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Meeting Minutes

Quarterly Meetings

December 2016

UNG Staff Council Quarterly
December 2016
Meeting: 1:30-3:00PM
Hosted at UNG Oconee

Present from Dahlonega: Stephanie Hulsey, Elizabeth King, Ethan Penland, Haley McDaniel, John Cheatham, Julie Wyatt, Katherine Brown, Kyle Webb, Nick Kastner, (Ron Graves)

Present from Oconee: Kasi Mize, Kayla Heider

Present from Gainesville: Tuwanda Wilson, Carrie Wills, Brandi Daniell, Joslyn Hilliard, Kay Barfield, Larry Jones, Phil Patterson, Debbie Krewson, Robin Bright, Marianne Leidy

Present from Cumming: Lyne Hitt, Allyson Holmes, Lisa Bendin

Present from Blue Ridge: Lori Bramlett

  • Marianne Leidy called the meeting to order at 3PM and introduced guest speaker Ron Graves.
  • Ron presented information about professional development opportunities at UNG:
    • In-person training classes
    • Skillport (formerly known as Skillsoft)
    • More courses to be added to Skillport in January
    • Skillport courses will rotate every quarter
  • Approval of minutes from September meeting
    • Stephanie Hulsey was absent from the Sept. meeting. Minutes accepted with this change.
  • Update on the treasurer’s report presented by Robin Bright
  • Discussion of FLSA changes
    • Federal judge blocked changes: How will UNG employees be affected?
      • Still undetermined whether employees will switch back
  • Discussion of new class times
    • More MWF classes, fewer MW classes
    • How to handle earlier hours and overtime
    • Schedule changes will affect organization
  • Committee reports:
    • Staff Development: Elizabeth King
      • Committee has received 77 applications
    • PR: Haley McDaniel
      • Facebook page for Staff Council is in progress
      • Ethan Penland: Meeting to put together Facebook page after break
      • Ask University Relations to take pictures for website at meetings
      • Photos for Staff Member of the Quarter/Month
    • Staff Awards: Kay Barfield
      • New email address to send nominations
      • Streamlined application process
    • Marianne Leidy: permission for Vice Chairs on each campus to email their members
    • Welcome committee: Joslyn Hilliard
      • October/November welcome gifts sent out 
      • One contact person per campus to receive and distribute gifts
      • Joslyn will ask for list of new hires and will distribute to campus contacts
    • Elections: John Cheatham
      • Stephanie Hulsey is the new Senior Vice Chair and will assume Chairperson duties at the start of next fiscal year
  • Campus news:
    • Dahlonega: Stephanie Hulsey
      • White Christmas event coming up
      • Admission price is four cans of food or unwrapped toy
      • Food pantry donations
    • Gainesville: Tuwanda Wilson
      • Successful Helpful Harvest event
      • Donations to food bank
      • Holiday luncheon coming up
    • Oconee: Kasi Mize
      • Extending scholarships to UNG employees and dependents who attend USG schools
      • Gainesville restricts to UNG students
      • Dahlonega to revise scholarship form

Meeting adjourned by Marianne Leidy at 3:05PM

Submitted by Kasi Mize, Oconee Staff Council Secretary

September 2016

UNG Staff Council Quarterly
September 2016
Meeting: 1:45pm

Present from Dahlonega: Benny Wyrick, Elizabeth King, John Cheatham, Julie Wyatt, Kyle Webb, Nick Kastner, Stephanie Hulsey

Present from Oconee: Emily McIlvain

Present from Gainesville: Tuwanda Wilson, Brandi Danieli, Debbie Krewson, Greg Williams, Kay Barfield, Larry Jones, Phil Patterson, Robin Bright, Marianne Leidy

Present from Cumming: Lyne Hitt, Allyson Holmes, Angela Lewis

Present from Blue Ridge: Lori Bramlett

  • Marianne welcomed UNG Ombudsman Dr. Tom Walter, who gave a PowerPoint presentation on “Civility in the Workplace.”
  • Treasurer Robin Bright reported that four people had applied for staff development funds, adding that there is $23415 in the Staff Development budget and $3342 in the Foundation Fund budget. She asked for budget requests from each campus.
  • Marianne stated that the USG Staff Council State Conference will be held October 6-7 at Kennesaw State in Marietta. Those planning to attend still have time to register, adding that registration fees will come from the staff development funds. Marianne will discuss transportation plans with Benny Wyrick.
  • The upcoming Benefits/Health Fair Schedule was presented, and Marianne mentioned that each vice chair will be responsible for recruiting members to sit at the Staff council table at the event.
  • Marianne reported that Alyson Paul has requested funds for StrengthsFinder assessment codes ($10 each) to be able to hold more workshops for faculty and staff. Elizabeth King will find out more about it and discuss use of staff development funds.
  • Committee reports:
    • Staff Development: 
      • Elizabeth stated that nine members had requested funds, of which four have been approved and five are pending. It was suggested that we need better communication with the staff to let them know what is available for leadership education, investing in programming, etc.
    • PR:
      • Lyne Hitt reported that they had not formally met, but that she had been in touch with Haley.
    • Staff Awards:
      • Marianne reported that Maureen Martin had resigned, so a new chair is needed, as well as a representative from Cumming. Angela agreed to be on the committee.
    • Welcome committee:
      • Tuwanda reported that the group is organized and July recipients had been awarded.
    • Elections:
      • Marianne stated that we need to vote on a senior vice chair. John agreed to send an email with voting information.
  • Campus news:
    • Blue Ridge:
      • Lori stated that fall enrollment is 112 students, up from 17 last year. An academic coach has been added to the staff there.
    • Dahlonega: 
      • Benny stated that the next meeting will be held October 20, 2016. He mentioned that several of their events traditionally held in the fall (Bake Sale, Ice Cream Social, etc.) have been moved to the spring, and vice versa. The Chili Cook-off will be held in the fall. He reported that all campuses are invited to the White Christmas event. Benny encouraged everyone to have pictures added to our website.
    • Gainesville:
      • Marianne reported that Gainesville needs a secretary. Robin reported that the Helpful Harvest auction and luncheon will be held November 18, adding that the cost will be $15. She also asked for donations for the silent auction and said donors so far had been very generous.
    • Oconee:
      • Emily reported that the Chili Cook-off will cost $5.00 and will be held October 28. The Bake Sale will be held in November, and in January there will be a Hot Chocolate Bar. February will feature a Valentine’s Day celebration. Dates for the next meeting were discussed, and Emily will work with Lakeisha to decide.

In other business, Marianne discussed the status of the shirt orders.

Minutes from the August meeting were approved as presented.

Respectfully submitted,

Debbie Krewson

June 2016

UNG Staff Council Quarterly Meeting
Tuesday, June 7, 2016
Dahlonega Campus, Library Technology Center, Room 163

Meeting began at 10:42AM by welcoming everyone to the Dahlonega campus.

Approve Minutes from March Quarterly Meeting:  Minutes were approved and Marianne will correct Haley’s last name in the meeting notes. 

Treasurer’s Report:  Remaining amounts in Staff Development and Foundation accounts were presented along with individual campus scholarship amounts.

Committee Reports:
Staff Development- Robin Bright: Requested that the deadline to request Staff Development funds next year be changed to May 31st.  This will assist the Business Office with year-end close out.   Marianne is also placing an order for newly elected staff council members. This will help split the cost between fiscal years.

Staff Awards-Cayse Wilson: Cayse announced she will be rolling off.  She has sent previous months award winner certificates to President’s office for signature.  She has also already taken care of ordering the yearly winner gift cards for next year.

Welcome-Tuwanda Wilson:  Pocket notebooks have been ordered for around $2.50 each.  Since the committee is so far behind, they will begin with new staff hired on January 1, 2016 to present.  Lacee volunteered to assist Tuwanda with presenting these gifts on the Dahlonega campus when they are received in the next couple of weeks. 

PR-Lacee Sheffield-McConnell:  Marianne thanked Lacee for all her work on the website.  Next year Marianne would like to form a committee with at least three members from different campuses.  Marianne would like to add more information concerning scholarships, upcoming fundraisers, etc.  Haley suggested moving older minutes to an archived tab on the webpage.  This will be something the newly elected Staff Council will work on in July.

Elections/Nominations- Marianne Leidy:  Gainesville elections have already closed and the following are the new members for 2016-2018:  Maureen Martin, Brandi Daniell, Rebecca Spearman, Kristie Kiser and Kay Barfield.  Alternates are Greg Williams, Donna Foster and Debbie Krewson.  Other campuses polls are still open at this time.  Election results will be posted to the UNG notice board. 

Campus News:
OCN-Raised over $1100 through hosting various events for staff scholarships which will start being awarded in the fall of 2016 and sent representatives to the USG Staff Council Conference in Columbus, Georgia.  Election results are new member Kasi Mize and alternates Kayla Heider and Jonathan Barefield.

CMG-Awarded Staff Member of the Quarter to Lisa Benton.  They want to start a Staff Scholarship Fund this upcoming year and are thinking about a Bake Sale, Icy’s and/or Krispy Kreme Donut sale.  Cumming Council also hosted the Quarterly meeting in March.

GVL-Strickland is getting remodeling and is adding 12 to 18 new offices. 

Blue Ridge- May 5th the campus hosted an Alumni event and about 60 people were in attendance.  There will be a preview night hosted for students on July 12th.  They currently have 165 applications with a goal of 80 students accepted for fall. 

DAH- Staff Member of the Month event was held on June 2nd.  A Grits bar was provided and well received.  A Staff Appreciation Day has been scheduled for June 22nd. There will be a Grab and Go Breakfast available in the morning and an Ice Cream Social later in the day. 

Attendance:  Lyne Hitt, Alyson Holmes, Lacee Sheffield-McConnell, Jackie Barnaby, Michelle Brock, Stephanie Hulsey, Elizabeth King, Haley McDaniel, Marianne Leidy, Robin Bright, Cayse Wilson, Tuwanda Wilson, Allie Bradley, Joslyn Hilliard, Larry Jones, Mike McCaffrey, Phil Patterson, Christy Morrison, Lakeshia Freemen, Emily McIlvan and Lori Bramlett

Visitors:  Maureen Martin, Debbie Krewson, Kayla Heider and Kasi Mize

March 2016

UNG Staff Council Quarterly Meeting
Thursday March 17, 2016
Cumming Campus

Treasurer’s Report: Remaining amounts in Staff Development and Foundation accounts were presented along with individual campus scholarship amounts.

Presentation: Emergency Preparedness Coordinator Greg Willams gave a presentation on how to handle various types of emergencies. He also distributed Emergency Preparedness manuals to anyone who did not have one already and discussed current and upcoming initiatives. Additional copies of the manual are available upon request from Greg Williams.

Bylaws change: A vote was held to amend the bylaws to include the Blue Ridge Campus and about adding new members based on campus levels. Motion was made by Casey Wilson to vote and seconded by (?). Vote was a quorum; motion carried.

Welcome Committee: Presented a dilemma they were facing. No welcome gifts had been given out since May 2015, meaning there were roughly 150 new employees that had not received their welcome gift of a card and $5 on their campus cash. The possible solutions were to either give a card only, find a small gift costing less than $5 per person, or to do nothing at all. Since the cards cost only $0.41 each w/envelope, it was suggested that the cards were still doable. An idea was put forth that since print Services prints the cards, could they also do a small pad of paper to use as a gift for each person, and if so, how much? The second question posed was whether to catch up or to start with those hired in January (38 employees)? The decision was made to start in January.

Staff Development: Almost all the money is either spent or promised. Available balance is $1709.22.

Staff Awards: Proposed to change the gift of a plaque and Rocking Chair to a $100 Visa gift card (this can be done through Foundation money so it does not have to run through payroll and get taxed). It was agreed that instead of a rocking chair the card would be issued.

PR: Nothing to report.

