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Meeting Minutes

Quarterly Meetings

June 2019

June 2019

Treasurer’s Report: Kate Turner 

  • Wrap up last year, we spent all but about $20. For FY20 Staff Council has $5500, which is the same as FY19. Treasurer will be reaching out to vice-chairs for FY20 budget requests. Treasurer has records from previous years to help each campus vice-chair forecast budget needs.  
  • Book Scholarship fund contains $8004.66 and campus allocations listed below: 
    • CMG - $342 
    • DAH - $947
    • GVL - $5495
    • OCN - $1200 
  • Campus Staff Councils can organize fundraisers to add funds to book scholarships.  
    • For FY20 Staff Council received $25000 for staff development funds. 
  • Staff Council Committees:  
    • Welcome Committee: Meredith Higgins (Chair), Rosamarie Gennuso (Co-Chair) 
    • Nominations and elections: Adan Diaz (Chair) 
    • Staff Awards: Sherry Parker (Chair) 
    • Public Relations: Tyler Quackenbush (Chair), Jeannie Nash (Co-Chair), Kevin Young (Alternate Co-Chair)  
    • Staff Development: Kathleen Pendleton (Chair), Derek Sutton (Co-Chair) 
  • Campus events/plans: Campus Vice-Chairs 
    • DAH – White Christmas, Perhaps a fall Chili Cook-off, Appreciations at end of spring semester 
    • GVL –  Campus SC meetings will be held on second Thursdays, next meeting to be 08/08/2019, Helpful Harvest fundraiser scheduled for 11/22/2019 and planning in progress, Spring Staff Appreciation 
    • OCN – Perhaps a welcome for staff at beginning of fall semester, Fall Chili cook-off at end of October/beginning of November, Annual bake sale before winter break, Valentine’s Day breakfast, Staff Appreciation in the spring 
    • CMG – Staff Welcome breakfast in September, October FallFest fundraiser, November piloting a Spirit Week fundraiser still in planning stages, annual Holiday party, Valentine’s Day goodies to hand out in appreciation, Staff Appreciation luncheon in March, perhaps another event in May 
    • BLU – (Melanie Cantrell presenting for Lisa Terrene) Annual Tomato Sandwich supper September 26 community event to present Georgia Mountains Scholarship and predict about 200 people in attendance 
  • Campus events can be submitted to Tyler for SC Facebook page and to the SC website. Kudos to PR committee for a great job keeping the SC webpage updated last year. 
  • Plans and Projects for this year: 
    • Bylaws update  edit to clarify language and address other issues. Will ask for volunteers on editing the bylaws before the next quarterly meeting.  
    • Committee materials in Teams – Committee chairs should have materials in Committee Teams. Working on processes guide for committee chairs to meet deadlines and stay on task. Judy McHan has done Teams training. We can see if she will do another training. We also have a practice channel in Teams. More collaborative than email chains 
    • Monthly SC newsletter – pitch for newsletter either monthly or bimonthly to send out updates on staff awards, events, and the work of SC. Open up for volunteers to work on newsletter. One comment on academic department newsletter created in Word and converted to pdf. Another comment that UNG Connect has a newsletter feature that people can drag and drop elements to send out. Does not need to go through UR, can set up contact groups to send it out.  
Other?   
  • Propose months for next meetings: July, September, December, March
  • Chair will review calendar to confirm dates that can be posted on the website. 
  • Kate Maine has asked chair to recruit volunteers for Grievance Committee who are on Staff Council or not on Staff Council. This is to fulfill employee handbook section regarding employee grievances. Currently there are seven members on the committee. Responsibilities on the Grievance committee include training and attending grievance hearings. Chair will send out information regarding the committee to those interested. One comment that grievance committee members may not be required to attend all grievance hearings. Hearing attendees will be selected from the committee board of 14. 
  • Election of Executive Vice-Chair: all current vice-chairs are eligible. Sherry Parker served last year. Those nominated are: Haley McDaniel, Nikki McNeill, Lisa Terrene (check with her to confirm), Adan Diaz, Rosamarie GennusoOnline Election form will go out to Staff Council. 
  • Potential guest speakers: Open up for recommendations for guest speakers at quarterly meetings. Dr. Conneely would like to address SC. Perhaps Dr. Mendoza would be interested
  • CMG question – are we allowed to raffle off winery certificates? Kate Turner will find out. We know we can’t buy gift cards. We can use funds to reimburse for food, serving items, décor, etc., but no gift cards. 
  • GVL comment – Everyone should think about attending the annual USG Staff Council conference in October. It’s a great opportunity to meet other USG staff council members, share information, and get new ideas. Every year it is held at a USG institution. 

September 2018

18 September 2018

Guest speaker: Dr. Gene Van Sickle, Assistant VP of Strategic Student Success

Purpose statement: UNG will coordinate its student success programs and strategies to promote a community of learning. Like mindset matters in orientation.

Inclusive academic excellence, student engagement, inquiry, innovation and application of learning to complex problems.

Discussion of Complete College Georgia, QEP, Momentum Year, Gateways to Completion and Persistence Committees.

Take-always: we are trying to create a supportive community of learning, transparent teaching, clear pathways to successful first year to graduate to career, intentional support

Staff Council Quarterly Meeting

  • Welcome Committee-Receiving emails from HR on Fridays with list of new hires, and pushing that out to campuses where they are hired. So far, since new fiscal year started, 39 full time and 30 part-time employees hired.
    • Elizabeth King mentioned new employees having a mentor, consider that.
  • Staff Development- Matt- Received $9000 in applications, approved $7000, have $16000 available.
    • Have worked out a relationship with continuing education, will give 10% off on classes
    • Staff Council had a great quarterly meeting with Dr. McConnell, he opened door for 25-30 thousand more dollars, need to follow through to request. And USG may match funds UNG is willing to put forward for staff development. So continue to push agenda.

December meeting: Oconee to host (week of Dec. 10).

