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Student Code of Conduct Policy

Section

Student Affairs

Effective Date

8/1/17

Revision Date

8/9/17

I. Policy Purpose


  1. The University of North Georgia (the “University”) strives to educate Students and develop leaders who are prepared for community, state, and global service. Consistent with University System of Georgia policies, the University has created a Student Code of Conduct that seeks to protect the safety, rights, and privileges afforded to Students and other members of the community. Essential to this purpose, Students are expected to be model citizens and their actions and behavior should reflect the core values of the University. Students are expected to adhere to national, state, and local laws; respect the rights and privileges of others; be forthright and honest in all their social and academic conduct; and in general, conduct themselves in a manner which brings credit to themselves and the University.

II. Definitions

A. Academic Misconduct Process

A.   Academic Misconduct Process refers to the investigation and resolution of any alleged academic misconduct. This process may include both formal and informal resolution processes, and may differ from processes used to resolve alleged violations of the Student Code of Conduct.

B. Administrative Hearing Officer

B.   Administrative Hearing Officer is an employee that makes decisions in the Formal Conduct Process regarding policy violations and sanctions.

C. Advisor

C.   Advisor is a person who may attend any portion of the conduct process at the request of a Reporting Party or the Respondent, for the purpose of advising the Reporting Party or the Respondent. The Advisor must be a Member of the University Community unless the Student is facing charges for behavior violations that may result in suspension or expulsion or unless the Student is facing charges for professional standards violations that may result in removal from a professional program.  In those situations, the Student may have anyone serve as their Advisor, including their family members or attorneys (at the Student’s expense). The University will not prohibit family members from attending but may limit each participant to two family members.  Please see the Hearing Rights section for more information on the role of Advisors during Hearings.

D. Conduct Conference

D.   Conduct Conference means a meeting in the Informal Conduct Resolution Process where the Conduct Officer provides notice of a Report to the Respondent, advises them of the process, takes a statement from the Respondent, and makes a determination at the conclusion of the conduct conference whether the student is responsible for the allegations contained in the Report.

E. Conduct Officer

E. Conduct Officer means the decision-maker in a case utilizing the Informal Conduct Resolution Process.

F. Conduct Standards

F.   Conduct Standards means a description of specific behaviors that are prohibited within the University community.

G. Formal Conduct Resolution Process

G.   Formal Conduct Resolution Process involves the investigation and resolution of any alleged violation of the Student Code of Conduct that may result in suspension or expulsion from the University or an alleged violation of professional standards that may result in dismissal from an academic program.

H. Honor Code

H.   Honor Code is a statement of how we act as a community.  This is a philosophic ideal and helps us live out the University’s core values. The Honor Code should guide individual behavior and remind each person of the expectations within the community. 

I. Informal Conduct Resolution Process

I. Informal Conduct Resolution Process means the investigation and resolution of any alleged violation of the Student Code of Conduct that will not result in suspension or expulsion from the University or removal from an academic program.

J. Interim Suspension

J.   Interim Suspension means a suspension during the investigation or before the Formal Conduct Resolution Process has concluded.

K. Investigator

K.   Investigator is the individual assigned by the Student Conduct Administrator to conduct an impartial investigation and prepare an investigation report as a part of the Formal Conduct Resolution Process.

L. Preponderance of the Evidence

L.   Preponderance of the Evidence is the standard of review for all allegations of violations of the Student Code of Conduct. This standard requires that the evidence shows that it is more likely than not that the alleged incident, act, or behavior did occur.

M. Recognized Student Organization (RSO)

M.   Recognized Student Organization (RSO) refers to any group that is recognized by the University as a RSO. Recognized Student Organizations will be provided the same rights and processes as Students in the conduct process.

N. Report

N.   Report means a report of an alleged violation of the Student Code of Conduct.

O. Reporting Party

O. Reporting Party means the person who files a Report or submits information alleging that a Student or Organization violated the Student Code of Conduct.