Elections and Nominations: A poll will be issued for each campus to fill open spots on Staff Council when the election time rolls around. John Cheatham will assist with the poll.
Diversity Council: Working on their proposal the chair will give President Jacobs to implement a diversity component to the F/S evaluations. They are asking for more clarification on what, exactly, that component will look like and how it will be measured. This is anticipated for the 2018 evaluations.

Other Information from various meetings attended:

  • During executive council, Enrollment projections for 2025 were given:
    • CMG-up 100%
    • DAH-up 13%
    • GVL-up 40% (including Lanier Tech property)
    • OCN-up 4% (plus possible expansions)
    • BLR-up 730%
  • Report from the Facilities Master Plan Presentation included the new Convocation Center in Dahlonega, various new additions in Gainesville, a library for Oconee, and the second building for Cumming.
  • Equity raises seem to be completed at this time, but a 3% Merit Raise is projected this year for F/S.
  • State Staff Council is working on their TAP pricing, which was discussed at the BOR. The question about using the new Education Leave hours to volunteer was presented, but everyone seemed reluctant to take that question on. (Any Education leave does need prior approval.)
  • The president of the Faculty Senate has suggested a separate employee handbook for Staff.
  • Hoping to have President Jacobs attend/present at the next Quarterly meeting (to be held on DAH in June).
  • On the comp time issue, may need to meet with HR; working on making it available to everyone. Also working on making self-evaluations part of the yearly evaluations.
  • On Gainesville, used to be able to exercise so many hours per week and it was considered part of the work day. Is that still available?

Campus News:

  • DAH-Quiet, planning a Bake Sale right before finals; will have tables at the places students seem to congregate most during that time.
  • OCN-Planning Ice cream social and opening ti up to students as their last fundraiser; wanted input about pricing. Suggested pricing was $3 for F/S and $2 for Students. Possible date of April 13th.
  • CMG-Room 203 is being demo’d starting March 18th and turned into a Geology/Geography lab. Still tossing around a fundraiser to start a scholarship fund; looking to hold it the week before Finals (Possibly using Krispy Kreme).
  • GVL-disintegrated pipe in the PE building causing some issues; Habersham Middle school is there today; looking to hold another fund raiser (depending on a cookie truck)

Attendance: Lyne Hitt, Alyson Holmes, Lisa Bendin, Angela Lewis, Lacee Sheffield-McConnell, Jackie Barnaby, Michelle Brock, John Cheatham, Elizabeth King, Haley McDaniel, Marianne Leidy, Robin Bright, Cayse Wilson, Tuwanda Wilson, Jessica Bohannon, Allie Bradley, Regina Bryant, Mike McCaffrey, Phil Patterson, Lori Bramlett, Christy Morrison, Janice Balte, Emily McIlvan, Suzanne Nelms

Cumming Meetings

October 2017

In Attendance: Amanda Smith, Beth Collins

  1. Donation box for food drive will be in lobby tonight
    • Drive starts tomorrow, Wednesday, October 25
  2. All toys are needed and accepted for toy drive after Thanksgiving; including gift cards
  3. No other new business

September 2017

In Attendance: Amanda Smith, Beth Collins, Alicia Smith

  • Fall Quarterly meeting in Dahlonega: October 4th
  • Fall Semester Events
    • Canned food drive to benefit The Place
      • Most likely in early November
    • Toy drive to benefit The Place
      • Most likely after Thanksgiving/early December before finals
      • Amanda to contact The Place for date information, drop off details
    • Cookie/holiday  baked goods swap
      • Last day of “Secret Nighthawk”; December 4th through 8th
      • Hope that this will build momentum for participation in Valentine’s bake sale in the spring
    • No door decorating this year
  • Spring Semester Events
    • Host spring quarterly meeting
      • Will be the week of spring break
      • Review Aramark menu for food choices and prices
    • Cumming staff appreciation lunch in April
      • Picnic style?
    • Bake sale in February
      •  Partner with SGA
      • Split proceeds with local community organization and SGA
        • More buy-in and participation
    • Community event
      • Amanda will check with local groups for needs/times

April 2017

Cumming Staff Council
April 24, 2017, 3:00 p.m., Skype Meeting
Meeting called by Lyne Hitt 
Type of meeting: monthly meeting
Facilitator: LH
Note taker: LH
Timekeeper: n/a
Attendees: Lyne Hitt; Allyson Holmes 

Scholarship Fund Raiser: Bake Sale

Discussion:

  • Bake sale was canceled for this semester. Faculty said they could not support it the week before final exams because their schedules were already so full. They said they would be able to buy products but not help us bake – which due to campus personnel changes – would basically leave all the baking to Allyson and Lyne. Neither felt that was feasible.

Conclusions:

  • Will pass idea on to the incoming vice-chair, Angela Tate

Action Items:

  1. Pass the idea on to incoming vice-chair
    Person responsible: LH

Food Drive

Forsyth County

Discussion: 

  • Elected not to move forward with the food drive at this time. Meals by Grace were more interested in us preparing meals and serving them rather than collecting

Conclusions: 

  • Event canceled. Will pass on to incoming officers. Would love to see more events that supported our military troops in the future. Will pass the idea on to incoming vice-chair.

Action Items:

  1. Pass the idea on to incoming vice-chair
    Person responsible: LH

Quarterly Meeting

Discussion:

  • Everyone seemed pleased with the menu choices for the March quarterly meeting hosted here.

February 2017

Cumming Staff Council
February 22, 2017, 11:10 a.m., Skype Meeting
Meeting called by Lyne Hitt 
Type of meeting: monthly meeting
Facilitator: LH
Note taker: LH
Timekeeper: n/a
Attendees: Lyne Hitt; Allyson Holmes 

Scholarship Fund Raiser: Bake Sale

Discussion:

  • No changes – will follow up the first week of April – see highlighted text below
  • Spring Bake Sale is our best option. Would like to do it the week before final exams. May have difficulty getting faculty to participate other than to purchase items.
  • Who would we ask to bake? Staff? Can ask faculty – even if they don’t all participate. Every little bit will help.
  • What items to ask for? Things that appeal to students – brownies, cupcakes, cookies.

Conclusions:

  • Will contact staff and faculty via email the first week of April to ask them to participate. Will hold in lobby and include easily grabbed items. Will talk about pricing as time gets closer.

Action Items:

  1. Reserve lobby- Tuesday/Wednesday before final exam week
    Person responsible: LH
  2. Contact faculty/staff to ask for participation in baking
    Person responsible LH
    Deadline: 4/3/17

Food Drive

Forsyth County

Discussion: 

  • AH to follow up with Meals by Grace to determine what their preferred items are for Easter meals.

Action Items:

  1. Contact Meals Grace to determine items preferred
    Person responsible: AH
    Deadline: 2/22/17

Quarterly Meeting

Discussion:

  • Anything we need to do to prepare for the quarterly meeting? Date is 3/15/17, hosting lunch in Rm. 125 and business meeting in 208. Received a message from Marianne on Tuesday, 2/21, asking if I had secured a speaker. Sabrina Wall wants to come present. I had not secured a speaker, so Sabrina will be our speaker.

Conclusions:

  • Menu options settled - Marianne made final decision. Will have Northern Italian Buffet. 

 

January 2017

Cumming Staff Council
January 18, 2017, 11:30 a.m., Link Meeting
Meeting called by Lyne Hitt 
Type of meeting: monthly meeting
Facilitator: LH
Note taker: LH
Timekeeper: n/a
Attendees: Lyne Hitt; Allyson Holmes 

Scholarship Fund Raiser: Bake Sale

Discussion:

  • Bake Sale is our best option. Would like to do it the week before final exams. May have difficulty getting faculty to participate other than to purchase items.
  • Who would we ask to bake? Staff? Can ask faculty – even if they don’t all participate. Every little bit will help.
  • What items to ask for? Things that appeal to students – brownies, cupcakes, cookies.

Conclusions:

  • Will contact staff and faculty via email the first week of April to ask them to participate. Will hold in lobby and include easily grabbed items. Will talk about pricing as time gets closer.

Action Items:

  1. Reserve lobby- Tuesday/Wednesday before final exam week
    Person responsible: LH
  2. Contact faculty/staff to ask for participation in baking
    Person responsible LH
    Deadline: 4/3/17

Food Drive

Forsyth County

Discussion: 

  • Benefit Meals by Grace this time – also Forsyth County, but they use a different approach. They work through local schools to determine who needs assistance and provide it through actually cooking meals and taking them to the families.

Conclusions:

  • Will center this food drive around Easter (April 16). Need to contact them to find out exactly what items they are most in need of.

Action Items:

  1. Contact Meals Grace to determine items preferred
    Person responsible: AH
    Deadline: 2/22/17

Quarterly Meeting

Discussion:

  • Anything we need to do to prepare for the quarterly meeting? Date is 3/15/17, hosting lunch in Rm. 125 and business meeting in 208. 

Conclusions:

  • Need to look at menu options for that event

Action Items:

  1. Review menu options with Aramark and submit to Marianne for inclusion in next Executive Committee Meeting
    Person Responsible: LH
    Deadline: 2/15/17

November 2016

CUMMING STAFF COUNCIL
Meeting minutes 11/04/16

  1. Discussed placing of bin for food drive for The Place of Forsyth
    a. LH will send out campus-wide email regarding drive;
    b. LH will design slide for digital signage & poster size sign for bin;
  2. Discussed toy drive for Holiday House (via The Place of Forsyth)
    a. Will run 11/15 through 12/6
    b. LH will send out campus-wide email;
    c. LH will design slide for digital signage & poster size for bin;
  3. Discussed bake sale for spring semester finals week:
    a. Potential for participation is better in the spring;
    b. Alternative to bake sale would be Italian Ice; i. Checking on cost of Italian Ice
  4. Booked January 20 as F/S Appreciation event
    a. Time of event 11a-1p
    b. Have sent budget request for Aramark funds to cover this event to Marianne and Robin on 9/27/16 (14.99x25=374.75)
  5. Discussed the quarterly Staff Council meeting – here in March – LH sent email to Marianne and Robin on 10/20 to encumber funds ($399.80)

Submitted by Allyson Holmes, secy

September 2016

CUMMING STAFF COUNCIL

Meeting minutes 09/26/16

  1. Called The Place of Forsyth about a food drive. They were very excited and eager to work with us. The food drive will take place 11/3-11/18
    • Current needs include:
      1. Boxed dinners
      2. Canned meats
      3. Canned vegetables (No greenbeans or corn, please)
      4. Condiments
      5. Dried beans
      6. Dried fruit
      7. Pasta
      8. Peanut Butter
      9. Shelf milk
      10. Snacks (boxed)
      11. Spices
      12. Sweet Peas
  2. Scholarship fundraiser – We will do a bake sale April 24-28th (week before finals). We decided to table the Krispy Kreme option for now.
  3. Sponsoring Toy Drive for The Place of Forsyth’s Holiday House from 11/14-12/6.
    • Items requested:
      1. new toys for all ages (0-18)
      2. good used bicycles and gaming systems
      3. stocking stuffer items
  4. Blood drive – January 17th
  5. January 20th – Possible Staff Appreciate event sponsored by the Cumming Staff Council from 11a – 1p.
  6. Have attempted to reach out to the Humane Society in Forsyth County to see if they have any needs that we can help with. No information has been forthcoming from them.

 Submitted by Allyson Holmes, secy

Dahlonega Meetings

November 2017

Meeting Minutes

Dahlonega Staff Council
November 9, 2017

I.      Call to order

Meeting was called to order at 3:08 P.M. by Benny Wyrick (Chief) on November 9, 2017 in the MLC Conference Room.

II.      Roll call

The following members and alternates were present: Benny Wyrick (Chief), Nick Kastner, Katherine Brown, Matthew Brown, Kyle Webb, Rosie Johnson, Derek Leonard, Ethan Penland, and Justin Turner (JET).

