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State Government Resources

Protocol for Inviting Legislators

Any individuals or entities, during the course and within the scope of their responsibilities at the University of North Georgia (UNG), who wish to issue invitations to members or staff of the Georgia Governor’s office, the General Assembly, state departments, agencies, commissions, or other entities within state and local government are requested to notify the Office of State Government Relations as soon as practicable, and, if at all possible, not less than two weeks prior to such invitation.

In addition, testimony made within the scope of an individual’s responsibilities at UNG before local or state bodies or other communication on behalf of professional societies, associations or other academic organizations to elected officials, shall be coordinated with the Office of State Government Relations. In this case “coordinated” simply means advance notification of at least three business days.

Communicating with Elected Officials and State Agencies

Most of the general public views UNG as one entity, even though it is not. Thus, when considering invitations to public officials, all schools, departments, institutes, student groups and other sponsoring units are required to contact the Office of State Government Relations.

UNG policies on communication with government officials in no way restrict the right of any employee from communicating their personal opinions with government officials. However, when communicating personal opinions it is the responsibility of all employees not to represent their personal opinions as positions or policies of the university, unless the president has specifically authorized them to do so. UNG employees should not use university resources – including university letterhead, university e-mail accounts or services, or university computers – to communicate their personal opinions or positions on political issues.

Interacting with the government?

Please, let us know if you know you will be interacting with:

  • members or staff of the Georgia Governor’s office,
  • the General Assembly,
  • state departments, agencies, commissions,
  • or other entities within state and local government.

Protocol for Election Season

UNG fully supports and encourages its employees to fulfill their civic obligations and become engaged in the political processes of society. The following is how faculty and staff may appropriately engage in political activities within guidelines that are established by the university and the University System of Georgia.

  • Employees are free to express their own opinions and may participate in political functions as a personal activity but not on the behalf of UNG or through their office or position.
  • Employees may not hold elective political office at the state or federal level.
  • Employees may seek and hold elective office at other than state and federal levels or appointed office, when the holding of the office does not conflict with the employee's duties and responsibilities at UNG.
  • Employees may not manage or take an active part in a political campaign that will interfere with the performance or duties for which he or she receives compensation.
  • A candidate for or holder of an elected political office, federal or state, may not employed or hold a faculty, staff or other position at any institution within the University System of Georgia.
  • An employee who seeks elective political office, state or federal, must first request a leave of absence without pay prior to qualification as a candidate in a primary or general election and ending after the general or final election. If the employee is elected, the employee must resign prior to assuming office.
  • Political campaign solicitation and fundraising are prohibited on UNG property or under the color of office or position.

 If you are looking to engage with government agencies or officials at the federal level, please visit the Office of Leadership and Global Engagement website.

State Government Relations

Our office is the official liaison between the UNG community and our state and local governments and is a critical resource in managing these relationships.

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