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    3. Data Governance

    Data Storage Guidelines

    Storing and Transmitting Protected Data

    Certain programs are not suitable for certain types of data. Personal data, not related to UNG job responsibilities, should never be stored on UNG devices or drives. It is your responsibility to know where and how lawfully protected data can be safely stored and transmitted. 

    Data Types

    There are different categories for types of data. These are some examples of commonly associated documents for each data type.

    • Protected: Other - SSN, driver's license number, visa/passport, medical, bank info
    • Protected: Research - Sensitive or restricted research data, restricted intellectual property
    • FERPA - UNG student ID, grades, roster
    • Unrestricted/Public - Class schedule, University Press release, UNG course catalog
    • Restricted Data - University policies, operational procedures
    • Standard - Basic work/office files

    Note: This is not an exhaustive list of all document types.  

    UNG Data Storage Table

    Use this table as a general guide to help make appropriate decisions on where certain data types should be stored.

    Note: A indicates an appropriate place to store or collect the data type.


    Data Types
    Protected:
    Other
    Protected:
    Research
    FERPA Restricted Unrestricted /
    Public
    Standard
    Storage /
    Collection
    Options
    Teams/
    SharePoint/
    OneDrive
    Shared Network Drive
    (U:Drive) P:
    UNG Email
    Zoom
    Adobe Creative Cloud
    Qualtrics
    UNG Owned Storage Devices
    (Computer hard drive,
    USB drive, etc)
    For questions, concerns, or suggestions, contact the Data Management Committee. 
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