P. Respondent

P.   Respondent means any Student or Organization accused of violating the Student Code of Conduct.

Q. Student

Q.   Student includes all persons taking academic courses at the University of North Georgia. This includes, but is not limited to:  part-time, full-time, undergraduate, graduate, or professional studies, distance education and dual-enrolled students.

R. Student Conduct Administrator

R.   Student Conduct Administrator means the employee authorized to oversee the Student Code of Conduct process, including receiving reports, conducting the initial case assessment, assigning cases to investigators, and sending notices and information to the parties.  A University Official authorized on a case-by-case basis by the Vice President for Student Affairs (VPSA) to carry out sanctions upon Student(s) found to have violated the Student Code of Conduct.

S. Student Conduct Hearing Panel

S.   Student Conduct Hearing Panel means faculty and students authorized by the Vice President of Student Affairs to determine whether a Student has violated the Student Code of Conduct and to determine sanctions that will be imposed when a violation has occurred. Based on the needs and resources of each campus, a Student Conduct Hearing Panel will consist of at least three members, but no more than seven total members.

T. Title IX Hearing Panel

T.   Title IX Hearing Panel means staff and/or faculty authorized and trained by the Title IX Coordinator to determine whether a Student has violated the sexual misconduct policy and to determine sanctions that will be imposed when a violation has occurred. Based on the needs and resources of each campus, a Title IX Hearing Panel will consist of at least three members, but no more than seven total members. This panel does not include students.

U. University Community Member

U.   University Community Member includes any persons enrolled or employed by the University, including faculty, staff, administrators and employees, and recognized University affiliated entities including University Foundations, Student Organizations, University Departments, and Structured Volunteers.

V. University Premises

V.   University Premises includes all land, buildings, facilities, and other property in the possession of or owned, used, contracted with, or controlled by the University (including adjacent streets and sidewalks).

III. Policy Statement

A. Jurisdiction and Scope

  1. The Student Code of Conduct shall apply to the conduct of all Students at the University from the time of admission through the actual awarding of a degree. This includes conduct that occurs (i) on University Premises, (ii) at University-sponsored activities, (iii) off-campus, if the conduct adversely affects the University community and/or the pursuit of its objectives, (iv) before classes begin or after classes end, and (v) during periods between terms of actual enrollment. Examples include: class-related outings and field trips, off-campus University athletic events, study abroad programs, co-ops, internships.
  2. The Student Code of Conduct includes Conduct Standards which the University and local communities can expect Students to uphold upon admission at the University of North Georgia and through graduation, including terms where the Student is not enrolled, an explanation of the Student conduct process, rights of Students and Student organizations as they pertain to the conduct process, a list of possible sanctions, and the appeal process.
  3. Members of the Corps of Cadets are subject to the University Student Code of Conduct.  As a military organization, a high standard of military discipline is expected. Participation in the Corps of Cadets is also governed by additional regulations from the Corps of Cadets Blue Book.
  4. The Student Code of Conduct process will continue if the Student withdraws from school while a conduct matter is pending. 
  5. The Student Code of Conduct procedures apply to all Student conduct, including complaints of Sexual Misconduct.
  6. The Student Code of Conduct also applies to Organizations.
  7. Student Conduct proceedings may be initiated and pursued for conduct that potentially violates both criminal law and the Student Code of Conduct, without regard to the pendency of civil or criminal cases.
  8. All notices and other communications from the Office of Student Integrity, Student Conduct Administrator or Investigators regarding the Student Code of Conduct will be sent via University email.
  9. The Vice President for Student Affairs or designee shall decide whether the Student Code of Conduct shall be applied to events occurring off campus other than at University-sponsored activities, on a case by case basis.

B. Honor Code and Conduct Standards

  1. The Honor Code at the University is: A Student will not lie, cheat, steal, plagiarize, evade the truth, conspire to deceive, or tolerate those who do.
  2. The Conduct Standards below identify behavior that is prohibited:


1.00 Academic Misconduct

The University of North Georgia recognizes honesty and integrity as being necessary to the academic functioning of the University. The following regulations are disseminated in the interest of protecting the equity and validity of the University’s grades and degrees, and to assist Students in developing standards and attitudes appropriate to intellectual life.