Stephanie Hulsey, Chair of UNG Staff Council and non-voting member, was all in attendance.

III.      Meeting Opening

IV.      Approval of minutes from last meeting

Chief stated that the minutes were provided via email and asked if there were any additions, subtractions or edits necessary. No changes were made. The minutes were approved with a recommendation of Kyle Webb and seconded by Matt Brown.

V.      Treasurer’s Report

Chief stated that a Treasurer’s Report will be provided as soon as it is available. The goal will be to have a report at the next meeting.

Stephanie Hulsey stated that no monies had spent until the past week so no update had been needed.

It was also mentioned that the Oconee campus raised $290 at their Chili Cookoff and Gainesville’s Helpful Harvest event was scheduled for the following week.

VI.      Old Business

Chief asked committees to report.

Nominations and elections committee report – NO updates from the committee, however Stephanie Hulsey congratulated Jet Turner for his efforts regarding Staff Awards.

Awards committee report – Faculty and Staff awards ceremony went really well. The staff member of the month award nominations for October ends tomorrow (November 10). Also, staff member of the quarter nominations are due by the end of November. Jet also stated that there was a campus grouping change for the awards. Moving forward, Oconee campus awards will be given quarterly, Blue Ridge & Cumming awards will be combined and given quarterly, and Dahlonega and Gainesville awards will be given individually monthly. Next year, we will give 4 staff member of the year awards based on these new groupings.

Staff development report – Matt stated that there had been 18 applications that are currently under review. Matt also asked a question regarding an application that was turned down. The application was turned down for a staff member in Dahlonega for a refund on a certification earned through Skillport but Matt wasn’t clear as to why.

Stephanie Hulsey stated that it was her understanding that certifications were to be paid for out of staff scholarship funds and not staff development and recommended that the employee re-apply for a scholarship. Staff scholarships had been adjusted last year but the current funding pool for scholarships is very small. Further discussion was had regarding this, as staff development applications do not create any distinction between paying for training or certifications. With that stated, it’s also possible that it wasn’t directly related to their current position and that’s why it was not covered. Stephanie stated that she would discuss with the committee chair next week.

Chief asked if the Council had received the current training options from Elizabeth King in HR via email. He encouraged everyone to attend if possible.

Ethan asked about payment for staff scholarship funds as he was personally waiting for his scholarship payment. Stephanie Hulsey stated she would inquire the status of payments.

Scholarship committee reports – Stephanie stated that the Dahlonega scholarship committee should be formed soon and prepare a call for applications. As of now, the account contains roughly $100 plus the earnings from Chili Cook-off.

Welcome committee report – The committee has yet to receive a list of names from HR. Alisha, committee chair was absent, but stated that she would reach out during our last meeting. Matt Brown said that he would contact Karen Banks in HR to see if he could get access to the list of new employees.

Public relations committee – Ethan stated that he would prepare a new tab or section for events on the site.

Kat provided an update from the week’s Chili Cook-off. The event raised $465 with 79 attendees, 12 cookers and 1 local restaurant (Yahoola Creek) participated. Sherry Boatfield provided feedback via email that will be attached to the final update of these minutes.

Ethan stated that the event should be moved to Hoag ABC room next year as we have outgrown the Great room. Jet also recommended that we utilize colored cups instead of numbered cups for judging next year. Cups also should be handed out at registration and not at each table.

Nick stated that a culture of participation needs to be built at UNG as we should have had greater participation but also there were a number of events on campus that day. Careful consideration should be made regarding timing next year.

Robin stated that a scorecard should be used next year to help with judging. Derek recommended that a raffle should be considered with the purchased tickets and that we should consider offering a discounted rate for students.

Discussion was also had regarding increasing the minimum limit of chili provided as many cookers ran out this year.

Matt inquired if notes were made each year to pass down to the next year’s council. Stephanie stated that there is an active list in Office 365.

Discussion then moved to White Christmas. Kat and Stephanie agreed to make flyers. Kat agreed to lead the decoration effort. The Council agreed to a theme of “Tacky Sweater Christmas” and discussed a tacky sweater competition. Ethan agreed to lead the effort to gather boxes and bags. Nick Kastner agreed to lead the effort to seek prizes. Derek Leonard agreed to handle music and MC the event. Chief Wyrick and Nick Kastner both discussed the importance of volunteerism for this event and encouraged all staff council members to participate.

Chief encouraged the groups to get together for lunch to plan the event.

Following these discussions, Chief encouraged feedback on parking. Jet stated that many are not concerned about the immediate impact of paying for parking but concerned about future costs as these costs are raised over time. Stephanie stated that there was a misunderstanding in Gainesville that the University would only add the stipend for the first year, however, that is not the case. It is a permanent raise that will not be taken away.

Kyle stated that hiring may be an issue if new hires find out they must pay for parking.

Chief then opened the floor for discussion regarding OneUSG. There will not be a mobile app for OneUSG, however the website will be mobile friendly. There is also discussion about linking the new site to the UNG mobile app, but it’s still not an app. Nick stated that most likely there was just a lack of clarity on what would be offered and those not in IT positions may have been unclear about the offering.

Chief stated that he had met with Ron Graves in HR about tracking overtime and comp time. Ron took notes in their discussion but that we hope that there is clarity in how that will happen in the near future. Also, Chief stated that the latest news is that exempt staff members will NOT have to have their time approved unless something changes, while non-exempt staff will or they will not be paid.

VII.      New Business

Nick Kastner lead a discussion about his attendance to the USG Staff Council Conference. UNG staff council is one of the most supported councils in comparison to other schools so we have much to be proud of. There was discussion regarding changes to TAP (the only programs that will not be covered are premium executive programs and programs in dental, medical, pharmacy and law).

Nick also stated that a new wellness program would be implemented as early as the spring semester, and a benefit of $100 would be provided. However, it was unclear as to whether the benefit was a monthly or annual benefit.

In addition, Nick and Stephanie met with Kate Maine to discuss staff morale and other issues. The University is hiring new staff members at a rate faster than enrollment growth, however, it was stated that we were “behind” in hiring to meet demand before the growth we’ve seen the past few years. Kate stated that she would take our concerns to Dr. Jacobs in a future meeting. The meeting was very positive.

After that discussion, new business was closed.

VIII.      Adjournment

Meeting was closed at roughly 4:41 P.M. The motion was made by Derek Leonard and seconded by Matt Brown.

Minutes submitted by:  Nick Kastner

October 2017

Dahlonega Staff Council

Meeting Minutes
October 12, 2017

I.      Call to order

Meeting was called to order at 2:03 P.M. by Benny Wyrick (Chief) on October 12, 2017 in the MLC Conference Room.

II.      Roll call

The following members and alternates were present: Benny Wyrick (Chief), Nick Kastner, Alisha DeLozier, Sherry Boatfield, Katherine Brown, Matthew Brown, Kyle Webb, Rosie Johnson, Steve McLeod, Derek Leonard, and Justin Turner (JET).

III.      Meeting Opening

IV.      Approval of minutes from last meeting

Chief stated that the minutes were provided via email and asked if there were any additions, subtractions or edits necessary. No changes were made. The minutes were approved with a recommendation of Jet Turner and seconded by Kat Brown.

V.      Treasurer’s Report

Chief notified the Council that budget needs should be submitted to Stephanie Hulsey (Chair). Discussion was tabled to old business.

VI.      Old Business

Chief asked committees to report.

Nominations and Elections committee had no update to provide.

Staff Awards committee briefly discussed Staff Member of the Year awards. Alisha asked if Jet had spoken to Anna Brown in University Relations regarding the award. Jet stated he was seeking volunteers from the committee. There were no applications or individuals accepted for staff member of the month in August or September. Alisha agreed to help and Jet stated that things would be rebooted in October.

Staff Development committee – Kat Brown stated that forms are available and that some applications are in process of review.

Welcome committee – Alisha stated that Stephanie had not received the most recent list of new hires from HR. Discussion followed and it was agreed that Alisha would contact Dovie regarding recent hires.

PR committee had no update to provide.

Following the committee discussion, Kat Brown led discussion regarding Chili Cookoff.

A list of duties was solidified and promotional flyer created for the event. Shifts for the event would begin starting at 10:30 am with cookers arriving at 11 am. A sign-up sheet for volunteers was passed around the table. Discussion was had regarding judge invitations and whether the University Relations photographer would be available. The judge invitation discussion was primarily regarding who should participate and it was agreed upon that the “3 heads of governance” should be invited to serve as judges: Dr. Tom Ormond for faculty; Kate Maine for staff; and Sky, the SGA president.

Further discussion was had on room layout for stations.

Kat Brown explained that there would be 5 awards given this year: Best Overall, Taster’s Choice, Best Traditional, Best Non-Traditional and Best of Show and that ribbons would be awarded in lieu of trophies. Discussion was had on those that would be participating and a brief discussion prizes. A request regarding volunteers was made and additional discussion was had regarding desserts at which time Alisha agreed to coordinate desserts.

Prize donations were to be sought after but needed to be gift certificates or other prizes from local businesses.

Kat stated that she would send out flyers after the meeting and that registration forms would be provided.

Discussion was had regarding a variety of other issues related to Chili Cookoff.

Discussion was had on what should be requested from Staff Council budget and it was agreed upon that we would request $1,825 - $1,500 for White Christmas and $325 for Chili Cookoff. It was believed that Staff Council had a significant budget remaining ($25,000).

[Further conversation was had following the meeting with Chair Stephanie Hulsey. There was a misunderstanding on the remaining budget dollars which were far fewer than we initially understood. We began the year with $25,000 in staff development funds but only $3,500 in operating funds for all campuses. Benny Wyrick (vice chair) and Nick Kastner (secretary) made the executive decision to alter the request to the following: $325 for Chili Cookoff, $150 to cover decorations for White Christmas, $50 for Valentine’s Day Bake Sale and some small sum of money will be available for the Staff Olympics if held).]

A brief discussion regarding White Christmas was had. A date was agreed upon of December 8 for the event. Chief also agreed to led the efforts regarding White Christmas.

Following this discussion, old business was closed.

VII.      New Business

Chief stated that HR was heavily speaking about OneUSG in preparation for the Spring 2018 rollout. He encouraged all staff council members to speak to staff regarding the implementation of OneUSG. It is widely known that issues will come up regarding the necessity of approvals by managers or staff may not be paid, overtime/comp time as well as others.

Nick Kastner will be traveling to the USG Staff Council conference and represent UNG at the event.

Chief stated the necessity for the PR committee to be active so we can garner feedback on what’s happening across campuses.

There was also brief discussion about parking and the upcoming fee and reimbursement to be implemented in January as well as the EAP system.

New business was closed.

VIII.      Adjournment

Meeting was closed at roughly 4:35 P.M. The motion was made by Steve McLeod and seconded by Matthew Brown.

Minutes submitted by:  Nick Kastner

September 2017

Dahlonega Staff Council

Meeting Minutes
September 14, 2017

I.      Call to order

Meeting was called to order at 2:08 P.M. by Benny Wyrick (Chief) on August 24, 2017 in the MLC Conference Room.

II.      Roll call

The following members and alternates were present: Benny Wyrick (Chief), Nick Kastner, Matthew Brown, Alisha DeLozier, Katherine Brown, Kyle Webb, Rosie Johnson, Derek Leonard, and Justin Turner (JET).

Also in attendance was Stephanie Hulsey, Chair of UNG Staff Council and a non-voting member.

III.      Meeting Opening

Chief notified the Council that a new photographer was recently hired by the University. He hopes we can seek additional visibility on campus and that begins with ensuring everyone has an updated photo for the website. He would like these headshots to be required for all Staff Council members.

Updates still need to be made to Council members on the website. The PR committee is aware and was awaiting final confirmation on other committee members.

Stephanie stated that additional changes were also made with some staff changes on the Cumming campus.