March Meeting: Cumming to host (week of March 11)

June meeting: Blue Ridge to host

July 2018

July 25, 2018

Guest Speaker: Dr. Mac McConnell, Senior VP for Business and Finance

  • Next year – the rates for E-rate bachelor courses will need to match the in person bachelor courses at $182/credit hour. This will decrease revenue.
  • 1,581 employees serve 20,000+ students
  • Merit raises – usually the state of Georgia supplies partial funding for merit raises. However, no funds were allotted this fiscal year across the state.
  • State only gave approximately 3.8 million of the total 11.8 million in raises over the last 6 years.
  • The Georgia Constitution does not allow for Cost of Living Raises.
  • With 1,581 employees – a 1% salary raise costs the university approximately $1 million.
  • Equity raises
    • At the time of consolidation, the Dahlonega faculty earned more than the Gainesville faculty. In addition, Dahlonega Staff received less income than the Gainesville staff.  Over three years equity raises were issued to correct this shortage.  Tried to keep salaries at approximately 80% of the market median.
  • Question – Who is in control of distribution of merit raise funds?
    • Salary guidelines from the Board of Regents
    • Distribution is a typical bell distribution (some will receive more than the average and some less)
    • Percent of increase is recommended by supervisor or department head and ultimately carried to the president for approval.
  • Question concerning Reclassifications of jobs.
    • According to Beth Arbuthnot, any job vacancies are automatically reviewed for reclassification.
    • Market conditions can cause the need to increase compensation for some positions, such as the high demand for nursing and PT faculty and Information Technology staffing and the campus police.
    • Other reclassifications – Human Resources only looks at these request twice per year (start of fiscal year and beginning of calendar year).
    • Request for reclassification are submitted to Beth and Human Resources. If HR agrees, then this is presented by the Vice President over the position to the cabinet.  The request are then prioritized and decisions made.  Ultimately the UNG President will be the final approval.
    • Minimum Job Requirements are being changed on vacant positions to address the new complexity of the consolidated institution.
    • As jobs are evaluated for reclassification, HR uses benchmarks through survey data and compensation and job duty information from other colleges and universities to help assess current positions.
    • There is a faculty equity study being conducted now. The university is considering adding a staff equity study.
  • Question – At consolidation, the salaries were at 80% of the market median. Where are we now?
    • We were at 85% of the market median, but due to cost of living increasing, we are now at 83% of the market median.
    • New normal may be that the state does not provide money for merit raises.
    • Difficult to add new faculty and staff positions if we are using budget for merit raises.
  • CAR Assessment Review
    • Not enough communication across the university.
    • Question – Staff Development funds are set at $25,000. Is there any way this could be increased to provide more opportunities to staff?
      • Mac advises that we submit a request now. There is a plan to release some development funds in September.

Staff Council Meeting

  • Elect Executive Vice Chair
    • This election will be held online due to the length of the presentation
  • Committee members and chairs
    • Matt will undertake the role of chair for the Staff Development Committee, as long as he is unopposed by the other campuses.
  • Treasurer’s report: Kate Turner
    • Foundation funds - $5,500
    • Staff Development - $25,000
    • Email Vice Chairs regarding budget request
    • Scholarship funds – Will send account balance to Vice Chairs
  • Other business
    • Staff Council’s focus is on Staff. Need to boost reputation to show that we are not a party planning committee.

For more information about the budget handouts please contact Kasi Ives.

Cumming Meetings

September 2018

UNG Cumming Staff Council Meeting Minutes

September 25, 2018

Monthly meeting Meeting Facilitator: Amanda Smith Invitees: Beth Collins, Caleb Rogers

  • Call to order: 8:26
  • In Attendance: Caleb Rogers, Amanda Smith
  • Approval of minutes from last meeting

Caleb moved to approve, Amanda second

  • Open issues
    • Staff breakfast
      • Date is set for October 24, 8-10 a.m., Rm 246
      • Station House to provide breakfast/Amanda to pick-up
    • 50/50 raffle ticket stubs
  • October 1- 23 :: October 24 is drawing
    • Amanda will buy ticket stubs
  • Future fundraising ideas?
    • Possible dinner: Amanda going to attend Gainesville fall dinner to get ideas
    • Chili cook-off
  • Food Pantry
    • Each month continue to promote for collections :: place on info-to-go
  • New business
    • Caleb is leaving us for Dahlonega
    • Christy Peavey possibly new alternate

March 2018

In Attendance: Amanda Smith, Beth Collins

  • Penny Wars
    • Faculty currently in the lead
    • Great participation from campus
  • Updates regarding possible changes for by-laws committee
  • Staff lunch on April 12
    • Baby picture game
    • Random fun fact game

January 2018

In Attendance: Amanda Smith, Beth Collins

  •  Food drive in November was a success, we donated a full shopping cart to The Place
  • Continuing previous discussion for a Bake Sale in partnership with SGA:
    • We will not have bake sale due to timing
    • Library is hosting a Valentine’s Day event
    • Possible replacement event: Spring Break Basket Raffle
  • Spring Break Basket Raffle
    • Solicit donations for items to go in basket
      • Gift cards, sunscreen, towels, etc.
    • Everyone donating items will receive a raffle ticket. If you do not donate, you can purchase a raffle ticket.
    • Amanda to follow up with Lyne re feasibility/dates
  • Cumming Campus Staff Luncheon
    • Week of April 9
    • BBQ meal from Aramark
  • Quarterly meeting date for the Cumming campus to host?
  • Heart for the Hungry food drive
    • Month of February
    • Proceeds to The Place

October 2017

In Attendance: Amanda Smith, Beth Collins

  1. Donation box for food drive will be in lobby tonight
    • Drive starts tomorrow, Wednesday, October 25
  2. All toys are needed and accepted for toy drive after Thanksgiving; including gift cards
  3. No other new business
Dahlonega Meetings

February 2019

Staff Council – Dahlonega

Monthly Meeting

2/20/2019

Present:

  • Sherry Parker (VC)
  • Haley McDaniel
  • Kate Turner (Treasurer)
  • Erica DeLana
  • Wesley Burnett
  • Justin Tolbert
  • Rosie Johnson
  • Mary Owens

Not Present:

  • Tyler Quackenbush
  • Derek Leonard
  • Janet Thrasher
  • Kristi Shiver
  • Sherry Boatfield

Meeting Agenda Started the Meeting at 12:12 in Dunlap 211B

  1. Approval of Minutes from Previous Meetings
  • Motion – Wesley
  • Second – Mary
  • Approval – Approved
  1. Treasurer Update by Kate

$4,200 Left overall

$10,000 in Gainesville Scholarship budget

$1,324.21 Dahlonega Scholarship

$300 Cumming Scholarship

$275 Nominations and Elections

$275 for Public Relations

$146.60 Awards

Last meeting, Sherry B wanted to know what had been paid last year for the Welcome Committee to base future plans on. Kate brought a copy and gave it to Rosie to hand to them.