.01       Receiving or giving assistance (cheating) in preparation of any graded assignment without prior authorization from the class instructor.

.02       Taking or attempting to take, or otherwise procure intellectual property in an unauthorized manner.

.03       Selling, giving, lending, or otherwise furnishing to any unauthorized person by a Student enrolled in that course material which can be shown to contain the questions or answers to any examinations scheduled to be given at any subsequent date in any course of study.

.04       Plagiarism – Use of another person’s ideas or expressions without acknowledging the source. Themes, essays term papers, tests and other similar requirements must be the work of the Student submitting them. When direct quotations or paraphrase are used, they must be indicated, and when the ideas of another are incorporated in the paper they must be appropriately acknowledged. All work of a Student needs to be original or cited according to the instructor’s requirements or is otherwise considered plagiarism. Plagiarism includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgement. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling
of term papers or other academic materials.

.05       Signing class rolls for another Student.

.06       Fabricating, forging, or falsifying laboratory results or reports. 

.07       Using work from other courses, or from previous assignments, for current assignment without permission from the instructor.

.08       Violations of the University Honor Code when affiliated with an academic course requirement.

.09       Unauthorized use of electronic devices during or in preparation for a graded assignment.

2.00 Alcoholic Beverages

.01       Consumption, possession, or transportation of alcoholic beverages by any Student under legal age.

.02       Consumption or possession of alcoholic beverages on University premises or at University sponsored activities, except when authorized at social functions in designated areas.

.03       Furnishing and/or distributing alcoholic beverages to any Student under legal age. 

.04       Being in an intoxicated condition as made manifest by disorderly, obscene, or indecent conduct or appearance.

.05       Driving under the influence of alcohol.

3.00 Damage to Property

Damaging or destroying property belonging to the University, a Member of the University Community, or a visitor to the University. 

4.00 Disorderly Assembly

.01       Assembling on campus in a manner inconsistent with the Expressive Activity Policy, and which creates a riot, or disorderly diversion that interferes with the normal operation of the University and/or infringes on the rights of other Members of the University Community.

.02       Obstructing the free movement of other persons about the campus, interfering with the use of University facilities, or materially interfering with the normal operation of the University.

.03       Unauthorized use of sound amplification equipment indoors or outdoors. Note: Any use of sound amplification equipment must be cleared through the Office of Student Involvement.

5.00 Disorderly Conduct

.01       Disruptive behavior in an academic setting that interferes with the learning environment.

.02       Disorderly, lewd, or indecent conduct; breach of the peace; or aiding, abetting, or procuring another person to breach the peace on University premises or at functions sponsored by, or participated in by the University.

.03       Physical abuse, verbal abuse, threats, intimidation, harassment, coercion, or other conduct that threatens or endangers the health or safety of another person.

.04       Bullying, which includes, but is not limited to engaging in conduct, including any gesture, written, verbal or physical act, or any electronic communication (which includes emails, text messages, and internet postings on websites or other social media), whether it be a single incident or series of incidents; that is severe, pervasive, or offensive to substantially disrupt or interfere with the orderly operation of the University or the rights of any Student or other Member of the University Community.

.05       Conduct on University Premises, or at functions sponsored or supervised by the University or any recognized University Organization, which interferes with the normal operation of the University.

.06       Entering or attempting to enter any event sponsored or supervised by the University or any Recognized Student Organization without credentials for admission, i.e., ticket, identification card, invitation, etc. or in violation of any reasonable qualifications established for attendance.

.07       Discrimination – Conduct and/or expressions that harass, demean, or degrade any individual or group of individuals who are members of a protected class.

.08       Interfering with, giving false name to, or failing to comply with any properly identified University faculty member, administrator, or staff member while in the performance of their duties.

.09       Deliberately failing to heed the summons, oral or written, to report to an administrative official.

.10       Abusive language or gestures to University Officials.

.11       Violations of Sexual Misconduct Policy.

