteworthy achievement in teaching and one other category.
  • Meet or exceed expectations in the remaining area not selected for noteworthy contributions.

For promotion to associate, the candidate must provide evidence of the following:

  • Noteworthy achievement in teaching and one other category.
  • Meet or exceed expectations in the remaining area not selected for noteworthy contributions.

For promotion to professor, the candidate must provide evidence of noteworthy achievement in all three categories. 



Additional policy statements regarding tenure (BoR Policy 8.3.7 )



Additional policy statements regarding promotion (BoR Policy 8.3.6 )

5.1.2.  Committees Involved in the P&T Review Process

Faculty members must be informed by the second Monday of April of the preceding academic year that they are eligible for promotion and/or tenure review in the next academic year.  For Pre-Tenure Review, if a faculty member is eligible for pre-tenure review their first year of employment they must be notified when hired (August).

Department Promotion & Tenure Review Committee (“DPTRC”)

At the beginning of each academic year, department heads/coordinators will appoint representatives from the tenured faculty members at the rank of associate or full professor to serve on the DPTRC. The number of members serving on the DPTRC will depend upon the number of faculty members in the department to be sufficient for the workload and must represent all of the university campuses where there is more than one tenured faculty member at the rank of associate or full professor primarily assigned to that campus by the department. For the libraries, the DPTRC will consist of representatives appointed by head librarians, in conjunction with the dean, from the tenure-track faculty members at the rank of assistant, associate, or full professor and must represent all of the university campuses.  In the case of departments with fewer than three fulltime faculty members, the department heads/coordinators in conjunction with the dean will designate representatives from similar discipline areas to serve on the DPTRC.

Members of the DPTRC will serve for two years and the terms will be staggered so that there are some returning members each year.  The DPTRC members will select the chair. Members of the DPTRC should not serve in the same academic year on the university-wide Promotion and Tenure Committee; however, if necessary, they may also serve on the college Promotion and Tenure Committee. The DPTRC will review the P&T documentation from all the candidates eligible for tenure (“candidates”) in their department and provide a written review letter with positive or negative recommendations for each candidate.

College Promotion and Tenure Committee (“CPTC”)

At the beginning of each academic year, the deans will appoint representatives from the associate and full professors from all departments or equivalent academic units and from all the university campuses to serve on the CPTC. Appointees must represent all of the university campuses where there is more than one tenured faculty member at the rank of associate or full professor primarily assigned to that campus by the college. In departments that are not associated with a college, the dean will appoint at least one representative from the department and designate at least three representatives from other disciplines at the rank of associate or full professor from University campuses to serve on the CPTC. Members of the CPTC will serve for two years and the terms will be staggered so that there are some returning members each year. The CPTC members will select the chair.  If possible, the CPTC members should not serve on the university-wide Promotion and Tenure Committee. The CPTC will review the P&T documentation from all the candidates in their college and provide a written review letter with positive or negative recommendations for each candidate.

University-Wide Promotion and Tenure Committee (“UWPTC”)

The UWPTC is a university committee whose purpose will be to review and make recommendations for candidates requesting promotion and tenure. The provost is responsible for establishing and charging the UWPTC, which shall be composed of two tenured faculty members holding the rank of professor from each college and one representative from the library. None of the members of the UWPTC may serve in an administrative position above the level of department head or coordinator. In cases where department head/coordinators’ recommendations are under consideration, they will recuse themselves.  The number of department heads serving on the UWPTC will not exceed 20% of the members of the committee.

Please see the Master Calendar for all P&T dates

2.  Promotion & Tenure Monthly Calendar

ACTIONDATE
Deans notify P&T candidates for upcoming academic year Apr (2nd Monday)
Department heads/coordinators appoint DPTRC members Aug (4th Monday)
Deans appoint CPTC members Aug (4th Monday)
Faculty submit the P&T applications to department head/coordinator via D2L Sept (2nd Monday)
Provost appoints UWPTC members Sept (2nd Monday)
DPTRC completes review and uploads to D2L for CPTC Sept (4th Monday)
Department heads/coordinators complete review Oct (1st Monday)
CPTC completes review and uploads to D2L for UWPTC Oct (4th Monday)

Deans complete review

Nov (1st Monday)
UWPTC complete review and forward to the Provost

Dec (1st Monday)

Provost notified P & T faculty members Jan (4th Monday)


3. Pre-Tenure & Post-Tenure Monthly Calendar

ACTION

DATE

Dean notifies post-tenure faculty of PT review/Access to on-line portfolio provided

Sept (2nd Monday)

Faculty submit post-tenure applications electronically via D2L 

Jan (1st day of Spring semester)
Deans appoint Pre-TRC and Post-TRC members Jan (1st day of Spring semester)

Pre-tenure portfolios are to be submitted electronically via D2L by 5 PM

Feb (1st Monday)

Post-TRC submits post-tenure reports electronically via D2L

Feb (1st Monday)

Department head/coordinator submits post-tenure reports electronically via D2L

Feb (2nd Monday)

Pre-TRC submits pre-tenure letters to department heads/coordinators

Feb (4th Monday)
College Post TRC complete review and submit letters  Mar (1st Monday)
Deans submit PostTRC letters electronically via D2L Mar (2nd Monday)
Post-tenure discussion between faculty and department head/coordinator Apr (1st Monday)
Post-tenure discussion including the development plan, if needed, with dean, department head/coordinator and faculty Apr (2nd Monday)
Pre-tenure discussion between faculty and department head/coordinator Apr (2nd Monday)
File post-tenure documents in appropriate offices  Apr (4th Monday)
File pre-tenure documents in appropriate offices Apr (4th Monday)
Submit pre-tenure recommendations to the deans Apr (4th Monday)
Submit pre- and post-tenure recommendations to the Provost

May (1st Monday)

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