Event on campus – Kate got info from her office and gave the rest of the budget info

Will probably go ahead and do an event in April instead of in March

  1. Committee Updates
  • Staff Development
    • Haley continuing on and have approx 2k left to promise to give, and
  • Welcome Committee
    • Still looking at gifts
  • Public Relations
    • Tyler gone, no meeting for Feb/Jan
  • Awards
    • Derek is gone. Email went out, no details without someone
  • Scholarship
    • Decided to have one single amount, $100 for it, more like a book allotment.
    • Wes wants to know if we can do the same thing as Gainesville only

Update Scholarship form

Advertising for it would be good as well

  1. Staff Appreciation or Scholarship Fundraising Event
  • Dependent on the budget - will wait to know what’s going on after Welcome Committee
  • Considering May 1st for an event or last part of April – like Finals week?
  • Coordinate with other events, like Alumni weekend April 27th or Spring Jam April 11th
  1. Other Discussion

Quarterly on March 11th

Dahlonega Meeting March 20th

Meeting Ended at 12:35

April 2018

Meeting Minutes
April 10, 2018

I.      Call to order

Meeting was called to order at 2:03 p.m. by Benny Wyrick (Chief) on April 10, 2018 in the MLC Conference Room.

II.      Roll call

The following members and alternates were present: Benny Wyrick (Chief), Nick Kastner, Katherine Brown, Matthew Brown, Sherry Boatfield, Rosie Johnson, Derek Leonard, Ethan Penland, and Justin Turner (JET).

Stephanie Hulsey, Chair of UNG Staff Council and non-voting member, was also in attendance.

III.      Approval of minutes from last meeting

Last meeting’s minutes were approved by Katherine Brown and seconded by Ethan Penland.

IV.      Treasurer’s Report

No treasurer’s report was available. However, funding was provided for staff appreciation breakfast at no more than $350.

V.      Old Business

Chief asked committees to report.

Nominations and elections committee report – Jet stated that he wasn’t sure when to do nominations so it was tabled until new business. Elections are taking place now and there was a need to discuss next year’s process. Chief stated that this should probably be handed to next year’s committees in July and there needed to be a smooth transition.

Awards committee report – Nothing to report.

Staff Development committee report – Staff development funds had been paid out but recommended a change for AY 2018/2019. Things have improved but we need to have more applicants as applicants from only 3 different departments applied. Jet stated that engagement was difficult.

Matt asked if we had advertised who had received funding and we had not, however Ethan stated we should be more transparent. Chief asked if this should be for just Dahlonega or all campuses and Matt stated all so it was more equitable. Ethan stated that we had advertised that staff development funds were available, however, some departments aren’t as large as others (admissions, IT, etc.) and that PR was an issue. There was discussion about how this should be changed (no more than 10% - Now it’s currently $1,500 per event), etc.

Stephanie stated that we would have to change the by laws regarding committee deadlines. Jet agreed on staff development committee membership and that voting should happen after X number of days or you lose voting privileges. 32% of all approved applications were not seen by all members of the staff development committee.

Nick stated that this could become an ethics issue. Sherry stated she did not receive all of them and was on the committee. Further discussion was had regarding.

Chief led a brief discussion on professional development training by HR and how timing had been typically bad for him. Others concurred. Stephanie stated a proposal on a solution may be a good idea. Further discussion was had about meeting times and brown bag lunch trainings. Nick and Matt agreed that this should be brought up to the full staff council. Ethan and Nick briefly discussed PR issues with these trainings and Nick stated that email cannot be a continuous solution because of the volume of emails received. Nick and Jet suggested that the PR committee discuss this and further discussion took place on the topic.

Scholarships committee report – No updates from the committee.

Welcome committee report – Katherine sent an email to Karen in HR and that the committee was caught up through mid-February. She also stated that now that OneUSG has been implemented, maybe now things would happen faster. Chief asked that Katherine keep him up to date on what’s happening. Katherine stated that an EoY committee report from each committee would be good for the transition into next hear.

PR committee report – Ethan had no updates

Additional Old Business – The Bylaws sub-committee was submitting additional changes to the executive council to send to all staff council members for a vote.

VI.      New Business

A discussion was had about Staff Appreciation Day on how things should be delivered and whether it should be food or ice cream. It was agreed that it should be breakfast. Ethan agreed to design the cards and we all agreed the event would take place on Wednesday, May 2 from 7:30 AM – 9 AM

A brief discussion was had on members who have not been attending meetings and their current position on staff council. There was no conclusion other than our 2 alternates are now members and the roles of those who have not been attendance probably need further discussion.

A brief discussion was had regarding nominations for AY 2018 / 2019. A date and time were to be set and further discussion was had.

Chief mentioned that we still need to settle on direction for staff council and brief discussion was had on the topic.

It was agreed that any remaining scholarship funding should be held to after rotation of Staff Council.

Also, Katherine asked about election committee and it was agreed that Chief would pitch the ideas regarding prospective changes.

VII.      Adjournment

Meeting was closed at roughly 3:49 P.M. The motion was made by Jet and seconded by Matt Brown
 
Minutes submitted by:  Nick Kastner

Gainesville Meetings

July 2019

 

Naming of Secretary:

Kevin Young volunteered to be the new Secretary.  The council members present approved and named Kevin Young as the Staff Council Secretary for the FY19.

 Treasurer’s Report:

            The position of Treasurer will be set soon.  Kate will most likely continue as Treasurer.

 

NEW BUSINESS

 

Meeting Day/Time:

It was proposed that we change the meeting location from the library to a new location.  The board rooms in Watkins and the Nesbit 5101 were suggested.  The council voted and approved the new meeting location to be Nesbit 5101 on the second Thursday of each month from 3-4:30pm.  The next monthly meeting will be held on August 8th @3pm.

