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Office of the Comptroller

The Office of the Comptroller is responsible for the collection, control and custodianship of all university funds and securities, the provision of the various trust agreements, the policies of the Board of Regents, and the policies of University of North Georgia.

We are committed to serving both internal and external constituents with quality customer service and professionalism while supporting the university's mission of core values; Courage, Integrity, Loyalty, Respect, Service, Truth and Wisdom.

In support of the university's overall mission, we continually seek methods to provide the most efficient and effective way to respond to the needs of students, faculty, staff and external customers.

Important Deadlines

May 16, 2017 - Last Day to Use P-Card and Purchase Orders

  • Last day to submit all purchase requests less than $25,000 on state-wide contract.
  • Last day to use P-Card. Please review your statement to make sure all charges posted.
  • Last day to send in requests for vehicle purchases due to DOAS approval.

June 1, 2017 - P-Card Use Resumes

  • P-Card use may resume.
  • Charges will post to your FY18 budget.
  • Please be aware for audit purposes Purchasing will need your statements early during June.
  • Please look for the notification from Purchasing for that information.

June 15, 2017 - Last Day for Travel Reimbursement

  • Last day for travel reimbursement* for travel prior to June 15. (If travel planned for a date between June 15 - June 30 and should be posted to your current FY17 budget, the Comptroller’s Office must receive a travel request estimate by June 15.)
  • Travel ending by June 30 only is applicable.

*Note: All travel reimbursements must be requested within 45 days of the trip.

  • Last day for Auxiliary departmental charges to be posted to budgets.

June 21, 2017 - Last Day for Account Payable Processes

  • Last day for accounts payable processes.
  • Please be aware that check requests will be accepted after approved and signed by the vice president of your area due to year-end surplus planning during the month of June.

June 26, 2017 - Last Day to Submit Deposits to Business Office

  • Last day to submit deposits to the Business Office to be receipted in FY17

Fiscal Year End

In order to comply with the financial audit and reporting requirements, it is necessary that we close our accounting records by June 30 and have no activity past that date.

It is our desire that all departments complete their purchasing activity during the month of May.

We respectfully ask that all departments adhere to the dates show under the fiscal year end processing deadlines.

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