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Program Director Resources

Steps for Developing a Successful Study Abroad Program

  1. Think about your academic knowledge, your interests, and your experience, and pick a location that can help you achieve your academic and professional goals.
  2. Discuss your ideas with your Department Head.
  3. Discuss your ideas with the Director or an Associate Director of the CGE.
  4. Do research on the location and apply for a site visit grant.
  5. Conduct a site visit. Meet with the CGE Director in preparation for your visit and review the site visit guidelines. 
  6. Submit a completed site visit report to the CGE.
  7. Submit a study abroad program proposal, along with a budget, to the CGE. 
  8. Attend program director orientation.
  9. Work with the CGE study abroad advisors to market and recruit for your program.

When thinking about developing a study abroad program, ask yourself the following questions:

  • Goals: What are your goals for developing a study abroad program?
  • Location: How relevant is the location you are considering to your academic goals? Is the location you are considering currently listed under a Travel Alert or Travel Warning by the US Department of State?
  • Student Interest: Who is your target market? (Which majors, minors, class level, etc.) Would you have enough student interest for the program?
  • Competition: Are there any similar UNG programs that could compete with yours? If yes, what makes yours different?
  • On-Ground Support: Do you have any contacts in the location? If so, can they help you?


Site Visit Guide

Contract for Site Coordinators

Agreement for Program Coordinators

Travel Authorization (Travel section of Forms & Requests; myUNG login required)

Deadlines for program proposals and annual budget forms are as follows:

August 31 for summer programs

October 31 for fall programs

June 30 for spring programs

Forms for Credit Bearing Proposals

Study Abroad Program Proposal

Annual Budget Approval - Cover Page

Study Abroad Budget Instructions

Budget Form

Forms for Non-Credit Bearing Proposals

NCB Study Abroad Program Proposal

NCB Annual Budget Approval - Cover Page

NCB Study Abroad Budget Instructions

NCB Budget Form

Review the Program Director Handbook. It is highly advisable that you print a copy of this handbook to take with you.

Insurance policies will be purchased for all program participants. All participants will receive a basic plan. Depending on the location of the program, some program participants will receive higher coverages.

The University System of Georgia (USG) Board of Regents (BOR) Business Procedures Manual provides essential business procedural components for USG institutions. You can find additional information on policies and procedures for TravelAgency Funds, and Study Abroad, as well as many other topics and areas. The Risk Management Guidelines for Study Abroad Programs, established by the BOR, can also be found on the USG site.

UNG Study Abroad Registration Policy


Risk Management

Study Abroad Incident Report

Clery Act Certification Form: Clery Act reporting applies to Study Abroad programs because program locations are considered an extension of the UNG campus. This could include hotels, classrooms, meetings areas, etc. It is the responsibility of the program director or faculty advisor to complete the Clery Act Certification Form to certify that there were (a) no reportable incidents or (b) that there were reportable incidents and include a copy of the incident report. For more information on the Clery Act, visit our Safety Resources page.

Please familiarize yourself with the UNG Policy Regarding Alcohol

UNG Risk Management Policies & Procedures

Emergency Response Plan for Faculty-led Programs


Travel Expense Statement (Travel section of Forms & Requests; myUNG login required)

Grade Change Request (Academic Affairs section of Forms & Requests; myUNG login required)

Grade Assignment of Incomplete Information Form (Academic Affairs section of Forms & Requests; myUNG login required)

Student Forms

Travel Alert Acknowledgement  

Disclaimer for Travel Outside of the Program

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