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Stipend Guidance

What Does it Mean to Say "Stipend" at UNG?

Guidance for paying faculty, staff, or student "stipends" at UNG.

Faculty/Staff "Stipends"

All faculty/staff “stipends” are considered “extra compensation” and must meet the following requirements in the BOR Business Procedures Manual 5.3.2:
  1. The tasks must be outside of the employee’s regular department.
  2. The departmental Agreement Form, must be completed and signed by the appropriate department heads.
    • Departmental Agreement Form
  3. The employee must meet at least one of the criteria listed below (Criteria from the Official Code of Georgia Annotated Section 45-10-25):
    • Chaplain
    • Fireman
    • Dentist
    • Certified Oral or Manual Interpreter for Deaf Persons
    • Registered Nurse
    • Licensed Practical Nurse
    • Psychologist
    • Teacher or Instructor of an evening or night course or program
    • Professional holding a doctoral or master’s degree from an accredited college or university
    • Part-time employee

Extra compensation may be paid to employees for tasks performed after normal business hours for duties not included in the employee’s normal job responsibilities.

Employees may be paid extra compensation for a task for another department during normal job hours if the task is not part of the employee’s normal job responsibilities, and the employee takes annual leave for the portion of time that is being used for the task receiving extra compensation.

Student Stipends - Long Term Engagement

If a student is doing work for a course or grant over a significant portion of a semester, the student will be issued funds in the form of a scholarship through Financial Aid.

For example, if a student is doing research for a UNG professor every Saturday during the months of March and April for the purposes of a grant and the principle investigator for the grant would like to pay the student a stipend of $1000.00 for the research, then that stipend would need to be paid in the form of a scholarship for the spring semester through the Financial Aid department. The scholarship is applied to the student’s Banner account.

Student Stipends - Short Term Engagement

If a student is going to be participating in a conference, presenting research data for a short-term event, working as part of a campus event, etc. where the activity duration is a week or less, the student is paid one of two ways:

If Student Is Not Currently a Student Worker:

The student payment needs to be submitted through Accounts Payable and the supervisor would need to do the following:

  • Have the student fill out a Student Vendor Form
  • Turn in the completed Student Vendor Form, Check Request Form and documentation of activity student involved in to Accounts Payable

All amounts would be charged to the department using the “Per Diem” account number.

If Student Is Currently a Student Worker:

The student payment would be submitted through Human Resources and the supervisor would need to do the following:

  • Acquire and complete the Non-Exempt Staff Extra Compensation Agreement form. Please contact Human Resources to request form.
  • Submit the completed and signed form to Human Resources

All amounts would be charged to the department using the extra compensation account.

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