 

Committee Assignments:

  • Nominations/Elections – Kathleen will continue to serve as a committee member
  • Public Relations – Jeanie will be Co-Chair; Kevin will serve as committee member
  • Staff Awards – Steven, Alston
  • Staff Development – Wakeitha and Kathleen will serve as committee members
  • Welcome – Rosamarie, Wakeitha, and Chearra, Rachel, and Sydney will serve as committee members

Book Scholarship Coordinator

  • Rachel Hastreiter will serve as Coordinator

Staff Council Focus for FY2019

  • It was suggested and approved by the council to revisit the issues of recycling in September to see if a position has been posted on the UNG website. If there is still no movement on this topic, the council will consider getting the SGA and other UNG organizations involved.
  • It was suggested and approved by the council to work on Training/Recruitment opportunities for future staff advisors. Possible recruitment could be done through UNG Facebook page with a post looking for professionals who would like to be more involved with students in an advisory role.
  • Helpful Harvest

Helpful Harvest Luncheon & Auction Ad Hoc Committee

  • Wakeitha will take the lead on this committee.
  • All members present today which includes Jeanie, Alston, Rachel, Rosamarie, Kevin, Kathleen, Debbie, Ronda, and Chearra will assist Wakeitha and work on this committee
  • Ronda will put in an AV request for the event this week.
  • Helpful Harvest is scheduled for November 22nd in the Cleveland Ball Room. If you are able it would be helpful for members assisting with this event, block a chunk of time to help with setting up and cleaning up after the event.
  • Members are encouraged to begin reaching out to people and companies for donations and contributions.
  • Debbie has secured 4 tickets to Zoo Atlanta.

Concerns/Ideas to be presented to the Full Council

            None reported.

Teams App

Please download this app onto your computer as it will be a major method of communication between council members and each As Hoc Committee

OLD BUSINESS

Starlight Celebration Volunteers Needed

            Check your email and contact Shannon to volunteer for this event

Staff Council Polo Shirts.

Council members asked if the shirts can be T-Shirts and not just Polo Shirts. Rosamarie will check with Kasi about this and about the remaining sizing available.

June 2019

Wednesday, June 26, 2019

Staff Council Meeting

Present: Sydney Babb* Ronda Dowell, Rosamarie Gennuso, Rachel Hastreiter*, Chearra Henderson*, Debbie Krewson, Christy Morrison, Kathleen Pendleton, Cayse Wilson, Kevin Young*
*Indicates newly elected representative
 
Welcome/Call to Order: 3:00 p.m.
Introductions of new members of Staff Council present
 
Minutes:  Minutes from Thursday, May 26, 2019, meeting approved

Introduction of Dr. Richard Oates, Vice President of UNG Gainesville Campus (summary attached) 

COMMITTEE REPORTS

  • Nominations/Elections – presented by Cayse Wilson
    • Elections are complete, GVL SC representatives are:
      Sydney Babb (Alternate), Steven Bagley, Vicky Blair, Wakeitha Cunningham, Rachel Hastreiter, Chearra Henderson, Jeannie Nash, Alston Troutman, Kevin Young
    • Need representation on nominations committee from Gainesville
  • Public Relations – presented by Ronda Dowell
    • Welcomed new employees and posted photo on facebook page
    • What does public relations do?  Promote activities, events, and achievements of SC. Advertisements and Announcements on different platforms. Manage website and SC facebook page. Have goal to review and assist with forms that are created. Tyler is on the webteam and is a big help on this.
    • Note from D. Krewson – if you need to advertise on digital signage, contact Debbie
    • Overall, make sure people know that SC is more than just a party planner. Community participation is important.
    • Encourage people to nominate colleagues for monthly staff awards which determine the pool for staff member of the year awards
  • Staff Awards – No updates
  • Staff Development – presented by Christy Morrison, Kathleen Pendleton
    • Overview of Staff development – reviews, approves or denies requests for funds to reimburse departments for conferences, training, etc. that directly relate to position. Funds are not used for books. Book Scholarship funds are run separately.
    • Receiving applications for 2019-20. Will know more about funding after Quarterly university-wide Staff Council meeting.
    • Need to work with full committee to update criteria for staff development funds as soon as possible. K. Pendleton will ask the Committee about this.
  • Welcome -- Rosamarie Gennuso, Ronda Dowell
    • Committee welcomed four new employees recently: one in admissions, one in counseling, card services, and undetermined department
    • Still have three new employees to welcome that we need info for
    • Committee needs membership so there is more than one person to welcome new staff
      o   Rosamarie will occasionally ask non-welcome committee SC representatives to help with welcomes
    • Important to remember to take photos when welcoming new staff
  • Book Scholarships – No updates
    • Overview on Book Scholarships – SC distributes $100 per staff member upon successful completion of class to reimburse for books
    • Committee is ad hoc and does not have university-wide meetings. Funds are distributed by campus
    • New committee members should consider increasing allocations
    • If we don’t do Helpful Harvest, the book fund will be depleted faster.
    • Reimbursements are taxed

NEW BUSINESS

  • Volunteers for Graduation
    • Date: Friday, August 2, 2019 at 6:00 p.m.
    • Contact Anna Brown, 706-867-4577 for more info.
  • Upcoming dates
    • Quarterly meeting not set but sometime in July, doodle poll sent out
    • Graduation celebration is July 24, 2019
    • First day of Classes is Monday, August 19, 2019
    • Helpful Harvest is November 22, 2019 if it happens
    • Faculty/Staff Convocation is Monday,  August 12, 2019, 9:00 a.m. in GVL 3:00 p.m. in DAH
  • Recycling
    • See recycling update in summary of Dr. Oates’s remarks from today’s meeting
  • Helpful Harvest
    • Debbie has revised vendor sheet and revised request letter
    • Overview of how we solicit donations for Helpful Harvest
    • Committee plans event
      • Documents are in Teams
      • Committee plans ticket prices, menu, etc.
      • Need many people to help
      • Need to start planning early to be a success
Other business
  • Discussion about need to enforce attendance
  • Discussion about establishing leadership roles and committees for first meeting of 2019-20
  • Discussion about role of alternates in Staff Council, e.g. alternates fill in when others leave because of lack of attendance or other reasons. Alternate is a one-year assignment. Stay involved!
  • Family Leave is legitimate reason to miss SC meetings
  • SC members do need to participate in committees
  • SC committees are multi-campus
  • Shredding old documents from Staff Council
  • Secretary becomes vice-chair, second year of service in Staff Council
  • Responsibilities of Vice-chair
    • Running meetings
    • Develop agendas
    • Post minutes
    • Liaison with larger staff council

Meeting adjourned at 4:29 p.m.

