Steps for Planning Programs Serving Non-Enrolled Minors
If the program, camp, or activity is either sponsored or co-sponsored by an external group or organization, please contact Professional & Continuing Education at continuinged@ung.edu or 678-717-2377 before proceeding.
Read the UNG Programs Serving Non-Enrolled Minors Policy and Procedure
Program Administrator Enters Program Information Into UNG Registry of Authorized Programs
Determine the type of program you are entering:
UNG Sponsored Event - UNG maintains control of minors (Organized UNG camp, course, or event where minors are attending)
Hosted Event by UNG - UNG does not maintain control of minors (Program where a school or organization maintains control of the minor but the event is being held on UNG property)
Facility Use Only - third party renting UNG facilities through PCE (Facility rental where minors will be in attendance but will be in full control of a parent or guardian, PCE use only)
Background checks for all program staff/authorized adults and volunteers must be approved by Human Resources at a minimum of 10 business days prior to the activity/camp. Documentation should be maintained by the Program Administrator in the activity/camp file. Learn more about the Background Investigation Procedures.
Authorized Adult Training & Staff Code of Conduct must be complete for all program staff/authorized adults and volunteers, with approval from University Compliance, at a minimum of 10 business days prior to the activity/camp.
Additional staff training complete for all program staff/authorized adults and volunteers at a minimum of three business days prior to the activity/camp:
Safety and security
Check-in and check-out procedures
Emergency response protocol
Inclement weather protocol
Injury and illness protocol
Participant conduct management
Reporting misconduct by staff or participants protocol
First aid/CPR training
Mandatory reporting
UNG policy and procedure
Program specific training
Distribute Employee/Volunteer Handbook (PDF). You may use this handbook or create your own for this step. Please save a copy of the additional training used, who the training was distributed to, and when/how it was distributed.
Forms Are Collected and Retained by Program Administrator
The following forms must be must be kept for three years after the participant reaches the age of 18: