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Phase 2:  June 29 – July 12, 2020

Carefully bring back additional personnel to increase unit capacity and functionality as needed. Refine workspace habits on social distancing and hygiene. The target date is June 29.  However, the target timeline and implementation steps remain fluid and will adhere to updated guidance and data from the Governor’s COVID-19 Task Force, the University System of Georgia (USG), the Georgia Department of Public Health (GDPH), and the Centers for Disease Control and Prevention (CDC).  

Staffing

Rotating in-office schedules and remote work practices would continue to be used to limit the number of personnel on campus and support social distancing.

The following personnel would return to campus:

  • Remaining administrative and academic personnel
  • Student Housing staff (e.g., RAs)
  • Division and Department-level support personnel
  • Remaining research and lab personnel

Faculty remain working remotely, but can hold on-campus hours with Dean’s approval on a rotating schedule.

Facility Access

Entry to buildings will be limited; some units may operate within published schedule parameters.

Meetings & Gatherings

In all phases, internal and external meetings and events on campus are limited to the restrictions of local, state and federal orders.

  • Where feasible, meetings should use the extensive range of available collaboration tools (e.g. Microsoft Teams, Visual Huddle, telephone, etc.).
  • Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support social distancing practices between attendees.
  • Employees are encouraged to communicate with colleagues and supervisors as needed by email, instant message, telephone or other available technology rather than face-to-face.
  • Employees may not gather in groups in break rooms for meals or other purposes.

Employee Travel

All non-essential travel by USG employees is currently prohibited. Any changes in travel restrictions will be shared as circumstances change.

Staffing and Personal Safety Practices

Continue efforts outlined in Phase 1 staffing, including instruction on physical distancing, screening, high-risk populations and sick employees. Maintain minimal employees on campus; begin a gradual staffing process; prepare for a move to Phase 3, or back to Phase 1. Have a focused effort on training/development programs for Phase 3 operations and fall semester.

  • Continue to develop area/division/department Phase 3 plans based on additional guidance available at that time and drawing on contingency plans developed and approved. 
  • On-campus staffing will maintain critical operations of the University, provide staff, faculty, and student support as needed, and introduce limited and gradual staffing in non-critical areas of operations. 
  • Teleworking will continue to be the predominant means of conducting business for non-critical operations.  

Hygiene

  • Continue efforts outlined in Phase 1.
  • Hand sanitizer will be provided in scheduled conference rooms and other meeting spaces for use by groups utilizing these spaces.
  • Facilities staff will clean and sanitize restrooms, hallways, common areas and commonly touched common-area items (light switches, doorknobs, counters, etc.) on a daily and/or as-needed basis.
  • As available, sanitizing and/or cleaning materials for individual offices will be provided.

Innovation

  • Continue efforts outlined in Phase 1.
  • Identify and create training systems on technology solutions to support best practices and new processes. 

Mitigation and Monitoring

  • Continue efforts outlined in Phase 1.
  • Furniture or workstations that are unable to comply with proper social distancing may be removed or closed.

 

Resources

It is expected that additional resources will be identified as progress is made through each phase. These resource requests will be communicated with the COVID-19 planning team for consideration.

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