Accessible Document Guidelines
- All new documents should be made accessible before uploading to Cascade, and must contain an accessibility statement. Workflows will not be approved if the document doesn't have an accessibility statement.
- All of your documents should be accessible by December 2017.
- This is not a requirement mandated by the webteam, it is required by law. We do believe, however, this should be done as it is the right thing to do and actually benefits all users, regardless of ability level. We will handle this requirement in the same manner that we do copyright issues. It will be your responsibility as the owners and editors of your department web content to ensure you are complying with the law.
- All documents must contain an accessibility statement. Here is a sample statement:
If you need this document in another format, please email Jeremy Smith or call 777-777-777.
(Provide the name, email address, and phone number of a person in your department that will be addressing accessible document issues, do not use the ADA Coordinator's contact information in your accessibility statement.)
- The person named in the accessibility statement will need to know the following: If contacted to provide the content in another format, reply to the requester within 48 hours, letting them know the request was received. The alternate format should be provided within ten working days. If you are unsure of how to provide an alternate format, you may contact Student Disabilities Services or our ADA coordinator, Dr. David Marling. If you discover that you can’t have an alternate format within ten working days, you should contact the requester and update them on the status of their request.
- The accessibility statement does not make your document accessible. We have provided resources below to assist you with determining if your documents are accessible and what to do to make them accessible.
Linking to Documents that do not Reside on our Cascade Server
There may be times when you may create a hyperlink to a document that resides on a website that isn't owned by UNG. If so, please following these guidelines:
- Be sure the link to the document clearly states that the user is getting to document from a different website.
- If possible, check the document yourself with Acrobat Pro to see if the document is accessible. If you do not know how to do this, please contact the UNG ADA coordinator. If it is a government document, it should already be accessible.
- If the document is not accessible, contact the agency directly and ask them to provide you with an accessible document.
Resources for Creating Accessible Documents
There are a lot of websites available that provide guidelines for creating accessible documents.