Reservation Process for Expressive Activity Procedure
Section
University-Wide
Effective Date
9/8/17
I. Definitions
A. Expressive Activity: Communicative conduct or activity, other than commercial speech/activity, that is protected by the First Amendment of the Bill of Rights of the United States Constitution, such as public speeches, demonstrations, marches, protests and picketing, and the distribution of literature. Commercial speech is governed under the University’s Solicitation Policy.
B. Recognized Student Organization or RSO: Any number of persons who have complied with the formal requirement for University recognition including Fraternities, Sororities, Chapters and Student Clubs, the Corps of Cadets and affiliated Co-curricular Clubs.
C. Non–University Community Member: Individuals or groups of people who are not enrolled at or employed by UNG
D. University Community Member: Any persons enrolled at or employed by the University including faculty, staff, administrators and employees, and recognized University affiliated entities including University foundations, Recognized Student Organizations, University Departments, and Structured Volunteers.
II. Procedure(s)
A. University Community Members
a. University Community Members, who plan to engage in Expressive Activity involving 25 or more persons, must submit a completed Designated Public Forum Reservation Request, located on the Dean of Students webpage, at least two business days prior to the scheduled activity and receive confirmation of the reservation, in writing, from the Dean of Students Office prior to engaging in such activity.
b. The Dean of Students Office personnel will confirm a reservation for one of the Designated Public Forum Areas or another available area of campus, as requested by the applicant, and may only deny a reservation for the limited reasons set forth in Section C below.
2. Limited Public Forum
a. Recognized Student Organizations wishing to engage in Expressive Activity in a Limited Public Forum should contact the Office of the Dean of Students to facilitate the space reservation in the facility reservation system used by the University (https://calendar.ung.edu/virtualems/), at least two business days prior to the planned activity.
b. Faculty and Staff that wish to engage in Expressive Activity in a Limited Public Forum must submit a request for reservation of that location. A space reservation request must be submitted via the facility reservation system used by the University (https://calendar.ung.edu/virtualems/), at least two business days prior to the planned activity.
B. Non-University Community Members
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To reserve the Designated Public Forum, Non-University Community members must submit a completed Designated Public Forum Reservation Request, located on the Dean of Students webpage, at least two business days prior to the scheduled activity and receive confirmation in writing from the Dean of Students Office prior to engaging in such activity. The requesting party should be notified within one University business day after its submission.
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To reserve Limited Public Forums, Non-University Community members must contact the Office of Professional & Continuing Education to book the space. More information can be found on the facilities webpage.
C. General Procedures
1. When assessing a reservation request, the University personnel must not consider or impose restrictions based on the content or viewpoint of the expression. The University may only deny a reservation request for one of the following reasons:
2. Appeals related to the decision of the Dean of Students Office personnel should be made in writing to UNG’s Vice President for Student Affairs. The decision of UNG’s Vice President for Student Affairs or his/her designee is final.
III. Policy Reference
The procedures above are part of the operational implementation of the University’s Policy on Expressive Activity and are in compliance with that policy.
IV. Review and Responsibility
Responsible Party
Office of General Counsel
Review
Every three years (or more frequently if needed)