The Virtual Events Committee is composed of staff members from the office of University Events and the office of Information Technology. We provide up to date support, oversight, and guidance in relation to UNG sponsored Virtual Event requests.
Primary platforms for virtual events at UNG are Microsoft Teams and Zoom. Use the information below to help you choose the best platform for your needs.
If you believe that you need to request a “Virtual-Video Conference Technician” from IT to assist you with the set-up of an UNG video conference room and Zoom Meeting connection, IT requires an EMS reservation with a minimum of 3 business days of advanced notice.
If you are less then 3 business days from your meeting please contact the IT Service Desk for assistance.
Any additional face to face needs such as “AV Technician for the entire event” on site must be requested in the EMS. Please place these on-site AV Technician requests in the EMS 60 days in advance to the event.
If you are unable to make this deadline then you can also request an AV Technician via the AV Event Support Request Form.
Use Zoom Webinar for large meetings/events with both UNG and Non-UNG participants.
Total Participants – 1000 Max
A max of 99 active panelists/presenters can participate.
UNG login required – YES to place reservation in the EMS. (Please note that Non-UNG participants and presenters are allowed to be invited and participate if meeting is created by a UNG login)
Screen Sharing – YES for presenters/panelists only
Recording – YES -Recording Request must be made in EMS. An “Virtual-Video Conference Technician” will contact you with your final recording within five business days.
Zoom Webinar CAN be integrated with UNG video conference rooms. Please submit your request via the EMS and create a reservation for “Zoom Webinar”.
Please note that Zoom Webinar requires an EMS reservation with a minimum of 14 business days advanced notice.
All approved Zoom Webinars will include at least one “Virtual-Video Conference Technician” for the “entire event.”
Other services like “livestreaming” of the webinar for crowd overflow purposes can be requested in the EMS. Any additional needs such as “AV Technician for the entire event” on site must be requested in the EMS. Please place these on-site AV Technician requests in the EMS 60 days in advance to the event.
If you are unable to make this deadline then you can also request an AV Technician via the AV Event Support Request Form (login required).
UNG offers classrooms that have camera and microphone systems installed for use with software-based conferencing applications Microsoft Teams, Zoom, and Zoom Webinar.
Faculty and Staff may reserve one of these classrooms through EMS by selecting the filter labeled Zoom/Teams Enabled Classroom Cameras under the feature section.
A UNG login is required to access the computers in the classrooms that provide the camera and microphone system. A connected laptop will not allow individuals to make use of this new feature.