.12       Retaliation – Conduct, expressions, or any sort of communications that intimidate, threaten, coerce, or in any way discriminates or retaliates against an individual because he or she files a complaint, testifies, or participates in any manner in an investigation or proceeding.

.13       Influencing or attempting to influence another person to commit an abuse of the Student Conduct process.

6.00 Drugs

.01       Possession, use (without valid medical or dental prescription), manufacture, furnishing, or sale of any narcotic or dangerous drug controlled by federal or Georgia law.

.02       Possession of drug paraphernalia.

.03       Being under the influence of a narcotic or other controlled substance except as permitted by law or valid medical prescription.

7.00 Tobacco and Vaping

.01       Use of tobacco or tobacco products on University property.

.02       Use of vaping products on University property.

8.00 Falsification of Records/False Statements/Dishonesty

.01       Altering, counterfeiting, forging, or causing to be altered, counterfeited, or forged, any record, form, or document used by the University.

.02       Intentionally furnishing false information to a University Official or law enforcement officer acting in the performance of his/her job responsibilities or who submit false complaints or accusations. This includes Student conduct investigations and hearings and any proceedings or University processes.

.03       Failing to identify oneself to a University Official or law enforcement officer acting in the performance of his/her job responsibilities.

.04       Violations of the University Honor Code.

.05       Manufacturing, selling, distributing, possessing, or sharing any form of false identification.

.06       Failing to report an arrest, other than minor traffic arrests, to the University via the Dean of Students Office.

9.00 Explosives/Fireworks

Unauthorized possession, use, furnishing or sale of explosives on University Premises or at University-sponsored activities, including the unauthorized use or possession of fireworks.

10.00 Fire and Emergency Safety

.01       Tampering with fire or other safety equipment.

.02       Setting or causing to be set any unauthorized fire on University property.

.03       Failing to participate in any emergency-related drill or alarm.

.04       Making or causing a false alarm.

.05       Unauthorized possession, sale, furnishing or use of any incendiary device.

11.00 Weapons

.01       Unauthorized possession of firearms on University Premises or at events sponsored or supervised by the University or any Recognized Student Organization. See the Official Code of Georgia Annotated sub-section (c) O.C.G.A 16-11-127.1

.02       Unauthorized possession or use of any other weapon. “Weapon” means any object or substance designed or used to inflict a wound, cause injury, or incapacitate, including, but not limited to, all firearms and other weapons prohibited under Georgia Statute 16-11-127.1 including pellet guns, BB guns, bludgeons, chemicals, explosives, metal knuckles, and knives with blades longer than two inches. 

12.00 Hazing

Any violation to the University Hazing Policy.

13.00 Joint Responsibility for Infractions

Acting with others and/or providing an opportunity to violate University regulations.

14.00 Student Identification Cards

.01       Lending, selling, or otherwise transferring a Student identification card.

.02       Use of a Student identification card by anyone other than its original holder.

.03       Failure to present a Student identification card when it is requested by a University Official while in the performance of his/her duties.

15.00 Theft

.01       Selling a textbook that is not one’s own without permission of the owner.

.02       Theft and/or unauthorized possession or use of property or services belonging to the University, another person, or any other entity.

16.00 Unauthorized Access and Improper Use of Technology

.01       Conduct that violates University Computer and Network Usage Policy.

.02       Using automated means, such as creating scripts or using recorded macros, to register via Self Service Banner.

17.00 Unauthorized Entry or Use of University Premises

.01       Unauthorized entry into or onto any University building, office or other facility or remaining without authorization in or on any building after normal closing hours.

.02       Unauthorized use of any University Premises.

.03       Unauthorized possession, duplication or use of keys or access cards to any University Premises.

.04       Tampering with locks or locking devices on any University Premises.

18.00 Gambling

Raffles and/or the playing of cards or other games of skill or chance for money or items of value.

19.00 Residence Hall Regulations

Violation of policies and procedures published by the Office of Residence Life.

20.00 Corps of Cadets Regulations

Violation of policies and procedures published by the Office of the Commandant for the orderly operation of the Corps of Cadets.

21.00 Motor Vehicle/Parking Regulations

Violation of Motor Vehicle/Parking Regulations published by the University.

