Hiring Faculty/Academic Administrative Positions

  • Step 1Vacant Position
  • Step 2Recruitment Justification Form (if applicable)
  • Step 3Job Opening Approvals
  • Step 4Applicant Review by Hiring Manager and Committee Members
  • Step 5Hiring Manager Sends Job Offer Information to HR for Approval
  • Step 6Job Offer Approval
  • Step 7Offer Letter

  1. The Hiring Manager should reach out to the Talent Acquisition Manager to initiate the process.
  2. The Talent Acquisition Manager will collect the necessary information to start the hiring process. The hiring manager will need to at this time provide the Talent Acquisition Manager with the names of all committee members.
    • With Careers, there is no "search chair" designation. Everyone will be listed as a committee member on the job posting.)

  1. The hiring manager will need to complete and add the Recruitment Justification Form (RJF) and approve the job opening.

  1. The approvers will have a pending notification in recruiting self-service once the job opening gets to them for approvals.

  1. The Hiring Manager will be responsible for moving applicants through the process including dispositioning them in the system.
  2. The Hiring Team may review applications and begin the interview process while the position is posted. However, all qualified applicants must be considered. Committee members can only view and print applications. 

  1. Once you have selected a final candidate, you will need to submit the following information via email to the Talent Acquisition Manager.
    • Job Title and Job Opening ID #
    • Applicant’s Name
    • Start Date
    • Salary
    • Relocation Amount (If Applicable)
    • Budget Account String
    • Budget Amount
    • Tenure Track (Yes/No) – Hiring Level (Lecturer/Sr. Lecturer, Assistant or Associate Professor) - (Faculty Only)
    • Years Toward Tenure if applicable (Faculty Only)
    • ERS/TRS Retiree (Yes or No)
    • Campus Location

  1. The approvers will have a pending notification in recruiting self-service once the job offer gets to them.

  1. The offer letter will be sent to the candidate once the job offer approval is completed.
  2. The hiring manager will be notified when the candidate has accepted the offer.

Other Resources

Searching and Interviewing

To prepare and set up your search committee, please review the procedures for Search & Screening Procedures for Faculty & Academic Administrative Positions.

These procedures will help you in the following areas:

  • Setting up a search committee
  • Committee chair responsibilities
  • Advertising the position
  • Screening candidate files
  • Interviewing candidates
  • Interview question guide
  • How costs are handled
  • Confidentiality
  • Disqualification of Candidates
  • Nomination procedures
  • Candidate reimbursement for expenses