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Editing a Directory Listing

Overview

A directory listing provides a uniform way to display information about your faculty and staff within your unit or department without the web editor having to worry about styling. 

We offer three different types of blocks to cover the different types of listings you may need.

Instructions

Listing Types

  • Automatic: As people come and go and Active Directory is updated, this list will also be updated.
  • Keyword:  If you added keywords to the profiles, you can use these keywords to organize the listing in a way other than the standard choices.
  • Manual: You add and remove people and have full control of the order in which they appear. This type is useful for pulling in faculty and staff from various departments.

In non-flex sites, each of these listing types is a separate type of block. Usually one has been set up for you. If you wish to change to another type, please contact the web team.

Styling Types

For each of the listing types above, you can choose one of the styles below:

  • Default: Vertical listing with image, directory information, and area(s) of expertise.
  • Directory:  In table format, with rows and columns. Looks just like our UNG directory.

The style type can be changed by editing the block.

Features:Auto
Default
Auto
Dir
Keyword
Default
Keyword
Dir
Manual
Default
Manual
Dir
Auto update from Active Directory Yes Yes Yes Yes
Auto sort by Last Name Yes Yes Yes Yes
Auto sort by Campus Yes Yes Yes Yes
Auto sort by Admin/Fac/Staff Yes Yes Yes Yes
Auto sort by Keywords Yes Yes
Manually Exclude a Person Yes Yes
Manual Update Yes Yes
Manually Include a Person Yes Yes
Manual Control of Order Yes Yes
List More Than One Department Yes Yes Yes Yes
Control Column Display Yes Yes Yes
Control Column Order Yes Yes Yes
Display Photo Yes Yes Yes
Display Areas of Expertise Yes Yes Yes

Find Your Directory Listing

  1. In the left panel go to the "faculty-staff-bio" folder.
  2. Click on the "index" page.
  3. In the right panel, click the "edit" tab.
  4. Scroll down to the WYSIWYG area and note the name of the block being pulled in either above or below that area.
  5. Click "Cancel" to get out of edit.

How to find the name of your directory block

 

How to find the name of the directory block

Editing a department directory block

  1. In the left panel go to the "_block/manual" folder.
  2. Within that folder you will find your department directory listing. 
  3. Click on the block.
  4. In the right panel, click on the "edit" tab.

The location of the directory block in Cascade

Automatic Directory Listing

You can make the following changes:

  • Sort by:  Last name, Admin/Fac/Staff, or Campus.
  • Style:
    • Default (vertical with photos)
    • Directory (table style - columns and rows).
      • Directory Style Options gives you options to select and order the columns to be displayed.
  • Department: Usually set to your department.
  • Show Department Name:  Yes or No. If this is a listing within your own department web site, you can choose "No" to avoid repetition of your department name.
  • Exclude by Email:  If someone has left your department and the changes have not been reflected in Active Directory, you can manually enter their email address (firstname.lastname@ung.edu) here so they do not display in your department directory.

Example(s)

The data definition of the automatic listing block.

Keyword Listing

You can make the following changes:

  • Sort by:  Last name, Admin/Fac/Staff, or Campus.
  • Style: 
    • Default (vertical with photos)
    • Directory (table style - columns and rows).
      • Directory Style Options gives you options to select and order the columns to be displayed.
  • Grouping Header: (Optional) Allows you to display a custom header above a listing, such as breaking your listing down into areas. Usually you list a display version of the keyword.
  • Keyword:  Use a keyword to select a specific sub-group from within your department. The same keyword must also exist in the profile of each person you wish to list.

Example(s)

The data definition for a Keyword Directory listing in Cascade.

Manual Listing

You can make the following changes:

  • Sort by:  Manual. You have full control of the order in which people are displayed.
  • Style: Default (with photos) or Directory (table style).
    • Directory Style gives you options to select and order the columns to be displayed.
  • Grouping Header: Allows you to display a custom header above a listing, such as breaking your listing down into areas. You may also use this to display a department name if you need to list select people from various departments.
  • Email: Manually enter the email address(es) (firstname.lastname@ung.edu) of those you wish to list.
    • As people come and go, you need to add or remove their email address.
    • You can move them up or down with the arrow keys to change the order in which they are displayed.

Example(s)

The data definition of a Manual Directory listing in Cascade.

 

Manual Directory listing - showing multiple groups

Directory Style Options

The Directory style is a table with columns and rows. You can pick the directory information you wish to display and choose the order in which the columns display.

The Directory Style Options expanded in the directory data definitions.

Submit to Workflow:

  1. Click “Send to Workflow.”
  2. At the Spell Check screen, click “Submit.”
  3. At the “Start Workflow” screen, tell us what you did in the “Comments” box. This helps us tremendously in the approval process.
  4. Click “Submit.”
Filling in the comments box in the workflow in Cascade
  • Access to either the training web site or as a web editor to your site.
  • Cascade: Basic I training

Related Links

Keep in Mind

  • Page file names are reflected in the URL.
  • Pages publish to the web.
  • If a page is in a folder, the folder name will also be in the URL.

Naming Convention

  • Keep it short (few words). It becomes part of the URL.
  • No special characters, no spaces (use hyphens between words).
  • Cannot start with a number.

Character Limits

  • Title: There are no character limits, but keep it as short as possible while still descriptive.

What Can I Add?

  • Blocks (reusable content, tabs, expandables, video embed, slideshows, etc.)

Definitions

  • Automated Listing: An automated listing pulls names associated with your unit directly from Active Directory. As people come and go, this list will update automatically.
  • Manual Listing: A manual listing is fully controlled by the web editor. As people come and go, you must add or remove people from your listing.
  • Default Style: Either an automated or a manual listing that displays each person in their own section with a photo.
  • Directory Style: Either an automated or a manual listing that displays each person on their own row of a table with alternating colored rows. This resembles the university directory listing.

Summary

Last Updated:

11/9/2015

UNG follows Section 508 Standards and WCAG 2.0 for web accessibility. If you require the content on this web page in another format, please contact the ADA Coordinator.

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