22.00 Violation of any professional and/ or ethical standard related to any academic program

A professional is one who willingly adopts and consistently applies the knowledge, skills, and values of a chosen profession. Students shall not violate the provisions of the professional or ethical standards adopted by the relevant academic programs. Students shall comply with the policies and regulations of the program and any agency for which the Student is conducting an internship, clinical experience, etc. For further information, refer to the program handbooks for specific academic programs.

23.00 Other Published University Regulations and Campus-Specific Policies

Violation of University regulations and policies as approved and published by various units of the University. 

24.00 Violation of Conduct Sanctions

Failure to abide by conduct sanctions.

25.00 Violation of Law or Failure to Report a Violation of Law

Violation of local, state or federal law, on or off the campus, which constitute a danger or material interference with the normal, orderly operation and processes of the University, or with the requirements of appropriate discipline. All Students must report any arrests to the Dean of Students within 72 hours of the incident, except for those involving minor traffic offenses.

C. Reporting Alleged Violations of the Student Code of Conduct

  1. Where appropriate, Reporting Parties may file a law enforcement report along with a Report to the University.
  2. The University cannot guarantee confidentiality for information related to an incident and/or included in a Report, as doing so may limit the institution’s ability to respond fully to the incident. Therefore, information from Reports may be shared as necessary to investigate and to resolve the alleged misconduct.
  3. Anyone, who in good faith, reports what he or she believes to be Student misconduct, participates or cooperates in, or is otherwise associated with any investigation, shall not be subjected to retaliation. Anyone who believes he or she has been the target of retaliation for reporting, participating or cooperating in, or otherwise being associated with an investigation should immediately contact the Office of Student Integrity or the Dean of Students. Any person found to have engaged in retaliation shall be subject to disciplinary action pursuant to the Student Code of Conduct.
  4. Individuals who intentionally give false statements or who submit false complaints or accusations, including during a hearing, shall be subject to disciplinary action under Section III (B) above.
  5. The University’s Amnesty Policy provides amnesty for potential violations of the Code of Student Conduct for Students who seek medical intervention, in certain circumstances, for themselves or their peers.
  6. Not all matters covered under this policy will necessarily involve alleged victims; however, where they are involved, it should be noted that a Reporting Party will not always be the alleged victim, but instead may be a third-party witness.  The University may also respond to issues raised by third-party complaints (such as referrals by police) or discovered by staff or through its own investigations. 

D. Investigating and Resolving Disputed Reports

  1. Regardless of how the University becomes aware of misconduct, it shall ensure a prompt, fair, and impartial review and resolution of complaints alleging Student misconduct.  Upon receipt of a Report, the Student Conduct Administrator shall review the Report to determine whether the allegation(s) describes conduct in violation of University policy or the Student Code of Conduct.  If the reported conduct is not a violation of University policy or the Student Code of Conduct, then the Report should be dismissed.  Otherwise, a prompt, thorough, and impartial investigation and review will be conducted into each complaint received to determine whether charges should be brought. 
  2. Where a report of student misconduct alleges sexual misconduct or other forms of harassment and/or discrimination, the report will be referred to the Title IX Coordinator for review and investigation.
  3. Throughout any investigation and resolution proceeding, the Respondent shall receive notice of the alleged misconduct, shall be provided an opportunity to respond, and shall be allowed to remain silent during the investigation and resolution process, without an adverse inference ruling.  If the Respondent chooses to remain silent, the investigation may still proceed and policy violation charges may still result and may be resolved against the Respondent.  Additional unrelated charges and cases shall be investigated separately, unless the Respondent consents to having them aggregated.
  4. The Respondent and alleged victim (where applicable), as parties to the proceedings, shall have the right to use an Advisor of his or her choosing, and at his or her own expense, for the express purpose of providing advice and counsel to the Respondent and alleged victim (where applicable).  The Advisor may be present during meetings and proceedings during the investigatory or resolution process at which his or her advisee is present.  The Advisor may advise his or her advisee in any manner, including providing questions, suggestions, and guidance on responses to any questions of the advisee, but shall not participate directly.
  5. If a Student has admitted responsibility and accepts the sanctions or has voluntarily decided to participate in the Informal Conduct Resolution Process, the applicable procedures identified in the Formal Conduct Resolution Process do not apply. 

