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3.7 Class Attendance Policies

  • 3.7.1 Student Attendance Policy

    University of North Georgia expects students to attend all regularly-scheduled classes for instruction and examination. When a student is compelled for any reason to be absent from class, the student should immediately convey the reason for the absence directly to the instructor. The student is responsible for all material presented in class and for all announcements and assignments.

    The decision to permit students to make up work that is required in any missed class resides with the instructor. Students who stop attending class may be administratively withdrawn (with or without academic penalty); a grade of W may be assigned when students fail to attend 10% of any class meetings prior to the midpoint of the term; a grade of WF will be assigned when students stop attending after the midpoint. Individual instructors or departments may have attendance policies stricter than that of the university, as long as the policies are stated in the class syllabus.

    Students who are absent because of university-sponsored activities that are approved by the provost or vice president for student affairs will be permitted to make up any work missed during the absence.  “University-sponsored activities” include activities related to performance groups, university athletic teams, the Corps of Cadets, the Student Government Association, field trips related to academic courses, as well as any other university-sponsored activities approved by the provost or vice president for student affairs. Approval of such absences will be granted only if the instructor receives advance notice in writing from the faculty member or university official sponsoring the activity.

    Extenuating circumstances for which an absence may be excused include participation in university-sponsored activities, hazardous weather conditions, personal hardship, extended illness or hospitalization, family emergencies, or death in the immediate family. Instructors may request documentation to verify the extenuating circumstances.

    Any absence problems which cannot be resolved between the instructor and the student are referred immediately to the appropriate department head and, if necessary, to the dean of the appropriate school. The dean of the appropriate school is the final arbiter in all absence disputes.

    Approved 12-DEC-2012

  • 3.7.2 Withdrawal/Drop Policy

    There is a short period at the beginning of each new semester during which students are permitted to drop and/or add classes with no penalties and are not required to obtain permission from the instructor. 

    After the drop/add period, students will be able to withdraw from courses only via their Banner account.  Students with a HOLD on their registration process may withdraw from a course or courses by completing the Course Withdrawal Request form and submitting it to the Registrar’s Office in person, via FAX, or via U.S. Mail.

    Limitations with regard to the official last day to drop a course with a grade of W apply in the online withdrawal process.

    • If the student processes the online withdrawal form before 12:00 Midnight on the last day to withdraw with a W, the student will receive a grade of W for the course.
    • If the student processes the online withdrawal form after 12:00 Midnight on the last day to withdraw with a W, the student will receive a grade of WF for the course.
    • If the student processes a paper withdrawal request in person, via FAX or U.S. Mail before 5:00 PM on the last day to withdraw with a W, the student will receive a grade of W for the course.
    • If the student processes a paper withdrawal request in person, via FAX, or U.S. Mail after 5:00 PM on the last day to withdraw with a W, the student will receive a grade of WF for the course.
    • It is possible for students who demonstrate a hardship or qualifying medical condition(s) to receive a grade of W should their withdrawal occur after the last day to withdraw with a W.

    Instructors retain the ability to assign a grade of W or WF for excessive absences per the university’s attendance policy, assuming the student is withdrawn for excessive absences prior to the student processing the online withdrawal form.

    Students may be reinstated into a class from which they have withdrawn by completing the Course Reinstatement Request form. The course reinstatement request requires the signature of the instructor of record for the course, department head and dean, or their designees. The course reinstatement request must be submitted to the Registrar’s office no later than 5:00 PM on the last day of classes for the term in which the course is being offered.

    For the purpose of university records (Registrar’s office, Financial Aid office, Business office, etc.), the date the completed online or paper request is received in the Registrar’s office will be considered to be the last day of attendance in the class.

    Approved 10-APR-2013

  • 3.7.3 Hardship Withdrawal
    A student may be administratively withdrawn from the university when it is determined that the student has a condition which (a) causes the student to be unable to meet institutional requirements for admission and continued enrollment, (b) causes the student to interfere with the rights of other members of the university community or its personnel, or (c) poses a significant danger or threat of physical harm to the student or to the person or property of others. Either the student or the university can initiate an administrative withdrawal.

    Student-initiated withdrawal

    Students who seek to obtain a withdrawal after the approved withdrawal date must complete a Request for Health/Hardship Leave of Absence Petition to the dean of students for review or they will automatically receive grades of WF. Student-initiated withdrawals do not include any conditions for future registration. Examples include health-related withdrawal and hardship withdrawal.

    University-initiated withdrawal

    A student may be the subject of a university-initiated withdrawal from the university when 1) the student has received a student conduct sanction during a semester which would prevent the student from completing the semester or 2) it is determined, in the judgment of the vice president for student affairs, that the student is a threat to her/himself and/or others or results in a significant disruption to the university community.

    Students involved in university-initiated withdrawal have the opportunity to present their position and any relevant information prior to a final decision concerning continued enrollment at the university. University-initiated withdrawals follow the same guidelines, procedures, and due process as the student conduct hearing process outlined in the student handbook.

    This process will follow the same guidelines, procedures, and due process as the student conduct hearing process that is outlined in the student handbook.

    Students must complete all the conditions outlined within the university-initiated withdrawal. In order to be eligible to register for future terms, students must complete the Request for Re-Enrollment Form. The conditions for reapplication to the university will remain for students who have not been in attendance for three or more consecutive semesters. Please see submission requirements. Examples include withdrawal based on student conduct suspension; withdrawal based on academic misconduct suspension; and withdrawal based on behavior intervention team recommendation to the vice president for student affairs.

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