IV.      Approval of minutes from last meeting

Chief stated that the minutes were provided via email and asked if there were any additions, subtractions or edits necessary. No changes were made. The minutes were approved with a recommendation of Derek Leonard and seconded by Matthew Brown.

V.      Treasurer’s Report

No treasurer’s report was provided as the Staff Council treasurer had stepped down and the Executive meeting had been cancelled due to recent weather issues. We were notified that $25,000 was allocated to Staff Council and only a few budget requests had been made. There was brief discussion about establishing the Staff Development committee chair and the number of requests for Georgia Summit. Also, a new staff development form was being developed.

VI.      Old Business

Stephanie stated that Kristie Kiser had volunteered to serve as the role of treasurer but that this role is typically a 2nd-year Council member and holds a non-voting position.

Stephanie also stated that budget requests need to be made now so that our budget can be allocated as soon as possible. Any delay in submitting budget requests may cause issue due to the amount of funds available. If other campuses submit first, we may not have as many funds available for our efforts.

Only one person has volunteered to go to the USG Staff Council Conference (Nick Kastner) but it would be recommended that 1st year committee members should attend if they can. Following this, there was discussion about USG Staff Council.

Nominations committee had no updates.

Staff Awards committee stated that emails are now going to the general email but we need to publicize staff award applications.

Staff Development – there was discussion about discussing opportunities from HR with Elizabeth King. Nick Kastner stated that we need to see what the University provides in terms of industry standard skills training and if that is available. Stephanie stated that she met with Elizabeth King but that in her role, she is “in a lane” and can only do certain things due to her role in HR. There was discussion about how HR and Staff Council can help address staff attrition as well as partnering with Oneshia in HR. This discussion revolved around the possibility of beta testing new training in customer service and professionalism with student workers and staff before rolling this training out to all staff.

Further discussion about staff development was had regarding availability of programming and top-down / down-up support for staff training.

Scholarships committee had no update.

Welcome committee members from Dahlonega now include Alisha, Kyle and Katherine. Alisha is also the Staff Awards Chair.

PR committee had no update as Ethan was out.

Discussion was had about Chili Cookoff. The possible date is November 8. Questions were asked regarding how many chilis should we prepare for regarding location, do faculty, staff and students all participate and compete, etc. There was discussion about having a panel of judges that are both administrative and local chefs. Stephanie stated that advertising needs to start soon, at least 3 weeks prior, to ensure turn out. Katherine will send out the location as soon as she is able to book it. Discussion needs to be had with the PR committee about promotion for Chili Cookoff. Also, it was stated that we should have supplies for Chili Cookoff but some items may need to be repurchased.

White Christmas will be tabled until the October meeting.

There was discussion about a Pumpkin Carving contest but some concern about timing. This may be tabled until next year.

Discussion was had about how money works. We are no longer allowed to give cash or gift cards as prizes but we can raise other items for give away. We will need community support for prizes for our events this year.

Staff Appreciation may also have to change this year due to changes in Aramark funding. We may want to discuss new ideas for consideration for this year.

Following this discussion, old business was closed.

VII.      New Business

Chief stated that the website needs to be updated as soon as possible. Ethan Penland was not at the meeting, however, Stephanie stated that Ethan recently received the list to be updated.

Nick Kastner stated that there was a lack of clarity on messaging for being out due to the impact of Hurricane Irma. Staff were confused due to the wording of the information sent out by the University. Chief asked the Council who received EAP alerts and a discussion began about campus alerts and how information was received. Chief stated that those who may want to receive EAP alerts needed to discuss with Captain Greg Williams, assistant director of Emergency Preparedness.

The next quarterly meeting is October 4 at 2 PM on the Dahlonega campus (location TBD).

New business was closed.

VIII.      Adjournment

Meeting was closed at roughly 4:24 P.M. The motion was made by Jet Turner and seconded by Nick Kastner

 

Minutes submitted by:  Nick Kastner

August 2017

Dahlonega Staff Council

Meeting Minutes
August 24, 2017

I.      Call to order

Meeting was called to order at 2:08 P.M. by Benny Wyrick (Chief) on August 24, 2017 in the MLC Conference Room.

II.      Roll call

The following members and alternates were present: Benny Wyrick (Chief), Nick Kastner, Matthew Brown, Alisha DeLozier, Katherine Brown, Kyle Webb, Rosie Johnson, Derek Leonard, and Justin Turner (JET).

Also in attendance was Stephanie Hulsey, Chair of UNG Staff Council and a non-voting member.

III.      Meeting Opening

Chief notified the Council that a new photographer was recently hired by the University. He hopes we can seek additional visibility on campus and that begins with ensuring everyone has an updated photo for the website. He would like these headshots to be required for all Staff Council members.

Updates still need to be made to Council members on the website. The PR committee is aware and was awaiting final confirmation on other committee members.

Stephanie stated that additional changes were also made with some staff changes on the Cumming campus.

IV.      Approval of minutes from last meeting

Chief stated that the minutes were provided via email and asked if there were any additions, subtractions or edits necessary. No changes were made. The minutes were approved with a recommendation of Derek Leonard and seconded by Matthew Brown.

V.      Treasurer’s Report

No treasurer’s report was provided as the Staff Council treasurer had stepped down and the Executive meeting had been cancelled due to recent weather issues. We were notified that $25,000 was allocated to Staff Council and only a few budget requests had been made. There was brief discussion about establishing the Staff Development committee chair and the number of requests for Georgia Summit. Also, a new staff development form was being developed.

VI.      Old Business

Stephanie stated that Kristie Kiser had volunteered to serve as the role of treasurer but that this role is typically a 2nd-year Council member and holds a non-voting position.

Stephanie also stated that budget requests need to be made now so that our budget can be allocated as soon as possible. Any delay in submitting budget requests may cause issue due to the amount of funds available. If other campuses submit first, we may not have as many funds available for our efforts.

Only one person has volunteered to go to the USG Staff Council Conference (Nick Kastner) but it would be recommended that 1st year committee members should attend if they can. Following this, there was discussion about USG Staff Council.

Nominations committee had no updates.

Staff Awards committee stated that emails are now going to the general email but we need to publicize staff award applications.

Staff Development – there was discussion about discussing opportunities from HR with Elizabeth King. Nick Kastner stated that we need to see what the University provides in terms of industry standard skills training and if that is available. Stephanie stated that she met with Elizabeth King but that in her role, she is “in a lane” and can only do certain things due to her role in HR. There was discussion about how HR and Staff Council can help address staff attrition as well as partnering with Oneshia in HR. This discussion revolved around the possibility of beta testing new training in customer service and professionalism with student workers and staff before rolling this training out to all staff.

Further discussion about staff development was had regarding availability of programming and top-down / down-up support for staff training.

Scholarships committee had no update.

Welcome committee members from Dahlonega now include Alisha, Kyle and Katherine. Alisha is also the Staff Awards Chair.

PR committee had no update as Ethan was out.

Discussion was had about Chili Cookoff. The possible date is November 8. Questions were asked regarding how many chilis should we prepare for regarding location, do faculty, staff and students all participate and compete, etc. There was discussion about having a panel of judges that are both administrative and local chefs. Stephanie stated that advertising needs to start soon, at least 3 weeks prior, to ensure turn out. Katherine will send out the location as soon as she is able to book it. Discussion needs to be had with the PR committee about promotion for Chili Cookoff. Also, it was stated that we should have supplies for Chili Cookoff but some items may need to be repurchased.

White Christmas will be tabled until the October meeting.

There was discussion about a Pumpkin Carving contest but some concern about timing. This may be tabled until next year.

Discussion was had about how money works. We are no longer allowed to give cash or gift cards as prizes but we can raise other items for give away. We will need community support for prizes for our events this year.

Staff Appreciation may also have to change this year due to changes in Aramark funding. We may want to discuss new ideas for consideration for this year.

Following this discussion, old business was closed.

VII.      New Business

Chief stated that the website needs to be updated as soon as possible. Ethan Penland was not at the meeting, however, Stephanie stated that Ethan recently received the list to be updated.

Nick Kastner stated that there was a lack of clarity on messaging for being out due to the impact of Hurricane Irma. Staff were confused due to the wording of the information sent out by the University. Chief asked the Council who received EAP alerts and a discussion began about campus alerts and how information was received. Chief stated that those who may want to receive EAP alerts needed to discuss with Captain Greg Williams, assistant director of Emergency Preparedness.

The next quarterly meeting is October 4 at 2 PM on the Dahlonega campus (location TBD).

New business was closed.

VIII.      Adjournment

Meeting was closed at roughly 4:24 P.M. The motion was made by Jet Turner and seconded by Nick Kastner

 

Minutes submitted by:  Nick Kastner

March 2017

Dahlonega Campus Staff Council Meeting
March 2017

Members Present: Stephanie Hulsey, Katherine Brown, Kyle Webb, Nick Kastner, Haley McDaniel, Julie Wyatt, John Cheatham
Members Absent: Alisha Delozier, Ethan Penland

Stephanie Hulsey called the meeting to order at 2:05 p.m. in Stewart Hall Conference Room.

- Stephanie brought up the Good News that there was more money in the Scholarship Fund than thought. This is better news for Ethan. We can present monies to those in need in the Spring/Summer Semester and even in the Fall Semester. A motion was made to clean out all Monies ($750.00). Motion Passed.
-Elizabeth King is interested in piggybacking off our events (Grits and Greet) to talk about benefits of Staff Training Development.
-It was brought up that any Abusive Treatment of Staff should be brought up to HR.
-Nick recommended we have a separate meeting for our New Members. Stephanie recommended possibly briefing them during one of our events.
-Question was brought up about how much money we had in the ARMARK Account and what could we spend it on. This question was to be sent to Treasurer.

New Business: Chief brought up the UNG Evaluation Document that we are given once a year. He also realized that taking notes was not going to happen as the discussion/opinions/views were too numerous and coming too fast to write down. He informed the Group he had stopped taking notes.

Our next Staff Council meeting is scheduled for Thursday, April 23, 2017.

Stephanie closed the meeting at 3:38 p.m.

February 2017

Dahlonega Staff Council Meeting
February 16. 2017

Meeting Begins at 2:09 p.m.

Members Present: Julie Wyatt, Kyle Webb, Alisha Delozier, Katherine Brown, Haley McDaniel, Ethan Penland, Nick Kastner Members Absent: Chief Wyrick, John Cheatham

Members Video Conferencing: Stephanie Hulsey

Visitors: Alberto Perez

Bake Sale

  • Raised almost $200, We had lots of donations
  • Idea of having dueling tables of “Treat Yo’self” and “Sweet for Your Sweetie” for healthy competition for next year, opposing tables both trying to get people to buy sweets.

Elizabeth has moved to HR and will be based on the Gainesville Campus. Nick will move up from being an alternate.

Budget: Events $ goes away, Scholarship rolls over each year.

[Ethan arrives]

Alberto Perez is visiting to try to brain storm ways we can help each other and the staff. He is in Annual Giving. Wants to look into an event to create awards for Staff and Faculty.

[We all introduce ourselves to Alberto, and tell him about our Awards and their set up.]

[Nick arrives]

Ethan suggests that while Bake Sales are good, we may get more for scholarship by creating an interactive event, for example, UNG Olympics Day. There could be a buy in for teams, plus baked goods for sale.

Donations can before both Faculty and Staff (in case one dept only has one staff member, but can make a team with Faculty too). We can utilize the Rec Center for this, Ethan thinks they will be open to this idea.

We can have raffles at events, like gift baskets for Valentine’s day at a Bake Sale, or at any event.

Committee Reports:

Events: Previous discussion covered this.
Awards: Alisha –Nothing new in Awards.
PR: Haley – We are keeping the website up to date, and need to get Awards in there soon.
Welcome: Katherine – On Welcome committee we had five new staff to see in February.
Scholarship: Stephanie - Realized we need to find out the minimum amount in an account, and Alberto will help us with this, as it’s in his area. We have had two applications without even announcing it.
Development: Katherine – Nearing the end of funds.

