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Hiring Students

Requesting a Student Employee

How to Request an Institutional Worker

  • The hiring manager will complete the Student Position Description Form
  • They will send this form in an email addressed to Oneshia Willis with Lisa Howard as a carbon copy, and Oneshia will post the position via Hire Touch.
  • When the manager is ready to hire, they will complete the Hiring Proposal Form and attach it to an email addressed to Oneshia Willis with Lisa Howard as a carbon copy. 
  • HR will start the Hiring Proposal and complete the hiring process. (Send offer letter, background check, new hire onboarding documents, etc.)
  • The hiring manager will receive the following notifications during the new hire onboarding process: (offer letter, offer letter acceptance, and onboarding complete)

How to Request a Federal Student Worker

  • The hiring manager will go to the financial aid home page within MyUNG (Login required to request the student worker. The hiring manager will click on Federal Work Study, then FWS Request Form.
  • Once submitted, the FWS Request form will go to financial aid for approval.
  • Financial Aid will approve or deny the request. If the student request is approved, HR will be sent notification via Financial Aid / SharePoint. If the student request is denied, Financial Aid will let the department know that their request has been denied.
  • HR will then post the approved position (s) via Hire Touch.
  • When the manager is ready to hire, they will complete the Hiring Proposal Form and attach it to an email addressed to Oneshia Willis with Lisa Howard as a carbon copy. 
  • HR will start the Hiring Proposal and complete the hiring process. (Send offer letter, background check, new hire onboarding documents, etc.)
  • The hiring manager will receive the following notifications during the new hire onboarding process: (offer Letter, offer letter acceptance, and onboarding complete.)

How to Rehire a Current Student worker

Students that are rehires for your department do not have to apply via Hire Touch.

If the student is currently working in your department, in order to rehire them for the following semester, you must complete a Student Work Agreement Rehire Form

Search Chair Instructions

Reviewing Applicants via Hire Touch

To review applicants in Hire Touch:

  1. Click on the Hire Touch Login link and log in with your UNG login information.
  2. Click on the postings tab and you should see the position listed.
  3. Your view should say “Committee/Search Chair/Hiring Manager Postings”
  4. Click on the job title, and your view will change to “My Committee Job Applicants – Students”.
  5. If there are any applicants that have applied, they will be listed.
  6. NOTE: As the chair, you will also be responsible for closing out all candidates that have applied to this position. Therefore, you must select a disposition code for all candidates.
    In order to see the disposition codes, you must click the drop down menu and change your view from “My Committee Job Applicants - Students” to “Search Chair – Student.”

Closing Out Applicants in Hire Touch

To close out applicants via Hire Touch:

  1. If the applicant does not meet the qualifications for the position
    1. Click on the green arrow and select “less qualified / no interview” and save.
    2. Select a disposition code and save.
  2. If the applicant meets the qualifications and you wish to conduct a phone / skype interview or bring the candidate on campus for a campus interview
    1. Click on the green arrow and select "interview."
    2. Click save.
  3. After the interview, if you do not wish to proceed
    1. Click on the green arrow and select, "no longer being considered."
    2. Select a disposition code and save.
  4. If you have any questions or concerns, please contact the Human Resources Department.

Search Committee Instructions

Reviewing Applicants via Hire Touch

To review applicants via Hire Touch:

  1. Click on the Hire Touch Login link and log in with your network ID login information (username and password you use to access your computer).
  2. Click on the postings tab. You should see the position listed.
  3. Your view should say "Committee/Search Chair/Hiring Manager Postings."
  4. Click on the job title. Your view will change to "My Committee Job Applicants - Students."
  5. If there are any applicants that have applied, they will be listed.
  6. If you have any questions or concerns, please contact Human Resources.

Frequently Asked Questions (FAQs)

Student Employment - General
What if a student worker already works for me? Do I have to post it?

If he/she has worked in your department already and the job is the same, then you just need to do the student rehire process.

Do I have to have a posting for each position even if it is the same work?

No – if it is the same work being performed, by more than one student worker, then you just need to post one position and hire as many student workers as you need.

Who determines the pay rate for student workers?
The Department determines the rate.
Do departments have control over which documents are required of students who are applying? Must they have recommendation letters?

Documents required for all student postings will include an application, cover letter.  This ties into Student Affairs mission to improve the student employment experience.  If a department wants to add additional documents, or tweak the applicant process to include specific questions, the system can accommodate these requests and HR will work with the departments to program those requests in during the posting process.

If students have already been hired for Spring, do we need to do anything?
No.
Specific to Lab Assistants
If a student worker is going to be an assistant for multiple sections, does that mean the student worker will have to complete multiple applications?

No, you just need one posting for multiple sections and just one application by the student.

What if we need more than one student assistant in a lab course? Can more than one be hired for the same position?
Yes.
How many postings do I need if I need assistants for multiple sections of a class?

No. By making postings general and including multiple sections of class (ex BIOL 1101, BIOL 1102) only one posting is required and applicants will only receive one rejection notice if they are unsuccessful in all the sections filled.  If the sections require different types of experience, then a separate posting for the other sections may be necessary.

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