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Roll Verification

  • 3.8.1 Roll Verification

    Faculty are required to verify the accuracy of class rolls on a designated date generally 1-2 weeks after the drop/add period has concluded for each term. Class rolls are not official until drop/add is over. The roll verification periods will be listed on the academic calendar for the term, and an email message will be sent to the faculty/staff listserv each term to notify faculty of the roll verification dates.

    The purpose of the roll verification process is to prevent future problems associated with tuition refunds, federal financial aid relative to Title IV refunding rules, and issuance of grades of 'NR' (not reported), 'WF' or 'F' for student who never attended class.

    Instructors should check their rolls for attendance throughout the semester to ensure that students have not stopped attending the class without processing an official withdrawal.

     

  • 3.8.2 Roll Verification Procedure

    The Registrar’s office will send an email to the UNG list indicating the roll verification period for the term (or part of term). Roll verification should be completed during the time frame announced.

    Each primary instructor or instructor of record will verify his/her roll online from within Banner in the manner described by the Registrar’s office. The department head will be responsible for submitting roll verifications for course sections that have STAFF listed as the instructor.

    After the close of the roll verification period for the term (or part of term), Registrar’s office staff will modify the rosters of the course section based on the changes submitted by the instructor (or department head).

    Students who need to be reinstated to the course must complete the course reinstatement process by seeking approval from the instructor and completing the Course Reinstatement Request form.

  • 3.8.3 Uniform Online Course Roll Verification Procedure

    Faculty Handbook 3.8.3

    Summary

    Online courses, (Undergraduate courses only) will use a Mandatory Attendance Quiz AND an Introduction Discussion Post as the standard roll verification instrument for all online courses.  

    Justification

    The purpose of the roll verification activities is to prevent future problems associated with tuition refunds, federal financial aid relative to Title IV refunding rules, and issuance of grades of "NR" (not reported), "W", "WF" or "F" for students who never attended online class.  When there is one uniform method used to complete attendance verification, we can provide more clear instructions that are consistent and correct across all online courses. 

    Methodology

    The Mandatory Attendance Quiz AND Introduction Discussion Post will be due 72 hours after the end of the Add/Drop period (typically the Wednesday of the week following add/drop).

    1. A uniform due date allows last-minute enrolled students to complete the activities.
    2. This allows instructors to perform roll verification before the roll verification deadline. 

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