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Purchasing

Purchasing’s primary responsibility is to assist the staff and faculty to obtain the proper goods and services needed to support the university's academic mission. We will oversee the purchase of all goods and services to insure that the University as well as our tax-payers are receiving the highest quality product for the best price. Purchasing is responsible for managing, advising, and monitoring all procurement activities at the University of North Georgia, reviewing all purchasing contracts, and administering the Purchasing Card (P-Card) program.

Procurement Code of Ethics

Procurement Services strives to be an ethical role model for the University of North Georgia and peer institutions by demonstrating core values that are essential for building a best in class purchasing operation. These core values are in direct alignment with the University’s values:
  • Inclusiveness and diversity through engaging local suppliers, and utilizing diverse and disadvantaged suppliers where possible.
  • Integrity and transparency through ethical behavior, compliance with stated practices and policies, and communication of our goals and results.
  • Effective stewardship through ongoing financial goal setting to deliver value, emphasizing vendors promoting sustainable products and operating in a manner which supports attainment of the university’s financial objectives.
  • Avoid the intent and appearance of unethical or compromising practice in relationships, actions, and communications; Never solicit or accept money, loans, credits, or prejudicial discounts, and avoid the acceptance of gifts, entertainment, favors, or services from present or potential suppliers which might influence or appear to influence purchasing decisions.
  • Demonstrate loyalty to the University of North Georgia by diligently following all lawful instructions while using professional judgment, reasonable care, and exercising only the authority granted.
  • Display the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and inspire the confidence of the public being served.

This is the Policy expected for all UNG personnel working for the Purchasing Department. Any failure to meet this code of ethics will result in disciplinary action.

Service Statement

Procurement Services commits to the following:
  • Treat customers with respect and courtesy, and respond to their needs with a sense of urgency;
  • Return phone calls in no more than 24 hours (the following business day);
  • Return emails in no more than 24 hours (the following business day);
  • Issue a purchase order, or contact the requisitioning unit for additional approvals or documentation as required, in no more than 72 hours (or 3 business day);
  • Provide acknowledgment of receipt of request for bids in no more than 72 hours (or 3 business day).

Services

Contract Management

Contract Management is an integral part of the purchasing function and contract development often begins with the creation of a solicitation for goods or services. Once a contract has been put in place, it will be administered by the purchasing department.

All contracts and/or agreements are to be reviewed by the purchasing department before signature. In most cases, they will need to be signed by the senior vice president for business and finance.

State Contracts (aka Statewide Contracts or SWCs) have been awarded by the State of Georgia and we are allowed to purchase from them without further competitive bidding. View current SWCs.

Agency Contracts have been completed and awarded by UNG.  They typically run from year-to-year with renewal options extending them up to five (5) years. All departments using an agency contract will fill out a vendor evaluation sheet at the end of each fiscal year.

P-Card

The Purchasing Card (P-Card) program simplifies day-to-day purchasing activities while enhancing cost effectiveness. The primary benefit of using the P-Card is the elimination of purchase order paperwork. This streamlines purchasing and payment procedures, reduces the administrative burden traditionally associated with small dollar value purchases, and allows for quicker receipt of goods. The P-Card offers good accountability through consistent and timely reconciliation processes and electronic management controls. The P-card is honored by all merchants who accept Visa, and there are no annual, transaction or reporting fees.

Contact Information

332 Sunset Drive
Dahlonega, GA 30597
purchasing@ung.edu 

Offices

706-864-1940 (Dahlonega)
678-717-3835 (Gainesville)
706-864-1943 (Fax)

Hours

Monday - Friday
8:00 a.m. - 5:30 p.m.

Summer Hours

Monday - Thursday
8:00 a.m. - 5:30 p.m.
Friday
8:00 a.m. - 12:00 p.m.

Staff

Name Title
Beverly Long Director, Purchasing
Angela Allen Buyer
Donna Webber Buyer
Milton Hansen Purchasing Card Coordinator
Sue Pickel Contract Facilitator/Buyer
Jennifer Alday E-Procurement Administrator

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