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Equipment Rental Policies

NOTE: Equipment is available to currently enrolled fee-paying students and full-time, benefited faculty and staff members only. Group equipment is available to registered student organizations, currently enrolled fee-paying students, and full-time, benefited faculty and staff advisors only.

Rental Hours

  • During the fall and spring semester, equipment may be picked up on Thursday from 12 p.m. – 3 p.m. or on Friday from 10 a.m. – 2 p.m. in the Outdoor Pursuits Office located on court 1. Equipment must be returned on Monday from 9 a.m. – 11 a.m. or 1 p.m. – 3 p.m..
  • During the summer semester, equipment may be picked up on Thursday from 11:30 a.m. – 2:30 p.m. in the Outdoor Pursuits Office located on court 1. Equipment must be returned on Tuesday from 11:30 a.m. – 2:30 p.m..
  • Special accommodations can be made; please specify your pick up and return date and time in the Rental Request Form.
  • Equipment may be reserved on holidays and/or breaks by appointment only. Please email northgeorgiaoutdoorpursuits@gmail.com to submit your request.

Reservations

  • The North Georgia Outdoor Pursuits Program will take reservations for equipment via the Rental Request Form, but cannot guarantee the equipment will be available if another renter does not return the equipment or all equipment is rented out before your reservation has been entered.  Every effort will be made to fill the reservation.
  • The Rental Request Form must be completed by 5 p.m. ONE day prior to the date in which you wish to rent the gear. This form is located on the University of North Georgia’s Recreational Sports website.
  • In the event that a reservation has not been made, available equipment may still be rented under the following conditions:
    • First Incident: $15 convenience fee for rental.
    • Second Incident: $30 convenience fee for rental.
    • Convenience fees must be paid prior to renting, and the renter must show proof of payment in order to complete the rental process.
    • Walk-in reservations are available to individual renters only.
  • Reserved equipment will be given a 30 minute grace period after the specified retrieval time. If the equipment has not been picked up at the conclusion of the grace period, all equipment will be released at that time.

Group Reservations

  • The North Georgia Outdoor Pursuits Program specified a group as 6 or more individual wishing to rent equipment. A representative from the group will be considered the “group renter” and will be responsible for all aspects of the rental process.
  • The Group Equipment Rental Request Form must be completed by 5 p.m. THREE days prior to the date in which you wish to rent the gear.

Checkout

  • No person may checkout more than $675 worth of equipment.
  • No group renter may checkout more than $3,375 worth of equipment.
  • The renter will be required to inspect sleeping mats upon checkout. However, it is the responsibility of the renter to inspect any other equipment for damages upon checkout. If the renter decides not to inspect equipment prior to checkout, or if the North Georgia Outdoor Pursuits Staff is not informed of the damages before the equipment leaves the premises, it will be assumed that the renter caused any damages found upon return.

Return

  • All equipment will need to be returned in the same state as it was rented.
  • All equipment, including tents, must be inspected for damages upon their return regardless of whether or not the equipment was used. The renter must be present and should allow at least 30 minutes for this process.
  • If the renter decides not to allow the appropriate amount of time for the equipment to be inspected at the time of return, a fee of $15 will be imposed.
  • Any piece of equipment that is returned wet and/or requiring extra cleaning (beyond basic sweeping) will be charged a maximum fee of $15. This fee will be charged in $5 increments.
  • All equipment will be given a 30 minute grace period after the specified return time. If the equipment is not returned at the conclusion of the grace period, a fee of $15 will be imposed. Each day the equipment is late, a fee of $15 will be imposed, weekends not included, until the equipment is returned or until the retail cost of the equipment is reached.
  • Any equipment requiring the cost of replacement must be returned to the North Georgia Outdoor Pursuits Staff. The damaged equipment must be returned on the predetermined return date. If it is not returned, all policies still apply. In any case, renters will not be allowed to keep the damaged equipment.
  • All fees are due by 5 p.m. one week from the issued date. A hold will be placed on the student’s Banner account if the fee is not paid. If the renter is a faculty or staff member, renting privileges will be revoked until the fee is paid.
  • All fees and their respective due dates are subject to change at the discretion of the North Georgia Outdoor Pursuits Staff.

Renter

  • The renter assumes full responsibility for the equipment checked out and all its components and, upon request, agrees to pay for any incurred damages.
  • The renter is responsible for all lost or stolen equipment. The renter also assumes total liability for all damages incurred through the use or misuse of the equipment and/or accessories.
  • The North Georgia Outdoor Pursuits Program reserves the right to limit or revoke equipment rental privileges due to the abuse of the Equipment Rental Policies, unpaid fines, damaged equipment, unused reservations, etc.
  • The renter will not hold the staff of the North Georgia Outdoor Pursuits Program, Recreational Sports Department, or University of North Georgia responsible for any injury or accident incurred while using the equipment.

Revised 4/2018

Prices shown in this document are effective through April 26, 2019 and are subject to change without prior notice.

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