May 2019

Thursday, May 16, 2019

Staff Council Meeting
 
Present: Jorge Hernandez-Cervantes, Ronda Dowell, Rosamarie Gennuso, Debbie Krewson, Candace Lovell, Christy Morrison, Kathleen Pendleton, Cayse Wilson

Welcome/Call to Order: 10:00 a.m.

Minutes: Minutes from Wednesday, April 10, 2019 meeting approved with one change from Staff Development Committee. Previously stated that staff development funds were spent down, but there is still $500 left.
 
COMMITTEE REPORTS

  • Nominations/Elections – presented by Cayse Wilson
    • Any news on when all-UNG nominations will be opened, hopefully before 1st week of June
    • CM – two people are interested in joining
    • Discussion about waiving 6-month requirement on a case-by-case basis
    • Other SC members will be seasoned
  • Public Relations – presented by Ronda Dowell
    • No updates, but will post on facebook regarding nominating
    • Is the new nomination online? Yes
    • DK will do myUNG slide for nominations
  • Staff Awards – presented by Candace Lovell
    • Jeanette Mann awarded staff member of the month for March 2019
    • Took pictures will send to Ronda
  • Staff Development – presented by Christy Morrison, Kathleen Pendleton
    • We have about $500
    • Discussion about Staff development fund for academic courses, current understanding is that these funds are not used for academic courses, only CE
    • Discussion regarding criteria of successful completion of course
    • Discussion tabled pending more information from Staff Development Committee to find out if applicants are pursuing degree or not
    • Refer to Staff Development Com
  • Welcome – Jorge Hernandez-Cervantes, Ronda Dowell, Rosamarie Gennuso
    • Need signatures on cards to welcome two new staff members
  • Book Scholarships – presented by Jorge Hernandez-Cervantes
    • Two applications sent to Kate
  •  
NEW BUSINESS
  • Staff Appreciation Breakfast, May 8
    • Approximately 145 attendees
    • Christy sent thank yous
    • Ran out of coffee, but successful event
    • Everyone loved the French toast
    • Everyone liked the giveaways
    • Flowery Branch Home Depot provided plants for the centerpieces
    • Christy Morrison paid for the applicable tax on the plants (for reimbursement)
  • Recycling
    • GVL representatives met with VP Oates to propose recycling partnership with Hall County to offer the following:
      • Weekly pickup of recyclable materials (metals, cardboard, paper, plastic)
      • Delivery of trailer to UNG to house recyclables
    • Partner with student groups to help with sorting and alleviate extra burden from custodial staff
    • VP will discuss with Cabinet to determine the following:
      • What is the status of Sustainability Committee regarding recycling?
      • What current contracts exist for recycling of different materials?
    • What are administrative requirements to enter agreement with Hall County
    • Will follow up in June and arrange meeting between staff council and VP
  • Nominations & Elections
    • Cayse will email Adan to find out when nominations start
    • Get date for university-wide quarterly meeting  

April 2019

Wednesday, April 10, 2019

Staff Council Meeting

Present: Debbie Krewson, Ronda Dowell, Rosamarie Gennuso, Christy Morrison, Kathleen Pendleton Welcome/Call to Order: 3:35 p.m.

Guest: Rachel Hughes, MNR:  Introduced by Debbie Krewson

Background: UNG Gainesville has not had paper recycled for years because the company that took our paper recycling went out of business. Plastics and metal are still being recycled on the Gainesville Campus. We do not know the status of the recycling program on the Dahlonega Campus. Since 50% of our waste is paper, R. Hughes has pushed to address the problem.

Overview: The UNG Sustainability Committee developed on the Dahlonega Campus. Jamie Mitchem is currently heading the committee since Justin Ellis left.

  1. Hughes met with Bobby Purdum of Hall County recycling. Was told that he tried to coordinate with UNG. Hall County is offering to pick up paper recycling once a week if they can use the roll-off bin currently housed at Gainesville Campus. Since the county has limited resources and more schools are being added to the program, UNG needs to decide soon if we want to partner with Hall Co.

Students have not been notified about the paper recycling problem. Not SC’s place to notify the students as it could damage the opportunity to partner with Hall Co.

Questions from SC:

Do we have to go through committee or can we talk to Bill Moody? – We should go through Dr. Oates.

Whose area does this fall under? - Mac McConnell, but Bill Moody should be involved.
This is an easy buy-in for Gainesville, but what about the other campuses? – Not sure.

Wrap up:

Purdum can set up a tour with Staff Council. D. Krewson will talk to Dr. Oates about the invitation. Bill Moody should be included as well as Sabine. Tour would need to be scheduled after finals.

If UNG partners with Hall Co., sustainability efforts need to include education. Recycling not part of the culture.

Minutes:  No minutes to approve

Committee Reports

Nominations/Elections:  Need nominees by next month. Recommendations from R. Gennuso: Steven in Admissions, Sidney Babb in Registrar’s Office
D. Krewson: recruit police and try to include Student Affairs people

  1. Morrison: Asked people but they were too busy
    R. Dowell: What would it be like to require reps from each department?
  2. Gennuso: It would help to find a way to categorize the duties of each committee, brief description so people are not overwhelmed
    All: Agree that each should try to think of people to nominate.
  3. Dowell: Those rolling off SC are rolling off for a year.

All: Discussion on SC personnel non-attendance; D. Krewson to email non-compliant member

  1. Dowell: Reach out to Adan about posting nominations information to facebook.
  2. Krewson: Will post scroll

Pause Business for guest speaker (See above)

Public Relations: Presented by Ronda Dowell. Social Media campaign successful. Winners are Mary Ledford and Abby Humphrey. Lauren Hill drew the names.

PR committee will post on facebook and send out simple newsletters to faculty and staff about SC activities.

Staff Awards: No updates other than Ronda winning

Welcome Committee: Everyone has been welcomed. R. Gennuso thanks everyone for their help.

Staff Development: Presented by Christy Morrison, money spent.

Book Scholarships:  No updates, but our dollar amount is going down so something is happening. D. Krewson will email Jorge

OLD BUSINESS

Staff Appreciation Breakfast, May 8:  Did not hear from Kate Turner about if there is any more in general fund. Use Scholarships – we can take from any account (D. Krewson) SC can spend from either budget string for reimbursements.

  1. Morrison has invoice from last year. This year grits bar, French toast, coffee is priced at $10.95 per person. We will plan for 150 people and budget $1700 for the breakfast.

