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Steps for Planning Programs Serving Non-Enrolled Minors

If the program, camp, or activity is either sponsored or co-sponsored by an external group or organization, please contact professional and continuing education at conted@ung.edu or 678-717-2377 before proceeding.

Step 1: Read the UNG Programs Serving Non-Enrolled Minors Policy and Procedure

Step 2: Determine Program Director

  • Identifies and trains program staff
  • Direct responsibility for the on-site operation of a program

Step 3: Determine Program Administrator

  • Must be UNG employee
  • Coordinates all logistics
  • Maintains documentation and required forms
  • Assures compliance before, during, and after program
  • May be the same person as the program director

Step 4: Complete Planning Programs Serving for Non-Enrolled Minors Training

Step 5: Develop Implementation Plan for Program

  • Use programs serving non-enrolled minors pre-planning guide
  • How does the program align with UNG’s mission?
  • Determine the program’s staffing requirements
  • Determine what training will be needed by program staff
    • Safety and security
    • Check-in and check-out procedures
    • Emergency response protocol
    • Inclement weather protocol
    • Injury and illness protocol
    • Participant conduct management
    • Reporting misconduct by staff or participants protocol
    • First aid/CPR training
    • Mandatory reporting
    • UNG policy and procedure
    • Program specific training
  • Determine if UNG will provide transportation or housing
    • Authorized vehicles and drivers are identified
    • Dorm space is reserved
    • Dining Hall services requested
  • Determine which UNG participant forms are required
    • Authorization to administer medication
    • Medical information authorization
    • Copy of recent physical
    • Media release
    • Participant agreement and waiver
    • Pick-up authorization
    • Participant code of conduct
    • Advisement of non-licensure

Step 6: Program Administrator Enters Program Information into UNG Registry of Authorized Programs

Step 7: Next Level Supervisor Approves Program

Step 8: Program is now an Authorized Program

Step 9: Identify Program Staff/Authorized Adults

  • Paid or unpaid
  • Direct contact with, supervises, interacts with, chaperones, or oversees minors
  • Includes faculty, staff, students, volunteers

Step 10: All program Staff/Authorized Adults complete:

Step 11: Program Director and Program Administrator Ensure all Elements of Implementation Plan (Step 5) are in Place

Step 12: Program Administrator Collects and Retains all Signed Required Participation Forms

Step 13: Post Bright from the Start Approval of Exemption and Notice of Non-Licensure

*State licensing document(s) will be available by May 20, 2017.

  • Notice of non-licensure*
  • Exemption approval letters*:
    • Blue Ridge Campus *
    • Gainesville Campus *
    • Cumming Campus *
    • Oconee Campus *
    • Dahlonega Campus *
    • Pine Valley *

Step 14: Program is Held

Step 15: Records are Retained by Program Administrator

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