Please attend Headshot Day coming up if you haven’t already gotten a headshot.

Stephanie let us know that we could ask to be the USG Representative for UNG, typically it is the Chair, but doesn’t have to be.

Meeting adjourned at 2:57 p.m.

 

January 2017

Dahlonega Campus Staff Council Meeting
January 19, 2017

Members Present: Stephanie Hulsey, Katherine Brown, John Cheatham, Kyle Webb, Nick Kastner, Haley McDaniel, Elizabeth King, Julie Wyatt, Ethan Penland
Members Absent: Alisha Delozier

Stephanie Hulsey called the meeting to order at 1410 hrs. in DTO Bldg Conference Room.

Kyle Webb made a motion to accept the DEC Meeting – Minutes. Minutes were accepted.

Staff Council Employee Scholarship: Stephanie brought up the issue about having a portion/section on the fund request document that requested the individual applying to explain their needs/goals. Some felt the applicant should also itemize their needs(i.e. babysitting, gas, books, etc). Elizabeth noted that various types of certifications are not covered by the professional development and felt the scholarship might help them. She also felt that we could use an applicant’s story to help promote the scholarship usage. Stephanie stated she would make the changes and get them out to the Council Members for approval. She asked that all input, etc. be given to her NLT Friday, January 20, 2017. A motion was made to accept the changes and to put it on the website ASAP. Motion was made and passed.

Committee Members are Julie/John/Elizabeth/Chief/Stephanie: will look at applications and notify applicants who will receive funding.

Valentine Day Fundraiser: Elizabeth and Ethan will be in charge of this event on Tuesday, February 14. There will be tables at Hoag Patio and Dunlap from 1000-1400 hrs. Ethan is in charge of advertising the event. Theme will be Sweets for Your Sweetie or Treat Yourself. Council Members were asked to arrive an hour early to help with setup. Council decided to serve hot chocolate as well. Stephanie stated we have an abundance of supplies to help offset any cost. Council Members volunteered or were asked to contact other agencies for support/making signs/ decorating.

Julie and Stephanie will work on thank you cards for those businesses that donated items for the White Christmas Event.

Public Relations: Working on White Christmas notification to all. Dahlonega campus is doing well getting their meeting minutes on the website. The website is also being currently updated and Facebook is in the works.

Awards Committee: Nothing to report
Welcome Committee: They have the names of new Staff Employees, gifts are ready to go, just waiting on Alicia to get back so they can get out and give away.
Nominations/Election Committee: Looking at March 2017 for nominations/election for Treasurer.
Professional Development: Stephanie is going to research (talk with Robin) the situation with Alyson Paul to see where we are at on how we are funding her and how much.

New Business: Was recommended Staff Council Members attend the Faculty Senate Meeting Monday, February 6, 2017. It was also recommended we invite their members to our meetings.
Our next Staff Council meeting is scheduled for Thursday, February 16 and Thursday, March 23, 2017.

Stephanie closed the meeting at 1538 hrs.

Respectfully Submitted: Benny Lee Wyrick

December 2016

Dahlonega Campus Staff Council

Meeting Minutes December 15, 2016

  1. Call to order

    Stephanie Hulsey called to order the regular meeting of the Dahlonega Campus Staff Council at 2:08pm in Hoag ABC rooms.

  2. Roll call

    Members present: Stephanie Hulsey, Katherine Brown, Alisha Delozier, John Cheatham, Kyle Webb, Kick Kastner, Haley McDaniel, Elizabeth King, Julie Wyatt, Ethan Penland.
    Members absent: Chief Wyrick.

  3. Open Issues / Update from last meeting

    White Christmas:
    Julie killed it! 2,650 lbs of food, and 264 toys.
    Let’s email a follow up to Staff and Donors to let them know this amount, and thank them for helping. We should consider doing a feedback survey.
    Elizabeth discussed ways to benefit from local donors like having a silent auction, fund raising, etc.
    We also need to be thinking of going to do pickups next year. And should we ask that people stick to food on the bag-a-feast list? Get clarification from Community Helping Place (CHP).

    • Receipts to Robin Bright.
    • Have information on hand about CHP for the businesses we talk to.
    • Letters on hand (official request for donations / official Gift-in-Kind).

    Chilli Cook Off - Don't hold yourself back!
    Kyle reminded us to approve minutes at the beginning of meetings!

    #VroomVroom – Stephanie discussed her vision as Chair-elect.
    Planning ahead for next year, think 4 new members, 3 Alternates – be thinking of people to fill our shoes.

  4. New Business

    2017 Goals
    Professional Development

    • Ron Grages
      • TAP Clarifications (eRates/Fees)
      • What programs exist that support the leadership development of rising star staff members? Especially interested in diversity of age in these programs.
    • HR (Beth Arbuthnot
      • Measure attrition / Swirl (lateral movement of staff).
      • How can Staff Council help support a happy, healthy, growing staff?
        • What ways can we affect UNG culture to encourage staff to stay, grow, and increase upward mobility?
        • Consider Town Hall-style meeting with anonymous question submission.
    • Ways Dahlonega contribute to Foundation.
    • Make Staff aware they can remove aggressive students.
  5. Committe Updates

    Welcome Committee: Notebooks Caught, communicated our desires to deliver ourselves.
    PR/Communications: Keep going, nothing new.

  6. General Discussion

    Group discussed attending Faculty Senate meeting in February to encourage openness.
    Scholarship Application: Send application to everyone on Dahlonega to look over and get feedback for revision.
    Spring Events

    • Bake Sale/Pie in Face/ Dunk Tank – Spring Jam
      • Stress Relief Week!
    • Feb Hot Chocolate & Sweets
      • Valentines involved somehow
      • Singles & Sweet Treats
    • We love our S.A. (singles awareness) Ideas
      • Broken heart cookies, etc.
    • Spring Dunk Tank/Pie in face
      • Ethan contacted Wes Thomas about combining with Spring Jam – we cannot have anything that people have to pay for so we’ll have to do it outside of Spring Jam.
  7. Adjournment

    Stephanie Hulsey adjourned the meeting at 4:06 pm.

November 2016

Dahlonega Campus Staff Council

Meeting Minutes November 16, 2016

  1. Call to order

    Stephanie Hulsey called to order the regular meeting of the Dahlonega Campus Staff Council at 2:15 pm on November 17, 2016 in DOB 228.

  2. Roll call

    Members present: Katherine Brown, Ethan Penland, John Cheatham, Kyle Webb, Stephanie Hulsey, Julie Wyatt, Alisha DeLozier, Haley McDaniel, Nick Kastner.
    Members absent: Benny Wyrick, Elizabeth King.

  3. Open Issues / Update from last meeting

    Stephanie reported on the Staff Scholarship Account – It is a regular, tax-deductible account that employees can contribute to via payroll deduction.
    Staff Scholarship Application – currently being re-worked to focus on employee goals and needs rather than assigning an arbitrary amount to whomever correctly completes the application correctly.
    Access to Faculty/Staff Email ListServs – Haley McDaniel will address in her PR Committee update. She has requested access to this list. 

  4. New Business

    Haley contacted Salai about taking photos for council. No response yet. Seeking headshots, meeting photos, photos of White Christmas, etc.
    White Christmas:

    • Julie will be sending a calendar invite to the event (12/9), as well as to set-up on Thusrday afternoon (12/8). Julie is inviting CHP to attend.
    • We will need folks available to do the following duties: Door/ticketing, Food sorters, Emcee, DJ Santa, Gift Runner, Toy Sorter.
    • Stephanie will send a calendar invite to the group to visit Dahlonega businesses to pick up doorprize donations (most likely Nov 30).
  5. Committe Updates

    Welcome Committeegroup has still not heard from Committee Chair. Katherine will contact Joslyn to follow-up.
    Staff Development: Elizabeth absent, no update.
    Awards: Alicia reported that committee is busy working on a more smooth nomination process. Each monthly winner receives $25 to bookstore and a certificate, yearly winner receives a plaque and a visa giftcard.
    PR/Communications: Haley is moving old meeting minutes to the Office 365 folders (off of Sharepoint site). Working on the new website including a directory of members, pages for awards, forms, and creating a facebook page. Also scheduling photos with Salai.

  6. General Discussion

    Group discussed the importance of engagement, and that meetings are open to all staff, but not advertised. In the future, we will advertise our meetings on the web site.
    We plan to attend the February meeting of Faculty Senate (2/6/16 LTC, noon) to hear discussion of calendar changes.
    Group discussed inviting Provost Tom Ormand and VP Beth Arbuthnot to our next meeting to hear updates and express concern regarding the proposed calendar changes and FLSA updates.
    Group discussed asking Ron Graves to host a training session focusing on how to successfully prepare for an annual review.

  7. Adjournment

    Stephanie Hulsey adjourned the meeting at 3:45 pm.

October 2016

Dahlonega Campus Staff Council

Meeting Minutes October 20, 2016

  1. Call to order

    Stephanie Hulsey called to order the regular meeting of the Dahlonega Campus Staff Council at 2 pm on October 20, 2016 in the Alumni House Conference Room. The minutes from the last meeting were approved with the following corrections: Haley stated the Welcome Committee section should read “had not” instead of “had” heard from their committee chair. Katherine noted that she did not attend the last meeting. She should have been noted as absent. A new version will be sent to Haley to upload to the Staff Council website.

  2. Roll call

    Members present: Benny Wyrick, Katherine Brown, John Cheatham, Kyle Webb, Stephanie Hulsey, Julie Wyatt, Elizabeth King, Haley McDaniel, Nick Kastner Members absent: Ethan Penland, Alisha DeLozier

  3. III. New Business

    Stephanie addressed the agenda she had developed for the meeting. First was the Chili Cook Off, Thursday, 27 OCT 2016. Stephanie noted she had 8 Teams and was working on some more. Stephanie recommended that next year, we attempt to pre-sell tickets to have a better idea of turn-out, then went down the “to do” list for the Cook-Off. Group decided there would be three winners recognized: Best Overall (chosen by Judge), Taster’s Choice, and Best Presentation (this is a reduction of 2 prizes to help alleviate costs). Haley requested to have a bake sale, and mentioned in the past money was raised for Relay for Life from baked goods. Members voted that all monies would go toward Scholarship Fund, but that we would team up with Relay for Life in the Spring. Ethan went around getting prizes from Local Businesses. Stephanie stated she had asked for Judges from Shenanigans/Back Porch. Some recommendations were Pueblos/Gustavos/Spirits. Kyle has some A-Frame for signage (borrowed from Alumni Office) for directions to the Cook-Off. Stephanie stated we had plenty of utensils, materials, etc., left over from previous cook-offs. She also stated there would be goodie bags for the judges and participants.

    White Christmas was discussed next. Council decided to hold White Christmas on Friday; 9 DEC 2016. Julie volunteered to Chair the committee. Chief will start Prize Hunting in Helen and surrounding area. He asked that members do the same if they

    knew of any places that might donate gifts/prizes. Along with Chief, Kyle volunteered to be on the White Christmas committee. It was decided to invite the Blue Ridge Campus and ask for help with prizes/gifts. It was also decided on to invite all campuses’ Faculty/Staff. The theme recommended and voted on was Santa’s Workshop.

    Staff Scholarship Funds: Stephanie brought up the issue of Staff Scholarship rules. She read a copy of rules dated 2014. A lot of discussion ensued about this and could monies be used for Staff Development. Six $150.00 Scholarships have been given and one was declined. It was noted that there needs to be a Mission/Purpose Statement and a new set of Scholarship rules. It was also asked and discussed about monies for Degree/Certifications and where does it come from. Stephanie stated she would re-write Scholarship Rules and email them to Staff Council members for feedback/input.

