Data Storage Guidelines

Storing and Transmitting Protected Data

Certain programs are not suitable for certain types of data. Personal data, not related to UNG job responsibilities, should never be stored on UNG devices or drives. It is your responsibility to know where and how lawfully protected data can be safely stored and transmitted.

Data Types

There are different categories for types of data. These are some examples of commonly associated documents for each data type.

Protected: Other - SSN, driver's license number, visa/passport, medical, bank info
Protected: Research - Sensitive or restricted research data, restricted intellectual property
FERPA - UNG student ID, grades, roster
Unrestricted/Public - Class schedule, University Press release, UNG course catalog
Restricted Data - University policies, operational procedures
Standard - Basic work/office files

Note: This is not an exhaustive list of all document types.

UNG Data Storage Table

Use this table as a general guide to help make appropriate decisions on where certain data types should be stored.

Note: A indicates an appropriate place to store or collect the data type.

		Protected: Other
		Data Types
Storage / Collection Options	Teams/ SharePoint/ OneDrive
	Shared Network Drive (U:Drive) P:
	UNG Email
	Zoom
	Adobe Creative Cloud
	Qualtrics
	UNG Owned Storage Devices (Computer hard drive, USB drive, etc)
For questions, concerns, or suggestions, contact the Data Management Committee.