E. Interim Measures

  1. Interim measures may be undertaken at any point during an investigation and should be designed to protect the alleged victim and the community. To the extent interim measures are imposed, they should minimize the burden on both the alleged victim and the Respondent, where feasible.
  2. Interim measures may include, but are not limited to: change of housing assignment; issuance of a “no contact” directive; restrictions or bars to entering certain University property; changes to academic or employment arrangements, schedules, or supervision; interim suspension; and other measures designed to promote the safety and well-being of the parties and the University’s community.
  3. An interim suspension will only occur where necessary to maintain safety, and will be limited to those situations where the Respondent poses a serious and immediate danger or threat to persons or property. In making such an assessment, the University should consider the existence of a significant risk to the health and safety of the alleged victim or the campus community; the nature, duration, and severity of the risk; the probability of potential injury; and whether less restrictive means can be used to significantly mitigate the risk.
  4. Before an interim suspension is issued, the University will make all reasonable efforts to give the Respondent the opportunity to be heard on whether his or her presence on campus poses a danger.  If an interim suspension is issued, the terms of the suspension shall take effect immediately.  Upon request, the Respondent will have an opportunity to be heard by the respective Student Conduct Administrator, Title IX Coordinator or System Director within three business days in order to determine whether the interim suspension should continue.

F. Hearing Rights and Hearing Guidelines

The following standards will apply to hearings before an Administrative Hearing Officer, a Student Conduct Panel or a Title IX Hearing Panel hereafter referred to as “Panels”:

  1. Formal civil rules of evidence do not apply to University investigations or hearings. 
  2. The Respondent shall have the right to present witnesses and evidence to the Administrative Hearing Officer or the Panels, as well as the right to ask questions to any witnesses. At the determination of the Administrative Hearing Officer or the chair of the Panels, this questioning may take place through the submission of written questions to the Panels or Administrative Hearing Officer for consideration; however, the parties’ Advisors may still actively advise and assist in the drafting of those questions.  The Administrative Hearing Officer or the chair of the Panels will ask the questions as written and will limit questions only if they are unrelated to determining the veracity of the charge leveled against the Respondent.  In any event, the Administrative Hearing Officer or chair of the Panels should err on the side of asking all submitted questions, and must document the reason for not asking any particular questions.
  3. Where the Administrative Hearing Officer or the chair of the Panels determines that a party or witness is unavailable and unable to be present due to extenuating circumstances, the Administrative Hearing Officer or the chair of the Panels may establish special procedures for providing testimony from a separate location.  In doing so, the Administrative Hearing Officer or chair of the Panels must determine there is a valid basis for the unavailability, ensure proper sequestration in a manner that ensures testimony has not been tainted, and make a determination that such an arrangement will not unfairly disadvantage any party.  Should it be reasonably believed that a party or witness who is not physically present has presented tainted testimony, the Administrative Hearing Officer or chair of the Panels will disregard or discount the testimony.
  4. In cases of sexual misconduct, the chair of the Title IX Hearing Panel reserves the right to allow the Respondent and/or the alleged victim to provide testimony in a separate room, when determined to be necessary. Where such a determination is made, special measures must be put in place to ensure no party is unfairly disadvantaged by this procedure. The Respondent must still give testimony in the presence of the Title IX Hearing Panel, and the alleged victim must have the opportunity to view the testimony remotely and to submit follow-up questions.
  5. The standard of review for determining whether a policy violation has occurred shall be a preponderance of the evidence.  Any decision to suspend or expel a Student must also be supported by substantial evidence. 
  6. Deliberations of the Panels will be conducted in private.
  7. In hearings involving more than one Respondent, the Student Conduct Administrator, in his or her discretion, may permit the hearings concerning each Respondent to be conducted either separately or jointly.
  8. Relevant records, exhibits, and written statements may be accepted as information for consideration during the hearing at the discretion of the Administrative Hearing Officer, chair of the Student Conduct Hearing Panel or chair of the Title IX Hearing Panel.
  9. The Administrative Hearing Officer or chair of the Panels shall resolve any procedural questions identified in the hearing. 
  10. The University will maintain documentation of the proceedings, which may include written findings of fact, transcripts, audio recordings, and/or video recording.

