Steps for Planning Programs Serving Non-Enrolled Minors

If the program, camp, or activity is either sponsored or co-sponsored by an external group or organization, please contact Professional & Continuing Education at continuinged@ung.edu or 678-717-2377 before proceeding.

• Identifies and trains program staff
• Direct responsibility for the on-site operation of a program

• Must be UNG employee
• Coordinates all logistics
• Maintains documentation and required forms
• Assures compliance before, during, and after program
• May be the same person as the program director

• Use programs serving non-enrolled minors pre-planning guide
• How does the program align with UNG’s mission?
• Determine the program’s staffing requirements
  • Background checks through UNG Human Resources's University Affiliate Form
  • Authorized adult training
  • Staff code of conduct
  • Volunteer registration form
  • Additional screening requirements
  • Additional staff training
• Determine what training will be needed by program staff
  • Safety and security
  • Check-in and check-out procedures
  • Emergency response protocol
  • Inclement weather protocol
  • Injury and illness protocol
  • Participant conduct management
  • Reporting misconduct by staff or participants protocol
  • First aid/CPR training
  • Mandatory reporting
  • UNG policy and procedure
  • Program specific training
• Determine if UNG will provide transportation or housing
  • Authorized vehicles and drivers are identified
  • Dorm space is reserved
  • Dining Hall services requested
• Determine which UNG participant forms are required
  • Authorization to administer medication
  • Medical information authorization
  • Copy of recent physical
  • Media release
  • Participant agreement and waiver
  • Pick-up authorization
  • Participant code of conduct
  • Advisement of non-licensure

• Program administrator certifies
  • Planning programs serving non-enrolled minors training has been completed
  • Authorized adults will comply with code of conduct
  • Program staff will complete authorized adult training
  • Background checks will be complete through UNG Human Resources's University Affiliate Form
  • Approved university forms will be used
  • Bright from the Start approval of exemption and notice of non-licensure will be posted
  • Program administrator will be accountable for compliance

• Paid or unpaid
• Direct contact with, supervises, interacts with, chaperones, or oversees minors
• Includes faculty, staff, students, volunteers

• Background check through UNG Human Resources's University Affiliate Form
• Authorized adult training
• Staff code of conduct
• Any additional screening
• Additional staff training from implementation plan (Step 5)

*State licensing document(s) will be available by May 20, 2017.

• Notice of non-licensure*
• Exemption approval letters*:

• • Blue Ridge Campus *
  • Gainesville Campus *

• • Cumming Campus *
  • Oconee Campus *

• • Dahlonega Campus *
  • Pine Valley *

• Until participant reaches 21 years of age
  • Applications/registrations
  • Parental consent forms/medical forms
  • Activity records
  • Rosters and attendance
  • List of authorized adults