Hiring Process Guide

Hiring Process Guide

Step 1: Vacant Position

1. The Hiring Manager should reach out to their Talent Acquisition Consultant to initiate the process.
2. The Talent Acquisition Consultant will collect the necessary information to start the process. You will need to, at this time, also provide the Talent Acquisition Consultant with the names of all committee members. (With Careers, there is no "search chair" designation. Everyone will be listed as a committee member on the job posting.)

1. All Full Time staff positions will have to go through the Internal Critical Hire Process. Classification and Compensation will submit for approvals internally. Once they receive notification that the Critical Hire Form has been approved the Hiring Manager will be notified and the Talent Acquisition Consultant will move forward with posting the position.
2. All faculty positions must go through the internal Critical Hire Process. Department Head and above positions must be approved by the System Office. Faculty Critical Hire Justification Narratives should be sent to Lisa M Howard in HR.

1. The approvers will have a pending notification in recruiting self-service once the job opening gets to them.
2. Job aid: How to approve a job opening (PDF)

1. The Hiring Manager and the Committee Members may review applications and begin the interview process while the position is posted. However, all qualified applicants must be considered.
2. Job aid: How to review applicants (search committee). (PDF)

1. Committee members can only view and print applications. The Hiring Manager will be responsible for moving applicants through the process including dispositioning them in the system.
2. Job aid: How to Review, Interview, and Reject Applicants (Hiring Manager) (PDF)

1. The hiring managers must put in budget information (budgeted amount and account string) in comments section.
2. Job aid: How to prepare job offer (staff, student, grad assistant). (PDF)
3. Job aid: How to prepare job offer (faculty). (PDF)

1. The approvers will have a pending notification in recruiting self-service once the job offer gets to them.
2. Job aid: How to approve job offer. (PDF)

The hiring manager will be notified when the candidate has accepted the offer.