We have menu and space. Dr. Oates has finalized.

  1. Dowell: Should we post on facebook? Will send email to GVL staff list. No RSVPS.

Transfer of Helpful Harvest Funds: $4200 successfully transferred to Food Pantry

NEW BUSINESS
Recycling: See above notes from guest speaker

Graduation Volunteers: Anna Brown still needs volunteers for Friday and Saturday commencement. Volunteers will receive comp time and meals.

Nominations:  Nomination committee finished form to submit to General Council quarterly vote. R. Dowell will reach out to Adan about posting to facebook. D. Krewson will post UNG scroll.

  1. Gennuso: How many meetings left? Two

Summer Hours: Does custodial staff get summer hours? K. Pendleton will ask Maureen

Announcements

  • Wellness Expo – Thursday, April 10, No table, Sabrina has flyers from Ronda, Christy Morrison will be there with Happy Tails
  • UNG Remembers Day – Wednesday, April 24
    • GVL at Noon at Memorial Gardens
    • DAH at 4:00 p.m. in front of Memorial Hall
    • OCN at noon at Memorial area near first entrance to campus
  • Graduation – May 3 & 4, Dahlonega
  • Next meeting May 15 @ 3:00 p.m. – Library 134

Adjourned: 5:00 p.m.

February 2019

Wednesday, February 13, 2019

Staff Council Meeting


Present: Debbie Krewson, Ronda Dowell, Candace Lovell, Christy Morrison, Kathleen Pendleton


Welcome/Call to Order: 3:33 pm

Guest: Dr. Pablo Mendoza Director for Diversity and Inclusion:  Introduced by Debbie Krewson

  • Professional Background
    • Indiana University of Pennsylvania, Chief Diversity Officer
    • Founded Pan Asian & Hispanic Latin America Association
  • Professional Role at UNG
    • Coordinate Diversity and Inclusiveness activities across five campuses
    • Campus assessment of climate
    • Work with HR regarding representation
    • No investigative power here
  • Q&A
    • Work on the student issues or faculty/staff issues?- Faculty & Staff
      • Goal of establishing regular meetings with senior administration with Staff Council and Faculty Senate

Minutes:  The minutes from the January 9, 2019 meeting reviewed and approved with one amendment to note that Christy Morrison reported on Staff Development

Treasurer’s Report: According to Gainesville Scholarship Budget sheet, Helpful Harvest profit was $4278. Council needs to transfer funds to UNG Food Pantry. Academic YTD scholarship expenditures not yet added up.
Questions (R. Dowell): Are we ever going to spend the scholarship remainder or should we transfer the balance in the GVL campus scholarship budget to food pantry?
Can we encourage more people to apply for scholarship money? (C. Morrison) What are the chances of Helpful Harvest not happening in 2019? Most of the current GVL Staff Council is rolling off so the chances are good. No Helpful Harvest means no additional funds coming in to scholarship budget.

Comment (R. Dowell): With Lanier Tech, Food Pantry may move.
Comment (C. Lovell): We should try to spend down the budget
Comment (R. Dowell): Will post on Facebook to increase applications for book scholarships. Recommends myUNG slide to recruit help for Helpful Harvest.

Committee Reports

Nominations/Elections:  No report, Comment (R. Dowell): If Dr. Mendoza can implement semester meetings with President, maybe more people would join Staff Council

Public Relations: Presented by Ronda Dowell. Reminder to Staff Council to like the Staff Council page on Facebook. Posted reminder to nominate for staff member of the year/quarter.

Working on decision on prize for the Staff Council social media campaign, set price amount between $30-50

Recommendation (D. Krewson): UNG throws from bookstore
R. Dowell will send emails for feedback on prizes by enf of month.

Recommendation (D. Krewson): talk to Edie Rogers about social media, see if Staff Council can provide content to main UNG social media sites.

Talked to Adan regarding making a flyer/myUNG scroll for Staff Council.

Staff Awards: Ronda working with Amanda to post awards. Comment (C. Morrison): Nominating is a pain.

Discussion on nomination form for staff awards: Form is too long, perhaps change to multiple choice form and combine the three comment fields into one field so nominators can include details they know about the nominee and avoid leaving fields blank.

How do employees in facilities nominate if they don’t have computers? Can Staff Council provide a box for paper ballots?

Comment (R. Dowell): Last awardees were from Facilities so it might not be much of a problem. D. Krewson offers to call Maureen to determine if facilities employees need accommodations to nominate.

Welcome Committee: No report, but there is a welcome event for Jennifer Herrig, Friday, Feb. 15 at 11:00 a.m.

Staff Development: Presented by Christy Morrison, approximately $1900 left in development funds, spending down nicely.

OLD BUSINESS

Publicity to recruit new members:  R. Dowell addressed this in PR report.

Staff Appreciation Breakfast, May 8:  Date is set. Still building budget. Budget note from D. Krewson- SC can spend from either budget string for reimbursements.

Number of people attending- plan for 150 based on last year.

Menu options- last year we had coffee and hot breakfast items (eggs, grits, fruit)

Table other discussion on Staff appreciation day.

 

NEW BUSINESS

Relay for Life Bake Sale tomorrow: C. Morrison bringing brownies. Baked goods need to be individually wrapped.

Announcements

  1. Morrison- has flyers for several events from the Career Center for Spring:

Diversity Career Mixer
Friday, March 11, 2019 from 12:00 to 1:30 p.m.,
Nesbitt 3110AB

 

Fashion Show
Wednesday, March 6, 2019, from 12:00 to 1:00 p.m.
Student Center Commons

Spring Job Fair
Tuesday, March 26, 2019 from 10:30 a.m. to 1:30 pm.
Robinson Ballroom

 

Fun & Games De-Stress Fest
Thursday, April 25, 2019 from 11:00 a.m. to 1:00 p.m.
Robinson Ballroom

Quarterly Staff Cou9ncil meeting will be streamed from Cumming campus, March 11, 2019 at 2:00 p.m. Gainesville site is Administration Building, 112.

 

Gainesville Staff Council meeting will be held directly after Quarterly meeting.

 

Adjourned: 4:46 p.m.

