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Instructions for Completing Budget

  • All new and approved UNG Study Abroad Programs need to submit an annual budget for their program.
  • Once your program is approved, the CGE will assist you in opening two accounts for the program: the tuition account and the agency account. Tuition will be deposited to the tuition account while the program fees will be deposited to the agency account. Funds from each account may only be spent on certain items, so expenditures in the sample budget are separated by the account that must pay those costs.
  • The shaded portions are fixed costs that do not change based on the number of students or staff. Simply fill in the total amount for these entries.
  • In order to complete the budget, you will have to select the minimum number of students that you will need in order for the program to run. This number should be used in the column “# of students”.
  • Once you’ve calculated your expenditures and your tuition revenue, and accounted for any additional funding that you will have (e.g., grants) the electronic version of the chart will automatically calculate the program fee for you (in the section Determining Program Fee).
  • The total cost to the student will be the program fee + tuition and fees (technology and institutional; you will not receive the funds generated by these fees). Students will not be required to pay any other student fees. The funds for tuition and the program fee are collected separately, and therefore should be listed separately in brochures for clarity. Students will pay tuition and fees to the Bursar’s Office. Students will pay the program fee directly to the CGE.
  • Faculty salaries must be approved by your Dean following an examination of the tuition account linked to your study abroad program. Faculty on year-round appointments may not receive additional salary.
  • Please note that students may have different tuition rates. Students will pay their appropriate tuition rate. Students will have different tuition rates based on when they started attending a system school and will keep the same tuition rate for four years. For ease of budgeting you can calculate tuition at the incoming freshman rate. This year’s tuition rate is $130.00/credit hour.
  • All students pay in-state tuition. However, students who are both non-University System of Georgia students and out-of-state will have to pay a $250 out-of-state fee. (Note: this will never apply to a currently-enrolled UNG student as they are part of the System.) This is not normally calculated into the budget, as most programs have few students who fit into this category. However, if promoting the program out-of-state, this fee should be mentioned in promotional materials.
  • It is required that all students purchase the UNG Study Abroad Insurance and that it is included in the price of your program. Please check with the CGE for the current insurance rates.
  • Contingency fund should range between 7% - 10% per student, depending on the cost of living at your destination and the number of students on your program.
  • The electronic version of this Excel chart contains formulas so that you do not need to add up the rows and columns. Use only numbers in the cells or the formulas will not function correctly. If you use the electronic version and add rows, be sure to verify that the formulas are still correct.

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