G. Recusal/Challenge for Bias

Any party may challenge the participation of any University employee, or any Panel member in the process on the grounds of personal bias by submitting a written statement to the Student Conduct Administrator setting forth the basis for the challenge.  If the Student is alleging bias on the part of the Student Conduct Administrator, the request should be submitted to the General Counsel.  The written challenge should be submitted within a reasonable time after the individual reasonably should have known of the existence of the bias.  The Student Conduct Administrator will determine whether to sustain or deny the challenge, and if sustained, the replacement to be appointed.

H. Possible Sanctions

In determining the severity of the sanctions or corrective actions, the following will be considered: the frequency, severity, and/or nature of the offense, history of past conduct; the Respondent’s willingness to accept responsibility; previous University response to similar conduct; the strength of the evidence; and the well-being of the University community. The Administrative Hearing Officer, or the Panels will determine sanctions and issue the decision. 

1. For Students

The following are possible disciplinary sanctions that may be imposed upon a Student for a violation of the Student Code of Conduct or sexual misconduct policy. This list is not exhaustive and may be modified to meet particular circumstances in any given case.

a.    Expulsion – Permanent, forced withdrawal from the University constitutes the maximum disciplinary penalty. Although expulsion may be imposed on the first offense, it is usually administered after other methods of discipline have been exhausted.

b.    Conduct Suspension – Forced withdrawal from the University for a specified time. Suspension is for a period of not less than one full semester. During any period of suspension or withdrawal associated with conduct reasons, a Student should have permission from the Dean of Students prior to visits to campus. 

c.    Conduct Probation – Notice to the Student that any further conduct violation may result in suspension or expulsion. Conduct probation might also include one or more of the following: the setting of restriction, the issuing of a reprimand, or restitution. Conduct probation can affect Students’ ability to participate or hold office in certain Student Organizations and/or University activities.

d.    Reprimand or Warning

                                i.    Oral Reprimand – an oral disapproval issued to the Student.

                              ii.    Written Reprimand – a written statement of disapproval to the Student.

e.    Restrictions

                                i.    Exclusion from participating in University activities and/or Organizations.

                              ii.    Limiting University privileges including, but not limited to, residence hall visitation, driving/parking on campus and access to University facilities.

f.     Restitution – Reimbursement for damages or loss of property.

g.    Educational – Work or service assignments or other related educational assignments.

h.    Temporary or Permanent separation of the parties (e.g., change in classes, reassignment of residence, no contact orders, limiting geography of where parties can go on campus) with additional sanctions for violating No-contact orders.

i.      Forced Withdrawal – From the academic course within which the offense occurred.

j.      Change in Course Grade – This sanction may be imposed only for cases involving Academic Misconduct. This recommendation must be approved by the Provost or his/her designee.

k.    Removal from an Academic Program or Experience – This recommendation must be approved by the Provost or his/her designee.

If a Student Conduct Hearing Panel/Title IX Hearing Panel recommends a sanction that would result in an academic penalty including, but not limited to, grade changes, removal from academic programs, or removal from academic experiences, recommendations must be approved by the Provost or his/her designee.