 

January 2019

UNIVERSITY OF NORTH GEORGIA

GAINESVILLE CAMPUS STAFF COUNCIL

WEDNESDAY, JANUARY 9, 2019

MINUTES

Welcome/Call to Order: 3:41 PM

Members Present: Debbie Krewson, Christy Morrison, Rosamarie Genuso, Ronda Dowell
Members absent: Jorge Hernandez Cervantes, Candace Lovell, Cayse Wilson, Kathleen Pendleton

Minutes: The minutes from the November 14, 2018, meeting were reviewed and approved as amended, with Rosamarie Genuso being added as present

Treasurer’s Report: The treasurer’s report was reviewed. The Helpful Harvest money issue was reported as being resolved. Once everything is finalized, we would like to announce the amount that was raised to participants and staff.

COMMITTEE REPORTS

  • Nominations/Elections: Cayse was not in attendance, so no new updates
  • Public Relations: Ronda discussed PR’s plans to do a social media campaign this spring, encouraging staff to “like” the Facebook page to help keep people connected; PR would also like to help put together a message to send out on email and Facebook about needing new members
  • Staff Awards: Sabrina stepped down, so this committee needs a new chairs; there were no other updates
  • Staff Development: to date, $2,890.52 remaining in staff development funds
  • Welcome: No updates
  • Book Scholarships: No updates

NEW BUSINESS

  • Ways to recruit new members: see Public Relations notes in Committee Reports
  • New chair for Staff Awards: see Staff Awards notes in Committee Reports
  • Staff Appreciation Breakfast: Christy and Rosamarie will join to organize; Christy will bring recommendations for the next GVL staff council meeting to include date suggestions, menu, # of people

OLD BUSINESS

  • Mission statement: waiting to hear the final word on what has been approved
  • Suggestions for guest speakers: Greg Williams & Jeanie Nash to discuss emergency preparedness

 

ADJOURNMENT: 4:46 PM

November 2018

Wednesday, November 14, 2018

Staff Council Meeting


Present: Debbie Krewson, Ronda Dowell, Kristie Kaiser, Christy Morrison, Jorge Cervantes, Cayse Wilson, Kathleen Pendleton

 


Welcome/Call to Order 3:35 pm


Committee Reports

Welcome Committee (Rosamarie) - Distributed new hire sheet. Names highlighted in green have been welcomed. Names in yellow will be welcomed by semester end. Seven new hires left to welcome. Will get report from Sherry every week. Distribute welcome cards for signature from SC members.

 

Staff Development (Christy) – Pending update of spreadsheet to determine monies distributed so far.

 

OLD BUSINESS

November Interview with Chancellor– Meeting with Chancellor Wrigley will be held on November 15, 2018. Representatives from Staff Council and Faculty Senate will attend, scheduled to last 45 minutes. The administrative review will be on agenda. Feedback from poll was that most people felt a lack in communication.

 

Amendment to UNG Statutes– Distributed UNG Statutes document with recommended changes in red. Full Staff Council will meet to review changes and present feedback to President’s Chief of Staff. Try to get Faculty Senate involved with feedback. Staff and faculty will vote

 

Nominations- No new nominations

 

Helpful Harvest – Volunteer list and to-do list in Helpful Harvest Team Site. Need more positions filled. Added following volunteers to list:
Debbie Krewson, Speaker, Phil Patterson, Rosamarie Gennuso, Jorge, Ronda.
Jorge will look for flowerpot covers for mums.
List of items to bring is updated to include change, Signs, Auction sheets, Event Schedule, Scissors, tape, etc.
Discussion on how to handle duplicate items – Christy is making labels for auction items with corresponding numbers to Auction sheets

All items are in except Scaleabrations. Kristie can print something up for certificate.

Discussion on event schedule, which will be posted on Team Site when final.
Discussion on how to price auction items – 25% of value or $10 minimum (rounded to nearest five)

Discussion on Bid increments -- $1 for items less than $20, $5 for items between $20 and $100, $10 for items over $100.
Discussion on when and how to close auction – Cayse collect bid sheets, select winners
Discussion on Door prizes
Discussion on who gets change – Christy
Discussion on how live auction items are priced – auctioneer will decide if bids aren’t received



Adjournment 5:00 p.m

 

 

 

Oconee Meetings

March 2019

Oconee Staff Council

March 19, 2019

1 pm, Testing Center Conference Room 119

 

Attendees:  Adan Diaz, Sarah Gilbert, Kristin Stalvey, Angie Venator

 

Activity:

  • Staff Appreciation Event
  • With the funds we have left over in our Oconee account we would like to hold a Staff Appreciation event. We have $540 left. Use it or lose it!
  • We discussed having an event and providing lunch to our fellow staff members. The date will either be May 8 or 9th from 12-1:30 pm. Both date have been approved by Dr. Moore. In the Quad with games, food and music. Possible raffle.
  • We have 76 Full-Time and Part-Time staff on Oconee Campus.
  • Options:
    • Cookout
      • Menu & items needed if we have a Cookout - hamburgers, hotdogs, chips, slaw or potato salad, baked beans, cookies, mustard, ketchup, tea, lemonade, water, plates, utensils, cups and napkins.
      • Borrow grill from Plant Ops and get someone to cook.
    • Food Truck come in and cater event
      • The Varsity – Adan checking on information
      • Chick-fil-A – Sarah checking on information
      • Waffle House – Angie checked, may not be feasible; In addition to the per person cost, they also charge $90 to rent and $50 per hour.
      • Freddy’s Custard Bar – Sarah checking on information. +
      • Only problem with this is we need permission from Owen & Exley to have them come. Owen & Exley is our catering services on campus. Since they shut the Café down during the summer we are hoping we can do this. Dr. Moore has emailed David Owen asking permission to be able to do this.
  • Everyone will gather the information they need and get back with each other!

