Skip to Main Content Skip to Main Navigation Skip to Footer
UNG Logo
  • Info For...
    • Accepted Students
    • Current Students
    • Parents & Family
    • Faculty & Staff
    • Alumni
    • Business & Community
    • International Students
  • Quicklinks
    • Directories
    • myUNG
    • Academic Catalogs
    • Athletics
    • Banner
    • Bookstore
    • Calendars
    • Campuses & Maps
    • Continuing Education
    • D2L
    • Employment / HR
    • IT Service Desk
    • Libraries
    • UNG Foundation
  • Admissions
  • Corps of Cadets
  • Academics
  • Cost & Aid
  • Student Life
  • News & Events
  • Athletics
  • About Us

Find the most up-to-date information on the Presidential Search site.

Libraries
  • For Students
    FAQs Borrowing Library Materials
    Off-Campus Access GALILEO Tutorials
    Library Class Survey Graduate Student Services
    Managed Print
  • For Faculty
    Library Account Course Reserves Suggest a Purchase
    Library Collection Contacts Borrowing from other Libraries
    Off-Campus Access Library Instruction Program
    Room Reservations
  • Research Help
    Ask a Librarian Research Consultations
    Citations Subject Guides
    UNG Research Support
  • Copyright Help
    About Copyright Services Copyright Basics
    Fair Use & TEACH Act Permissions & Public Performance Rights
    Images & Music Public Domain
    Creative Commons Copyright Glossary
  • Special Collections
    Special Collection & Archives
    Nighthawks Open Institutional Repository (NOIR)
  • About
    Contact Us & Hours Directions & Maps
    Faculty & Staff Donate to the Libraries
    Room Reservations Mission & Assessment
    Library Policies
    1. UNG
    2. Academics
    3. Libraries
    4. Special Collections & Archives

    Special Collections & Archives Donations

    • Donating collections

      Thank you for your interest in donating to the Special Collections and Archives of the University of North Georgia! The Special Collections and Archives serve as the institutional memory of the university and its predecessors, Gainesville State College and North Georgia College and State University. In addition to serving as the university's institutional memory, the Special Collections and Archives seeks to collect, arrange, preserve and make accessible collections related to the history of Appalachia, Northeast Georgia and the communities surrounding the university's campuses.

      If you have materials that you are considering for donation to Special Collections and Archives, we look forward to working with you! Special Collections and Archives staff likes to work with donors through all stages of the process. Prior to the donation, staff will work with donors to determine what records and documents have continuing interest or value. This initial survey will also help archivists become more familiar with the collection and creator. It is important that the materials remain as they are because the importance of the documents can diminish if the records are rearranged. Staff can offer assistance with the physical transfer of records and will update donors on the processing of the collection.

      While Special Collections and Archives are always looking for collections of all sizes that are within our collecting scope, we also encourage the donation of single items. Below is a list of types of documents that typically have historic value. Please note that this list is not exhaustive and there may be other types of materials that are also of historic value.

      • Letters/Correspondence
      • Diaries and journals
      • Reports
      • Photographs
      • Video and audio recordings
      • Maps
      • Administrative records
      • Governance and policy documents
      • Financial records
      • Records of student organizations
      • Legal documents
      • Planning documents
      • Scrapbooks/Photo albums
      • By-laws and articles of incorporation
      • Meeting minutes
      • Lecture notes
      • Research notes
      • Press releases
      • Professional files
      • Genealogical information

      If you have any questions about historic value or the scope of our collections, please let us know! Staff will work with you and review items to determine if Special Collections and Archives is the best home for your collection.

    • When should I consider donating?

      You should consider donating either personal or organizational records when they are no longer used on a regular basis. For large and some local collections, the archivist may want to view the collection prior to transfer. In these cases, it is best that the materials not be rearranged prior to the staff visit. Arrangements can then be made for the physical transfer of the collection.

      Staff can provide empty boxes and assistance upon request. When packing the boxes, make sure the folder labels are showing and the boxes aren't over-filled. If possible, please label unidentified items. In the case of unidentified photographs, please do not write on the back of the photo, instead write the description on a piece of paper and place it behind the photograph.

    • Care for Collections and Restrictions on Access

      Special Collections and Archives are managed by a certified archivist whose two main priorities are preservation and access to the historic collections. Collections are stored in acid-free folders and boxes in climate controlled storage. The collections are not a part of the circulating collection and are only retrieved by staff. Before collections are available for research, they are arranged and described. Descriptive guides are prepared with information about the creator of the collection, the collection itself and a detailed list of items in the collections. Catalog records are also created making the collections easy to find.

      Special Collections and Archives staff encourages full access to all collections, but understand that on occasion some materials need to be restricted for a set amount of time. Special Collections staff will work with donors to set reasonable restrictions based on Special Collections and Archives policies.

    • Appraisal

      A gift acknowledgement letter confirming the size of the donation will be sent at the time the gift is received. In accordance with IRS rulings, the library cannot appraise or attach a monetary value to the gift items. For large or unique collections, donors should obtain a professional appraisal for income tax purposes. Appraisals are the responsibility of the donor and should be completed prior to donating the collection/items to the library. The library cannot provide appraisals, but these groups may be able to guide you:

      • Georgia Antiquarian Booksellers Association
      • Antiquarian Booksellers Association of America
      • American Society of Appraisers

      For more information on donating single items or collections, please contact Deborah Prosser, Dean of Libraries or Allison Galloup, Special Collections and Digital Initiatives Librarian.

    • Gifts of funds

      Gifts at all levels are appreciated, as are bequests and other planned gifts, endowments, and larger contributions. To learn more about making a monetary donation, please contact Deborah Prosser, Dean of Libraries, or Perry Roberts, Assistant Vice President for Development.

    Today's Hours


    All Hours
    Online:
    Time Unavailable
    Cumming:
    Time Unavailable
    Dahlonega:
    Time Unavailable
    Gainesville:
    Time Unavailable
    Oconee:
    Time Unavailable

    Ask Us

        • Check Common Questions
        • Email library@ung.edu
        • Call 678-717-2391
        • Text 706-622-4525
        • Request Research Help

    Research Links

    GALILEO
    GIL-Find Books & Media
    Subject Guides
    My Account

    Thank you for considering a donation to the UNG Special Collections and Archives! Your support is greatly appreciated.
    UNG Logo
    • Contact Us
    • Request Information
    • Quick Facts
    • Campus Maps & Directions
    • Student Consumer Information
    • Campus Safety
    • Emergency Information
    • Employment/HR
    • UNG Policies & Procedures
    • UNG Alumni Association
    • UNG Foundation
    • Ethics & Compliance Hotline
    • Human Trafficking Notice
    • Equal Empl. Opportunity

    © 2023 The University System of Georgia and the University of North Georgia.

    UNG follows the section 508 Standards and WCAG 2.0 for web accessibility. If you require this content in another format, please send an email to the ADA Coordinator.

    Use of military-themed imagery does not constitute endorsement by the U.S. Department of Defense.

    • Accreditation
    • Accessibility
    • Privacy Policy
    Establishing Connection...
    AskNigel