  4. Open Issues

    The Staff Council email had received event requests for: Pie in the Face/Dunking Booth, Bake Sale, and Staff Member of the Month. Council decided to focus on Awards/Recognition of Staff on future website, and agreed to bring back all requested events in the Spring of 2017.

    Council members gave Committee updates:

    Haley discussed Public Relations: She discussed Current Share Point vs. Website for group discussions. There are Team sites & 365 available for the Dahlonega Staff Council members. Kyle stated both would work but should be organized. Haley stated we could even put Staff Council notes in PDF form on the site. There was discussion about a Blog Summary of Staff Council actions/activities/etc. Nick brought up Public Relationship with UNG Public Relations Office for noteworthy news. He volunteered to be the Liaison for the Staff Council and UNG PR.

    Welcome Committee: Stephanie had an update about the Welcome gift - it is a “cute” notebook. It was noted there was trouble with distribution of the New Employee list, but should be corrected now. In a conversation between Stephanie and Jocelyn (Gainesville Chair) Stephanie will give notebooks to Julie. Julie is happy bout this. The question about whether Part-Time workers should receive gift was brought up. Katherine will follow up on this issue.

    Awards Committee: No word as of yet. Still looking for a Chair person. It was mentioned that there was no Nomination Format or the fact that Staff persons do not know about awards. It was decided to bring this issue up at the Executive Meeting.

    Professional Development: Elizabeth reported that they had approved 40 and that they only had 12.5K for the 5 campuses. Felt things were going well. There was a question about Scholarships vs, Professional Development funds. Where can the money be spent and for what. Elizabeth had met with Ron Graves who discussed a culture change that would empower the UNG Staff. Alyson Paul’ request was brought up but no action has been taken.

    Stephanie discussed and demonstrated 365 and the advantages for Group Email and Calendar Events. One major advantage is that you can send to Group vs entering each individual name. It appears to be easy and provides for open discussion with the Group.

    Nick discussed and demonstrated TRELLO: stated you could create a free account, create a broad/list (task/results). Nick explained you can customize it to meet your need/assist you in keeping all concerned in the Loop of whatever project you are involved in to include multiple projects/events. John added that you can color code for easy organization. Stated there was even a phone application for TRELLO.

  5. Adjournment

    Stephanie Hulsey adjourned the meeting at 4:30 pm.

August 2016

August 24, 2016

    1. Call to order

      Chief Wyrick called to order the regular meeting of the Dahlonega Campus Staff Council at 3 pm on August 24, 2016 in HOAG ABC Rooms.

    2. Roll call

      Members present: Benny Wyrick, Katherine Brown, Ethan Penland, John Cheatham, Kyle Webb, Stephanie Hulsey, Julie Wyatt, Elizabeth King, Alisha DeLozier, Haley McDaniel

      Members absent: Nick Kastner

    3. Open issues

      Chief Wyrick announced that Jackie Barnaby has stepped down as Vice Chair due to health issues. He explained options to fill her position, and then opened the floor for nominations.

      Elizabeth King nominated Stephanie Hulsey as Vice Chair. Stephanie accepted nomination, voting confirmed, no objections.

      As Stephanie was elected as Vice Chair, a new Chair for the Staff Development Committee was needed. Elizabeth King agreed to Chair.

      Chief Wyrick announced that J. Cade Caldwell had stepped down from his position this year as an alternate.

      J. Barnaby’s departure left an open spot on council. Stephanie Hulsey nominated Katherine Brown to be promoted from alternate to full member. Katherine accepted nomination, voting confirmed, no objections.

    4. New business

      Chief expressed the need for the campus community to know and recognize members of Staff Council. Council discussed the following ideas:

      Creation of a web page (specifically a public/cascade page) with member photos, bios, contact info.

      Creation of Social Media accounts to more effectively promote events and initiatives.

      Use of Digital Signage, NoticeBoard, eLearning (D2L) Widgets, and University Relations News stories to more effectively promote events/initiatives.

      Targeting new staff – Introduction to Staff Council

      Elizabeth King discussed the need for Staff Development Initiatives to promote staff engagement and retention.

      Suggestions included in-house training from Ron Graves (HR), Lunch & Learn / Mix & Mingle Sessions, Service Excellence Training

      How can we support a path that circumvents the nepotism and suppression of staff to reduce staff attrition? (Similar to a tenure-track opportunity for staff)

    5. Adjournment

      Chief Wyrick adjourned the meeting at 4:30 pm.

July 2016

July DC Staff Council Meeting
28 July 2016
DOB 228

Members present: Nick Kastner, Katherine Brown, Ethan Penland, John Cheatham, Kyle Webb, Stephanie Hulsey, Julie Wyatt, Elizabeth King, Alisha DeLozier, Cade Caldwell, and Jackie Barnaby (Lacee Sheffield-McConnell)

Members absent: Haley McDaniel, Benny Wyrick

Meeting called to order at 2:00pm

Lacee gave a brief year-in-review of efforts by both the unified and Dahlonega-specific Council bodies.

Jackie welcomed returning and new members and distributed the current bylaws. Introductions were given.

Jackie called attention to the section of the bylaws which expresses Council’s mission of staff advocacy while excluding policy-making ability. She asked all members to review committee descriptions and to get back with her once they have determined which committees pique their interests. Jackie asked each member to serve on a minimum of one committee.

Jackie then gave an overview of the Executive Committee’s structure and function, including an in-depth description of the Secretary’s duties, and announced that DC Council would be electing its Secretary at this meeting. She then opened the floor for nominations, which could only be for new Council members (excluding alternates). Ethan said that though his schedule likely would not allow for the extra commitment, he would be willing to serve if no one else could or would. The Council then nominated Chief Wyrick despite his absence at the meeting. The nomination met no objections. Jackie agreed to speak with him about taking on the Secretary position and said that she would notify Council of his decision. 

Jackie then announced that Council Chair Marianne Leidy had asked DC to elect a chair for the Staff Development committee. Stephanie volunteered, and no objections were given. Jackie said she would inform Marianne of DC’s decision.

The next point of business was to establish the meeting schedule for the remainder of the Council term. After discussion, Council decided to continue meeting on the third Thursday of each month from 2-3pm. There was discussion concerning the location of future meetings. Members expressed a desire to meet in a location central to most of campus, though they did not come to a consensus. Jackie said that she would get with Kyle to see which spaces were available to book in advance for the remainder of term.

Jackie announced that Haley, through an earlier email, had volunteered to be chair of the PR committee. Specifics of that committee were then discussed, including the lack of Staff Council social media accounts, and several members expressed a potential interest in serving on that committee.

Jackie also requested new members send her their shirt sizes. She will pass those along to Marianne who will order them new SC polos. 

Jackie gave an update from Auxiliary Services concerning parking. She said that they have added another Shuttle along with additional Faculty/Staff spaces. John asked about the possibility of adding 24-hour F/S spaces (similar to existing ones on the GC campus), and Jackie agreed to inquire about those. She also asked if there was Council interest in inviting a representative of Auxiliary Services, who could address members and present a “state of parking” along with any potential updates, to a DC meeting.  Everyone was in favor. Jackie also mentioned that a Twisted Taco will soon open in Hoag (replacing Habanero and The Grill). She said the new restaurant will be open until midnight.

Jackie then opened the floor for a round table discussion. Elizabeth, building on a discussion which took place at the Staff Council luncheon with President Jacobs in June, suggested we maintain contact with the president’s office through Linda Smith. She suggested sending emails relating issues with/concerns of UNG staff members to Linda, who could pass them along to President Jacobs, as the need arises.

The next DC meeting was set for 25 August 2016, 2-3pm, DOB 228.

May 2016

Monthly Staff Council Meeting
Thursday, May 19, 2016
2:00PM
DOB, Room 228

Members present: Lacee Sheffield-McConnell, Jackie Barnaby, Elizabeth King, Haley Potter, Stephanie Hulsey, Julie Wyatt & Rodney Harris

Members Absent: Jennifer Alday, John Cheatham & Michelle Brock

Meeting called to order at 2:05 PM

Lacee reminded everyone that the quarterly meeting will be held at the Dahlonega campus on Tuesday, June 7, 2016 at the Library Technology Center, Room 163 from 10:30AM to noon. Immediately following the meeting, Staff Council has been invited to the President’s home for a luncheon. Staff members are encouraged to carpool. Today is the last day to submit nominations for the upcoming 2016-2018 UNG Staff Council terms beginning in July.

Lacee has already received over 20 emails from staff members interested in applying for Staff Scholarships. In the past 7 to 8 were the maximum number of applications. Currently this scholarship is available to staff members and their dependents. Lacee will review the current application to see if we need to add additional requirements such as GPA, needs based etc. Rodney Harris pointed out that if we add GPA requirements to the application, students will have to grant permission to the Financial Aid office to release the information to Staff Council. Scholarships are normally granted twice per year but due to the Chili Cook-off being cancelled, scholarships will only be granted once.

It was agreed the Staff Awards Reception aka Grits Bar will be held June 2nd, setup at 7:30, begin at 8:00 until 9:30. Staff Appreciation has been set for June 22th, Grab and Go 7:30 to 9:00 and Ice Cream Social 1:30 to 3:30 at the upper level of the Dining Hall. Lacee will check on the locations for these events.

Meeting adjourned at 3:45PM

Gainesville Meetings

April 2017

University of North Georgia Staff Council
April Meeting
April 12, 2017


A regular monthly meeting was held on Wednesday, April 12, 2017, and was called to order by Vice Chair Tuwanda Wilson at 3:15 p.m. Members present:

  • Tuwanda Wilson
  • Kay Barfield
  • Robin Bright
  • Marianne Leidy
  • Larry Jones
  • Brandi Daniell
  • Kristie Kiser
  • Carrie Wills
  • Debbie Krewson

February meeting minutes were approved.

Staff Development Funds: Robin reported the budget was $0, but that there were a few people who were unable to use their funds, so the current balance is $281 and Elizabeth will disperse to those on the waitlist.

Staff Council Budget: Robin reported the Gainesville Budget is $5858.32 and the Foundation Budget is $1448. Tuwanda stated the books for new hires were ordered and Robin confirmed she had paid for them. Marianne noted that the remaining funds will need to be spent and reminded SC that there will be a staff appreciation event to recognize the staff members of the month. Tuwanda will check on dates in May for the event. Robin indicated the Aramark balance is $2609.26, but Dahlonega and Cumming have upcoming staff appreciation events that will be deducted from that account.

UNG Master Plan: Marianne attended the Executive Council meeting held last week. At the meeting, the UNG Master Plan was announced and she presented the brochure to SC. The plan contains what UNG officials would like to see happen on each campus, pending approval from BOR and funding. Included for the Gainesville campus are the inclusion of the existing Lanier Tech buildings, potential dorms, a rerouting of traffic to the perimeter of campus, and more parking decks by the year 2025.

Student Carpooling Initiative: Tuwanda highlighted potential benefits for students who carpool. Brandi agreed that the goal was to have less cars on campus and that those students who carpool may have a designated lot, beginning in the fall, that would be patrolled from 7:30am-10:00am and only permit cars with multiple students to park in that lot. Brandi also stated that there will be more parking spaces added for the fall semester, and the shuttle will continue to run until 6pm.

Health Trails: Tuwanda noted that she had seen many staff members taking part in the health initiative by the USG. Eight of the nine attendees at the meeting were taking part and walking more. Everyone agreed it seems to be a great initiative.

Gateway Gala: Marianne noted it was a great event and that everyone in attendance enjoyed it. Robin stated the gala earned over $100,000 to be used toward a new facility. Robin reported that she will not be able to help with the Helpful Harvest next fall, but has materials to help whoever leads the event. Marianne stated that SC will need to form a committee for the harvest in July once the new members are elected.