February 2019

Oconee Staff Council

February 7, 2019

10 am, Room 108

 

Attendees:  Adan Diaz, Sarah Gilbert, Beth Brock, Kristin Stalvey, Angie Venator via speaker phone

 

Activity:

  • Valentine’s Day Breakfast
    • Decorations:
      • Sarah will go purchase 5 plastic tables cloths in either red, pink or white. (Adan found a pink and red ones in box so we will use those and buy 3 remaining)
      • Angie will look for conversation hearts or hearts to scatter on tables.
      • Kristin will purchase flowers from Trader Joes
      • Beth will bring mason jars to put the flowers in.
    • Supplies:
      • Food
        • Sarah will purchase eggs (around 54), bacon (5lbs), sausage links and butter from Sam’s Club. She and Kristin will go on Wednesday before to purchase them and bring them back to the fridge in Plants Ops. Red food coloring. Possible chocolate chips.
        • Adan will purchase 2 things of syrup (one regular and one sugar free), 2 things of juice, 3 boxes of pancake mix from Kroger; Coffee if needed; sugar and creamer; Adan will remind Steve Smith about the blueberries.
        • Angie will bring bags of coffee from her house; Let us know how many bags you have and if we need to get more. She will also bring filters.
        • Kristin – red food coloring
      • Cookware and serving items
        • Beth will bring 2 galvanized containers; 2 crockpots and a griddle. Mixing bowl and spoon. Possible chocolate chips.
        • Sarah will bring a crockpot and tongs for bacon and sausage.
        • Angie will bring a griddle and coffeepot; Plates, napkins, knives and forks – around 50; Crockpot liners
        • Kristin will look to see if she has a griddle (if not let us know); Squeeze bottles to make heart-shaped pancakes.
        • Adan ask plant ops if we can use their coffee pot. Bring a mixing bowl and spoon.
        • Everyone – bring a spatula for pancake making and everyone look for a funnel to pour the pancake mix into the bottles.
        • Will use leftover foam cups from chili cook-off for drinks; Sarah has a container we can put water in the day of.
      • Setup:
        • Room 522, February 14th from 8-10 am
          • Set up for room – 5 rectangular tables: 1 for pancakes, 1 for drinks, 1 for proteins and 1 for check-in/pay (1 for bake sale). 5 round tables for people to eat at. Ask Plant ops for extension cords.
          • Charge $5 a person
        • Bring crockpots on Wednesday and take back to Adan.
        • We will set-up the room on Wednesday afternoon.
        • Be here on Thursday, Feb 14th at 7 am. Sarah and Kristin will be in 522 finishing the set up and décor and starting the pancake mix. Angie, Adan and Beth will be in Plants Ops working on eggs, bacon and sausage. Make sure griddles are in 522 first thing in the morning.
        • Pancakes will begin cooking at 7:45 am.
        • Adan will have a Valentines playlist playing.
        • On Monday, February 11th we will print out the invite and put in mailboxes. Sarah will ask Dr. Moore if we can send out an email.
        • Nighthawk Nation (UNG’s Relay for Life team) will also be set- up in room selling baked goods for their team.

January 2019

Activity:

  • Money to Dahlonega
    • Sarah sent cash from the Chili Cook-off and Bake Sale to Kate Turner through Greg Williams on 1/9/2019- total of $304.17
  • Who wants to be the Secretary?
    • Sarah Gilbert volunteered to be Secretary.
  • Event for February
    • Valentine’s Day breakfast
      • Breakfast items: eggs, bacon, sausage, pancakes (heart-shaped), juice, coffee and water. Butter & syrup
        • Sams Club – eggs, bacon and sausage
        • Kroger/Walmart – pancake mix, juice, butter, syrup, coffee
        • Coffee – try to find 2 coffee pots to make it in.
      • Sarah check on availability of Room 522, first date wanted February 14th, if not February 12th. 8-10 am
      • Have people serve out the breakfast instead of buffet.
      • Will need 2 or 3 griddles and 2 or 3 crockpots. Will cook the pancakes on the griddle and cook the eggs, bacon and sausage back in plants ops but keep in crockpots to keep warm.
      • Need serving utensils.
      • Adan – ask Steve Smith if we would be willing to donate some blueberries.
      • Supplies needed: plates, napkins, knives and forks. Around 50. If need to purchase go to Dollar Store or Walmart.
        • Check supply box in Building 700.
      • Charge $5 a person, can sell tickets in advance or at door.
      • Décor – tablecloths and some valentines items.
      • Sarah will make the invite.
      • Set up for room – 4 rectangular tables: 1 for pancakes, 1 for drinks, 1 for proteins and 1 for check-in/pay. 5 round tables for people to eat at.

 

Next meeting will be on Thursday, February 7th at 10:30 am in Room 108.

August 2017

UNG Staff Council Meeting Summary, August 11, 2017, 10:00 a.m., Room 581

  • Meeting called by: Kasi Ives
  • Type of meeting: Campus Staff Council Meeting
  • Notetaker: Kate Jordan
  • Attendees: Kasi Ives, Emily Mcilvain, Adan Diaz, Kayla Heider, Kate Jordan 

Committee Discussion

  • Discussion: Discussed the website to show the various committees staff council members can join.  The importance of each committee as well as the requirements of each one. 
  • Conclusions: Each member chose their committees- Public Relations: Emily M & Kate J; Welcome Committee: Kayla H., Adan D.; Staff Awards: Kayla H., Kasi I.; Elections/Nominations: Emily M.; Staff Development: Kasi I., Adan D.; Scholarship: Kate J., Adan D.; Kasi I., Kayla H., and Emily M. The website is where members can upload photos of events, meeting minutes, and where nominations forms are located.  

Staff Council Scholarship

  • Discussion: Discussed who is eligible for the scholarship, where the funds are located, how to expand the scholarship to all USG schools, and when to award the scholarship. Members also discussed how to advertise the scholarship to increase applicants
  • Conclusions: Kasi will email Stephanie Hulsey for clarification regarding the criteria for the scholarship. Decided on a deadline for applicants: the fall semester is October 1st and the deadline for spring semester is March 1st both at the close of business day.  October’s deadline is to only include UNG applications with the hope that March’s deadline can include USG. Emily M’s student worker will make a flyer to advertise around the campus.
  • Action Items: October 6th- Application Review for the fall semester
    • Person Responsible: Emily M. - book room

Fall Events

  • Discussion: Members discussed what events do we want to host for fall as well as the deadline to request our budget. Kayla proposed listing committees and members so UNG faculty and staff can contact the appropriate member if necessary.  Kasi also noted, members will be reimbursed for products purchased for events. Emily M. assigned times and delegated food or coffee to members.
    Kasi, Kate, & Emily will work 8-9, Adan & Kayla will work 9-10.  
  • Action Items: 
    • 2 boxes of coffee, Make Flyer
      • Person Responsible: Kate J. 
    • Donuts and muffins from Sam's Club
      • Person Responsible: Kayla H. 

Resource Persons: Stephanie Hulsey to be contacted for further information and clarification.

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