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UNG IT Web Privacy Policy -- DRAFT

I. POLICY PURPOSE

This Privacy Policy sets forth the University of North Georgia’s (“UNG”) policy with respect to the gathering and dissemination of information we obtain from you on the web site for the University of North Georgia, www.ung.edu (“Site”).

II. DEFINITIONS

  • A. Authorized Use
    Any scholarly activity, University business activity, or personal activity by an authorized user that does not violate any Federal or state law, University Systems of Georgia (USG) policy or University policy.
  • B. Authorized Users
    1. Current faculty, staff, and students of the University;
    2. Anyone connecting to a public information service;
    3. Others whose access furthers the mission of the University and whose usage does not interfere with other Users' access to resources.
  • C. IT Resources
    Any facilities, equipment and services owned, operated or provided by contract to the University or Affiliated Organizations for the use of members of the University community. By way of example, this includes e-mail and telecommunications systems, information technology systems, traditional and electronic bulletin boards, computers, mail, websites, broadcasts, fax machines, and photocopiers. This policy outlines the standards for the appropriate usage of the University’s information technology resources, which include, but are not limited to, equipment, software, wired or wireless networks, data, and telephones whether owned, leased, or otherwise provided by the University (hereinafter IT Resources).
  • D. Public Record
    All documents, papers, letters, maps, books, tapes, photographs, computer based or generated information, data, data fields, or similar material prepared and maintained or received by an agency or by a private person or entity in the performance of a service or function for or on behalf of an agency or when such documents have been transferred to a private person or entity by an agency for storage or future governmental use.

III. POLICY STATEMENT

  • A. This policy is binding and applies to all authorized users accessing www.ung.edu.
  • B. Information We Gather
    • 1. When you visit the Site, we may collect certain routing information, including, but not limited to, the Internet Protocol address of your originating Internet Service Provider, and information provided by “cookies” stored on your hard drive. We may also collect aggregate information about the use of the Site, including, but not limited to, which pages are most frequently visited, how many visitors we receive daily, and how long visitors stay on each page. We may disclose and publish aggregate information on an aggregate basis to any party through any means, but such aggregate information will not disclose any personal information. Any information collected through this Site may also be used in aggregate by system administrators in the administration of the Site. You may be required to provide certain personal information in order to access various features and information on the Site. Such information may include, among other things, your name, address, and phone number. If you do not want to provide such information, you may choose not to access those features of the Site. Any personal information that you choose to provide through the Site will be protected in accordance with the provisions of this Privacy Policy.
  • C. Cookies
    • 1. Cookies are small pieces of data that may be stored by a Web browser. Cookies are often used to remember information about preferences and pages you have visited. For example, when you visit some sites on the Web you might see a “Welcome Back” message. The first time you visited the site a cookie may have been set on your computer; when you return, the cookie is read again. You can refuse to accept cookies, can disable cookies, and remove cookies from your hard drive. However, if you do not accept cookies from the Site, you may lose access to the Site or experience decreased performance of the Site.
  • D. Security and Accuracy of Confidential Information
    • 1. UNG does its best to ensure that the personal information obtained from you is accurate. You may review the information saved or submitted via the Site at any time up to the point when it is purged from the flat file or database. In the event that there is an error in your personal information, we will correct the information on your request.
    • 2. While we strive to protect your personal information by encryption and other means, we cannot guarantee or warrant the security of the information you transmit to us, and if you choose to use the Site, you do so at your own risk.
    • 3. Please keep in mind that the information disclosed by you on our Site in certain forums – for example, information, including personal information, that you may provide to others on bulletin boards, through blogs or in chat rooms that may be available on the Site – can be collected and used by visitors to the Site.
  • E. Sharing of Information
    • 1. UNG is committed to maintaining the privacy and accuracy of your personal information. We do not actively share personal information gathered from the Site. However, some information collected from the Site may be subject to the Georgia Open Records Act. This means that while we do not actively share information, in some cases we may be compelled by law to release information gathered from the Site. Georgia public universities also comply with the Family Educational Rights and Privacy Act (FERPA), which prohibits the release of education records without student permission. For more details on FERPA, currently enrolled students should see the UNG catalog.

UNG follows Section 508 Standards and WCAG 2.0 for web accessibility. If you require the content on this web page in another format, please contact the ADA Coordinator.

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