 

2. For Organizations

The following are possible disciplinary sanctions that may be imposed upon a Student Organization for a violation of the Student Code of Conduct. This list is not exhaustive and may be modified to meet particular circumstances in any given case.

a.    Recommendation for Charter Revocation – An official request to a national office that the local chapter’s charter be revoked.

b.    Revocation of University Recognition – Permanent severance of the Organization’s relationship with the University.

c.    Suspension of University Recognition – Temporary severance of the Organization’s relationship with the University for a specified period of time. The period of time is to be specified in the decision of the hearing body.

d.    Restitution – Reimbursement for a loss caused by the Organization’s actions.

e.    Service – Assignment to work a specific number of hours.

f.     Restrictions – Restriction of some or all of the Organization’s activities or privileges, including, but not limited to, social functions and recruitment privileges. Social restrictions placed on Organizations may vary, based on the nature of the offense.

g.    Oral Reprimand – An oral statement of disapproval issued to the Organization by the hearing body or a person designated by the hearing body.

h.    Written Reprimand – A written statement of disapproval delivered to the Organization.

i.      Probationary Status – Probationary status is defined as a period of time during which the Organization cannot violate any policies (including those of the University, its national organization, or local governing bodies). Violation of probation will normally result in more severe sanctions.

j.      Other – Other sanctions not specifically identified above, but which may be designed to address specific behavior issues.  Examples include alcohol awareness or risk management programs.

If the Student Conduct Hearing Panel/Title IX Hearing Panel makes a sanction recommendation that would result in the status change of a military unit or Organization, the recommendation must be approved by the Commandant of Cadets.

I. Appeal Rights

The appeals process applies to decisions that result in suspension or expulsion or removal from a professional program that are made through the Formal Conduct Resolution Process or the Academic Misconduct Resolution Process. In cases of sexual misconduct, alleged victims (where applicable) will have the right to appeal the outcome. Please see the Appeals section in the Procedures documents for more information.

1.    Appeals must be based on one of the following circumstances and should be addressed in written appeal:

  1. Procedural errors – to allege a procedural error within the hearing process that may have substantially impacted the fairness of the hearing, including but not limited to whether any hearing questions were improperly excluded or whether the decision was tainted by bias;
  2. Substantive errors – to allege that the finding was inconsistent with the weight of the information; or
  3. New evidence – to consider new information, sufficient to alter the decision, or other relevant facts not brought out in the original hearing, because such information was not known or knowable to the person appealing during the time of the hearing.

2.    A Student who is appealing a hearing decision has the right to attend classes and University functions until he/she is notified of the appeal decision. Exceptions would be made when the Student’s presence would create a serious and immediate danger or threat to persons or property. In such cases, the University may impose temporary protective measures, including interim suspension, pending a hearing.

J. Student Conduct Hearing Panel - Composition of Members

The Student Conduct Hearing Panels are made-up of faculty and Student members. Faculty members are appointed by the faculty senate and Students are appointed by the Vice President for Student Affairs. All members are trained in the Student Code of Conduct hearing process. The number of panel members will be determined by the Student Conduct Administrator.  Make-up of the panel will be one of the following:

  • 3 members –two faculty members and one Student
  • 5 members –three faculty members and two Students
  • 7 members –four faculty members and three Students

Note: In cases involving graduate Students, the Student Conduct Hearing panel will be comprised of graduate faculty and graduate Student members.

When it is not possible to convene the Student Conduct Hearing Panel (e.g. during academic breaks) it may be necessary to form an ad hoc conduct panel. On these occasions, the Student Conduct Administrator will appoint a panel following the same membership outlined above.

K. Title IX Hearing Panel

The Title IX Hearing Panel is made-up of staff and/or faculty members. Staff members are recruited by the Title IX Coordinator; faculty members are appointed by the Faculty Senate to serve on Student Conduct Hearing Panels.  All members are trained in the Title IX Student Code of Conduct hearing process.

IV. Procedures

  1. See the Student Code of Conduct Procedures for the steps related to each of the resolution processes.
  2. Any related operating procedures must comply with and should reference this policy.

V. Supporting Information

  1. The University of North Georgia is dedicated not only to learning and the advancement of knowledge, but also to the development of ethical and responsible citizens. It seeks to achieve these goals through a sound educational program and policies governing Student conduct that encourage independent thinking and maturity. Each Student, as a citizen of the University Community, assumes an obligation to follow all rules and regulations.

VI. Review and Responsibility

Responsible Party

Vice President for Student Affairs

Review

Every three years (or more frequently if need)

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