UNG licensed Qualtrics is a survey tool available to UNG students, faculty, and staff for UNG business and academic research, coursework and higher education related activities. Qualtrics is user friendly and has trainings/webinars. Instructions to access the trainings can be found below under the Using Qualtrics heading.
When disseminating surveys to UNG students, faculty, and staff, alternatives to the use of mass emails are encouraged. For example, announcements containing the link to your survey can be distributed through venues such as Discuss UNG listserv, myUNG Notice Board, and UNG Today as well as sampling when appropriate. Refer to the UNG Mass Email Policy, found on the UNG University Relations portal, on how to access these and other alternative means of distribution.
Note: The UNG Mass Email Policy is being updated, however, if any mass emails are sent, they will need to be approved by your vice president, dean or senior campus administrator.
Review the Following before Distributing a Survey
- Use of UNG licensed Qualtrics is permissible for use by UNG students, faculty, and staff for UNG business, academic research, coursework and higher education related activities.
- Personal information collected, stored, and transmitted must be protected according to all applicable privacy guidelines, such as FERPA and HIPAA, as well as UNG and USG guidelines and policies. Transmission of identifiable data for students, faculty and staff is not permissible. Survey data must be stored securely.
- No mass emails can be sent unless approved by the appropriate UNG personnel. Administrative units must obtain written approval from their vice president or senior campus administrator. Academic units must obtain written approval from their dean.
- The vice president/dean for your area must:
- approve the survey in writing
- approve distribution list/email in writing
- sign the email that is sent with the survey link.
- All users must comply with UNG Mass Email Policy including the appropriate approval vice president, senior campus administrator or dean. To review UNG Mass Email Policy, see link above. The Office of Institutional Effectiveness does not provide lists of email addresses when a mass distribution list is available.
- The email sent (either through Outlook or through Qualtrics) needs to include an explanation of who is sending the survey, the purpose of the survey, whether the data are confidential, how the data will be used/shared, and deadline for completing the survey.
- If appropriate, surveys must be approved by the Institutional Review Board (IRB) and comply with UNG IRB requirements. If you are unsure whether IRB approval is needed, more information about the UNG IRB can be found at this UNG IRB site.