Spring Bake Sale: It was decided that the bake sale will be held during finals week on May 1 in the Nesbitt building and May 2 in the Student Center from 11-1 p.m. on both days. Robin agreed to send out a schedule for volunteers to work, and each member of SC was asked to donate 24 homemade or store bought items (cupcakes, large cookies (2/bag), brownies, cake, etc.). Each item will be $1.

Committee Reports

Welcome: Joslyn was unable to attend the meeting, but emailed her report: “The list of hires and the appropriate number of gift notebooks were sent to the campus representatives for their personal, local handling on 04/04/2017. I placed notes on UNG folded notecards with the gift notebooks and sent via campus mail to each new person on the Gainesville campus. I will continue to get the monthly hiring report from HR and the notebooks from Tuwanda, dispersing them to the appropriate campus representatives and to welcome the new staff on the Gainesville campus.”

There were 19 total new hires for February & March.

Staff Awards: Kay reported there are a couple of nominees from February that will be awarded next week, and Maureen will pull the nominees for March next week.

Staff Development: Robin reported the budget for Staff Development funds earlier in the meeting. No formal update given.

Public Relations: Kristie stated there was no update to give at this time.

Nominations: Marianne stated there will be an election held at the end of May and that the nominations committee will need to send out a notice board in the next few weeks to call for nominations for SC as well as for the position of treasurer.

Other

Tuwanda reminded everyone about the Campus Picnic to be held Thursday, April 13 from 11:30-1:00 p.m. Kristie reminded SC the Relay for Life will be held on May 12 at 7 p.m. and asked for all SC members to attend since SC is the host of the event. She reminded everyone to wear UNG colors and to walk the opening lap of the event.

The meeting was adjourned at 4:17 p.m.

Respectfully submitted,
Carrie Wills

February 2017

University of North Georgia Staff Council
February Meeting
February 15, 2017

A regular monthly meeting was held on Wednesday, February 15, 2017, and was called to order by Vice Chair Tuwanda Wilson at 3:05 p.m.

Members present:

Tuwanda Wilson
Kay Barfield
Robin Bright
Marianne Leidy
Larry Jones
Phil Patterson
Michael McCaffrey
Carrie Wills
Debbie Krewson

January meeting minutes were approved.

Staff Development Funds:
Robin reported a zero balance available for the Staff Development account. $9400 has been promised, but not yet paid out. Robin asked SC if it was appropriate to approve funds for licenses or exams since these are not related to the development of the staff member like classes or conferences. Marianne stated that the guidelines set forth at the beginning of the year would be a deciding factor for how the funds are dispersed. Should SC decide to exclude exams and license fees, it would need to be discussed at the beginning of the year and added to the guidelines as well as the application.

Staff Council Budget: Robin reported the Gainesville Budget is $5858.32 and the Foundation Budget is $2131.16.

Staff Appraisals:
Tuwanda reminded SC that the appraisals are due by March 1st.

Student Center Valentine’s Day Breakfast:
Tuwanda stated the breakfast was for staff members in the Student Center building and suggested that SC could use the idea as a future fundraising endeavor. Robin recommended Easter as a possible holiday tie-in.

Spring Job Fair – April 4, 2017:
Tuwanda announced that Career Services will hold the Spring Job Fair on April 4, 2017.

Spring Bake Sale: Robin announced there was no information on when the cookie truck will have cookies for sale.

Committee Reports:

Welcome: Joslyn reported there were 15 total new hires in January and that she sent the required notebooks with UNG notecards to other campus representatives for their personal, local handling on 2/6/17. She also noted that she sent via campus mail the notebooks to the 7 new hires in Gainesville. Tuwanda suggested SC order more notebooks as there are 10 left. Joslyn stated that the Dahlonega campus might have more notebooks available.

Staff Awards: Kay reported that the January recipients will have their awards by the first of next week, and that there have been more recommendations since the email nomination form was completed.

Staff Development: No members present. There was no update given.

Public Relations: No members present. There was no update given.

Nominations: Tuwanda stated that Brandy had emailed her and did not have anything new to report. Michael noted that several SC members will be rolling off and SC will need to replace them. Marianne stated that there have been many interested applicants in the past and that SC has a good alternate base.

Other:

Robin reported that one person had applied for the book scholarships and there have been some complaints about the length of time it takes to disburse the scholarship. It was stated that the guidelines should be updated to notify applicants of the lengthy process due to the fact that the funds have to be disbursed through financial aid.

The meeting was adjourned at 3:46 p.m.

Respectfully submitted,
Carrie Wills

January 2017

UNG-Gainesville Staff Council Meeting
January 11, 2017 Meeting Minutes
A regular monthly meeting was held on Wednesday, January 11, 2017, and was called to order by Vice Chair Tuwanda Wilson at 3:13 pm.  

  • Members present: Tuwanda Wilson, Kay Barfield, Robin Bright, Marianne Leidy, Larry Jones, Phil Patterson, Michael McCaffrey, Carrie Wills, Maureen Martin, Debbie Krewson, Kristie Kiser.
  • November meeting minutes were approved. There was no monthly meeting in December.
  • Senior Vice Chair elect for 2017: Stephanie Hulsey

    Tuwanda reported the election results from the Quarterly meeting.  Stephanie Hulsey will serve as the Senior Vice Chair beginning in Fall 2017.  

  • Quarterly Meeting, December 7, 2016, Oconee

    Tuwanda recounted the Professional Development opportunities Ron Graves discussed at the meeting: many new courses, name change from skillsoft to skillport, onboarding new employees, leadership development, and student workers may use skillport for training purposes.

  • Staff Development Funds & Staff Council Budget

    Robin stated that the balance for Staff Development Funds is $2829.02 before the assessment fees from Alyson Paul. 

  • Staff Council Budget
    • Robin stated that the Foundation has currently $2509.67 left in the budget and the Staff Council Budget for each campus is: Dahlonega $938.21, Oconee $1416.14.
    • The Gainesville Budget of $5858.32 is after the gateway donation and after the first book scholarship. Robin noted this ($5858.32) is the final total after paying for the Helpful Harvest luncheon.
  • Spring Bake Sale

    Robin noted we would purchase cookie dough from the cookie truck to be used for the bake sale, but do not have a concrete date for the purchase of the cookie dough or the bake sale.  The bake sale will be held in the courtyard once a date has been determined.  Robin also stated that she has prepared notes for the next Helpful Harvest to aid the person in charge of the event.

  • Committee Reports
    • Welcome

      Joslyn was absent, but Tuwanda met with her before the meeting and indicated that Joslyn would collect the new hire list from HR and would distribute each campus’s list & number of required books to the welcome committee on that campus.  It was decided that the committee would personally deliver the books to the new hires and more books will need to be ordered. 

    • Staff Awards

      Maureen reported that she and Kay are up to date, all awards have been sent out, and since the creation of the email she has received over 30 nominations.  

    • Staff Development

      There was no update given.

    • Public Relations

      Kristie stated that Haley updated the website and is looking for feedback, glitches, or other problems with it.  

    • Nomination

      Marianne indicated that SC will need to begin looking for more members and the Treasurer and Secretary positions will open for vote.  Kristie Kiser noted she would be interested in the Treasurer position but will need to be nominated for it. 

    • Other

      Marianne suggested a notice board be created to get staff to apply for book scholarships and stated that reimbursement goes through Jill Rayner, the Director of Financial Aid, and is paid out when scholarships are paid out.
      Kristie asked the council if it would be possible for the Gainesville Staff Council to serve as the sponsor for the Relay for Life so it could be sanctioned. Maureen suggested contacting Melissa Walton to see how the Dahlonega campus handles this while Robin stated that as long as the monetary donations do not have to go through the staff council or foundation accounts, it should be ok. The motion was made to have the Gainesville Staff Council serve as the sponsor for Relay for Life, seconded and carried with the knowledge that we will revisit this if problems arise.

  • The meeting was adjourned at 3:56 pm.

 Respectfully submitted,

Carrie Wills

November 2016

UNG-Gainesville Staff Council Meeting
November 9, 2016 Meeting Minutes
A regular monthly meeting was held on Wednesday, November 9, 2016, and was called to order by Vice Chair Tuwanda Wilson at 3:08pm.  

  • Members present: Tuwanda Wilson, Kay Barfield, Robin Bright, Brandi Daniell, Larry Jones, Phil Patterson, Joslyn Hilliard, Carrie Wills, Maureen Martin, Debbie Krewson
  • October meeting minutes were approved. 
  • Questions/Concerns about FLSA Changes

    Zeneth Carter, the Payroll Director, joined our meeting to discuss and answer questions about the FLSA changes that many are going through.  She explained that, as of now, Wednesday, December 21st will be a regular day and open to the public and Staff are expected to work or take Comp/Annual leave if they choose not to work.  On Thursday & Friday, December 22nd -23rd, the University will be open for all Staff to work, but it will NOT be open to the public.  This is so that Staff affected by the FLSA changes have an opportunity to work instead of taking Comp/Leave time as they might not have enough to cover the Winter Break.  If staff want to take Comp time for December 22nd-23rd, Bi-Weekly employees will need to use 10 hours and Salaried employees will need to use 14.5 hours to cover those two days.  She also stated that, for now, Staff can earn up to a max of 60 hours of Comp time and that it is available for up to 20 weeks from date earned.  Comp time should be used before Vacation or Sick time.  

  • Staff Development Funds & Staff Council Budget
    • Robin stated that the balance for Staff Development Funds is $12,846.18 and that $5902.35 has been committed.
    • She also indicated that the Staff Council Budget for books scholarships is $1786.
    • The Foundations budget is currently $2760 (down from $3500) because of the purchase of plaques for Staff Awards.
  • Helpful Harvest

    Robin reported that there have been 101/125 tickets sold and that the Blues Brothers (Ben Wynne and Dr. Oates) will be performing & Ben will be the Auctioneer.  Staff Council members are to wear their Staff Council shirts and bring black sunglasses.  Robin stated that there are over 400 items to auction and that once ticket sales are over, Marianne and/or Kristie will need to meet with David to finalize food costs and to request the tablecloths to be set up on Thursday. 

    Robin also called for volunteers to help set up the room on Thursday, November 17th after 12:00pm.

  • Committee Reports
    • Welcome

      Joslyn stated there was nothing to report at this time. 

    • Staff Awards

      Maureen reported that she and Kay presented the Staff Member of the Year award to Shannon Shockley (Gainesville Campus) at the Faculty & Staff Awards Ceremony on November 7, 2016 and they have presented the August & September awards to the winners and have chosen the winner for October, but have not had a chance to meet with the winner.  Maureen and Kay both stated that it is difficult to get people to nominate staff for the award.  Suggestions for making this easier included creating an email address specifically for nominations, printing posters to put up around campus, and creating digital signage to run on the tvs across campus.  

    • Staff Development

      Tuwanda opened the discussion as Elizabeth is not on the Gainesville campus. Robin stated that Elizabeth is busy collecting applications and outlined the application process: Elizabeth collects the applications and supporting documentation and then forwards the completed applications out to the committee members and it’s the committee’s responsibility to approve/decline the applications.

    • Public Relations

      Kristie was absent; no report at this time. 

    • Nomination

      Brandi stated there was nothing to report at this time.

  • The meeting was adjourned at 4:09 pm.

 Respectfully submitted,

Carrie Wills

October 2016

UNG-Gainesville Staff Council Meeting
October 12, 2016 Meeting Minutes
A regular monthly meeting was held on Wednesday, October 12, 2016, and was called to order by Vice Chair Tuwanda Wilson at 3:00pm.

  • Members present: Tuwanda Wilson, Marianne Leidy, Maureen Martin, Brandi Daniell, Kristie Kiser, Debbie Krewson, Joslyn Hilliard, Carrie Wills, Kay Barfield, Robin Bright, Larry Jones, Phil Patterson.
  • Previous meeting minutes were approved by two members. 
  • USGSC Conference 2016

    Tuwanda gave a recap of the quarterly meeting which included a breakout motivational speaker and a HR representative who discussed the upcoming FLSA changes for the affected staff.  At the meeting, an HR representative also reviewed the hours/pay needed for the upcoming holiday.  Also, a question of whether or not the University will begin charging a $100/month fee for insurance coverage for an employee’s spouse is a possibility for the future.

  • Staff Development Funds & Staff Council Budget

    Robin reported no change to the budget; it’s the same as last month.  There have been 35 submissions for Staff Development Funds sent out to the committees, though Robin stated she’s only had about 6 completed & approved submissions thus far.

  • Secretary Nominee

    Carrie Wills was nominated by Tuwanda, and voted in by Robin, Kristie, & Marianne. 

  • Faculty & Staff Awards Ceremony

    Maureen & Kay will be presenting the awards, which are to be held 11/7/16 in the CE Auditorium at 12pm.  The plaques have been ordered and winners (with photos) will be put on the notice board for recognition.  The question, “How do we get people to nominate others?” was raised and Kristie will work on publicizing our awards.  

  • Helpful Harvest

    Robin reported that she has had many donations and needs help making calls, and collecting the donations from local vendors.  She and Debbie have been busy organizing & inventorying donations, making bid sheets & basket tags but could use more help.  She also reminded the council that the 125 tickets went on sale today (10/12).  Christy Morrison will be helping with decorations.  Robin asked for donations for the event as well as vases for decoration. 

    *Robin also requested another meeting before the Harvest which is scheduled for

    October 21st @ 10am, location tbd.

  • Committee Reports
    • Welcome

      Joslyn Hilliard stated she had received the list of August & September 2016 staff hires: 24 at Dahlonega, 8 at Gainesville, 2 at Oconee, and 1 at Blue Ridge for a total of 35 for 2 months.  She sent handwritten notes on the UNG folded notecards attached to the gift notebooks via campus mail to each new staff member.  She was short 18 notebooks and will send more after she gets more from Tuwanda.  Also, she will continue to get the monthly hiring report and send notes/gifts to each person.  

    • Staff Awards

      Maureen reported they have had their first meeting and now have a process for Staff Awards, Included the list of August & September nominees.  It was discussed that the goal would be to award the staff member by the end of the following month.  

    • Public Relations

      Kristie stated that a Staff Council facebook page could be difficult to maintain and recommended a basic website for SC needs.  Office 365 was brought up as a possible solution for SC members to collaborate and post information for staff.  

    • Nomination

      Brandi stated there was nothing to report.  Marianne said a nomination poll would be sent out to vote on Senior Staff Council.  Tuwanda and Stephanie are in the running for this position.

    • Other

      Marianne asked for feedback with regard to the proposed changes to approved class times beginning Fall 2017.  Some suggestions specifically related to staff were how would this change affect the budgets, working hours for staff, and would the summer schedule be affected by this change. 

  • Tuwanda noted that the Benefits Fair will be held on October 18th in the Robinson Ballroom and asked for volunteers to work the Staff Council table from 9am-3pm and she will send out the volunteer schedule.
  • The meeting was adjourned at 4:13pm.

 Respectfully submitted,

Carrie Wills

 

April 2016

UNG-Gainesville Staff Council Meeting
April 13, 2016
Agenda

  • Approve minutes from March Meeting- Approved
  • Staff Development funds- All funds have been dispersed or promised
  • Fundraiser for the spring- Robin has not yet heard from the Cookie Truck
  • Update on Diversity council- Diversity council put together a list of suggestions for the Dr. Jacobs
  • Staff award ceremony- look for dates in May to hold it
  • Committee reports:
    • Welcome: Will start with Jan 2016 new hires
    • Staff Awards: Will meet in a few weeks to pick winner
    • Staff Development: All money has been allocated
    • Nominations: We need 8 new members. Please send nominations to Marianne or Robin
    • Public Relations:
  • *Other:

March 2016

UNG-Gainesville Staff Council Meeting
March 9, 2016 Meeting Minutes
Attendees: Attending:
Robin Bright, Regina Bryant, Tuwanda Wilson, Marianne Leidy, Cayse Wilson, Allie Bradley, Michael McCaffrey, Phil Patterson, Larry Jones
Absent: Jessica Bohannon

  • Approved February Meeting minutes
  • Executive Council Update:
    • Discussed SCAC
    • Discussed budget & facilities
    • 3% Merit raises is expected-not everyone will get it
    • Dah needs 15-20 new office spaces
    • Lanier Tech to open Spring 2018/2019
    • Talking of expanding Strickland Bldg
    • Oconee looking to add another new bldg. and a parking deck
  • Alternate: Notified the 3 highest, but no response from two and 1 don’t want to
    • Brenda Bishop is interested
  • Staff Development Funds: $1,709 left
  • Fundraiser for the spring: Cookie Sale???
  • Quarterly meeting in Cumming, Thursday, March 17th
  • Committee Reports:
    • Welcome: Will discuss giveaway at Quarterly meeting
      • Tuwanda will check on prices for givaways
    • Staff Awards: will meet soon
    • Staff Development: $2118

February 2016

UNG-Gainesville Staff Council Meeting
February 10, 2016 Meeting Minutes

Attendees: Attending:
Robin Bright, Regina Bryant, Tuwanda Wilson, Marianne Leidy, Cayse Wilson, Allie Bradley, Michael McCaffrey, Phil Patterson, Larry Jones
Absent: Jessica Bohannon, Joslyn Hilliard

  • Approved November Meeting minutes
  • Executive Council Update:
    • Discussed presentation on Branding
    • Discussed facilities master plan for Lanier Tech
    • Expected enrollment growth of 10,000 students by 2025
    • Also discussed putting a road behind Lanier Tech to relieve traffic congestion
  • Diversity Council
    • Safe Space Training: 2/18/16 12:30pm-1:30pm
    • OURS video: students working on
  • Beth Bellamy Left UNG: Allie is now voting member
  • Alternate: need alternates in G’vlle and Cumming
  • Staff Development Funds: $2800 left
  • Committee for Fac/staff scholarship fund/setting up guidelines: Cayse, Tuwanda, Michael & Robin
  • Fundraiser for the spring: Taste of Gainesville?????
  • Committee Reports:
    • Welcome: Jessica Bohannon is Chair
      • Tuwanda Wilson is Co-Chair
    • Staff Awards: 2 new committee members for Cumming
    • Staff Development: $2800
Oconee Meetings

August 2017

UNG Staff Council Meeting Summary, August 11, 2017, 10:00 a.m., Room 581

  • Meeting called by: Kasi Ives
  • Type of meeting: Campus Staff Council Meeting
  • Notetaker: Kate Jordan
  • Attendees: Kasi Ives, Emily Mcilvain, Adan Diaz, Kayla Heider, Kate Jordan 

Committee Discussion

  • Discussion: Discussed the website to show the various committees staff council members can join.  The importance of each committee as well as the requirements of each one. 
  • Conclusions: Each member chose their committees- Public Relations: Emily M & Kate J; Welcome Committee: Kayla H., Adan D.; Staff Awards: Kayla H., Kasi I.; Elections/Nominations: Emily M.; Staff Development: Kasi I., Adan D.; Scholarship: Kate J., Adan D.; Kasi I., Kayla H., and Emily M. The website is where members can upload photos of events, meeting minutes, and where nominations forms are located.  

Staff Council Scholarship

  • Discussion: Discussed who is eligible for the scholarship, where the funds are located, how to expand the scholarship to all USG schools, and when to award the scholarship. Members also discussed how to advertise the scholarship to increase applicants
  • Conclusions: Kasi will email Stephanie Hulsey for clarification regarding the criteria for the scholarship. Decided on a deadline for applicants: the fall semester is October 1st and the deadline for spring semester is March 1st both at the close of business day.  October’s deadline is to only include UNG applications with the hope that March’s deadline can include USG. Emily M’s student worker will make a flyer to advertise around the campus.
  • Action Items: October 6th- Application Review for the fall semester
    • Person Responsible: Emily M. - book room

Fall Events

  • Discussion: Members discussed what events do we want to host for fall as well as the deadline to request our budget. Kayla proposed listing committees and members so UNG faculty and staff can contact the appropriate member if necessary.  Kasi also noted, members will be reimbursed for products purchased for events. Emily M. assigned times and delegated food or coffee to members.
    Kasi, Kate, & Emily will work 8-9, Adan & Kayla will work 9-10.  
  • Action Items: 
    • 2 boxes of coffee, Make Flyer
      • Person Responsible: Kate J. 
    • Donuts and muffins from Sam's Club
      • Person Responsible: Kayla H. 

Resource Persons: Stephanie Hulsey to be contacted for further information and clarification.

January 2017

UNG Staff Council Committee Meeting Summary
January 23, 2017

  • In Attendance: Lakeshia Jordan, Kasi Mize, Kayla Heider, Emily McIlvain, Jonathan Barefield
  • Instead of a Valentine’s Day breakfast, the Council elected to do a Valentine’s Day Hot Chocolate Social on Feb. 14 from 9AM-11AM in the breakroom.
  • Supplies needed for the social were discussed: spoons or stirring straws, hot chocolate, mini muffins, and candy will be needed.
  • Kayla will do the shopping; Emily will do setup and decorating.
  • Emily will reserve the breakroom for that day.
  • Kasi will check with campus catering services to see if they can provide hot water in thermoses. 
  • Oconee Staff Council Members will take turns staffing the table for the Hot Chocolate Social.
  • The Council decided to put Valentine’s Day candy in the mailboxes of faculty and staff to promote the Hot Chocolate Social.
  • Emily will be in charge of making posters and tags for the candy.
  • The Oconee Staff Scholarship was also discussed:
    • Lakeshia will verify with Marianne that the application has been posted online.
    • Need to open the scholarship up to USG students instead of just UNG.
  • The meeting was adjourned at 11:30AM.

Submitted by Kasi Mize, Oconee Staff Council Secretary 

August 2016

UNG Staff Council Executive Committee Meeting Summary
August 3, 2016

  1. Date, time and location for 1st Quarterly Meeting: Thursday, September  15th on the Gainesville campus from 1:30-3:00. Marianne will see if Dr. Tom Walters, UNG’s ombudsman, can speak to the group.  Oconee campus will  host the December Quarterly Meeting, Cumming will host in March and Dahlonega in June.
  2. Each campus will submit a budget request for fundraisers or other sponsored activities that come from Foundation funds (received $3500).
  3. Committee chairs: Staff Awards:  Maureen Martin(G), Staff Development:  Stephanie Hulsey(D),PR:  Lyne Hitt(C),Welcome:  Joslyn Hilliard(G), Elections/Nominations:  TBD, Vice Chairs will send Marianne a list of which committee their members have agreed to serve on.
  4. USGSC Conference at Kennesaw State on Oct. 6-7.  Cost of registration is $75 and Staff Development funds can be used for this and travel expenses.  Marianne will send out information to all Staff Council members to see who will attend.  Annual dues for USGSC of $25 will be paid by Robin.
  5. Campus News/Ideas/Suggestions/Questions:

Cumming:  Planning for first ever Convocation on campus.  Still looking into fundraisers for beginning a scholarship fund, but will self-fund.

Oconee:  Would like to sponsor a campus social (meet & greet) and hold a possible raffle as fundraiser for scholarship.  Looking into finding a local gym to give discount for students, faculty and staff to have their own gym.  Asked about finding something the campuses who do not receive free meals can receive.  Scholarship guidelines are ready and they will be distributing soon.

Dahlonega:  New dorm is now ready.  Scholarship fundraisers are being planned and committee members selected soon.

Gainesville:  Members volunteered for committees at the last meeting.  The 2nd Annual Helpful Harvest Auction fundraiser date is set for Friday, November 18th.  The first planning meeting for the auction is next Tuesday.

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