Hiring Students
Requesting a Student Employee
How to Request an Institutional Worker
- The hiring manager will complete the Student Position Description Form.
- They will send this form in an email addressed to Oneshia Willis with Lisa Howard as a carbon copy, and Oneshia will post the position via Hire Touch.
- When the manager is ready to hire, they will complete the Hiring Proposal Form and attach it to an email addressed to Oneshia Willis with Lisa Howard as a carbon copy.
- HR will start the Hiring Proposal and complete the hiring process. (Background check, new hire onboarding documents, etc.)
- The hiring manager will receive the following notifications during the new hire onboarding process: (onboarding complete).
How to Request a Federal Student Worker
- The hiring manager will go to the financial aid home page within MyUNG (Login required to request the student worker. The hiring manager will click on Federal Work Study, then FWS Request Form.
- Once submitted, the FWS Request form will go to financial aid for approval.
- Financial Aid will approve or deny the request. If the student request is approved, HR will be sent notification via Financial Aid / SharePoint. If the student request is denied, Financial Aid will let the department know that their request has been denied.
- HR will then post the approved position (s) via Hire Touch.
- When the manager is ready to hire, they will complete the Hiring Proposal Form and attach it to an email addressed to Oneshia Willis with Lisa Howard as a carbon copy.
- HR will start the Hiring Proposal and complete the hiring process. (Background check, new hire onboarding documents, etc.)
- The hiring manager will receive the following notifications during the new hire onboarding process: (onboarding complete).
How to Rehire a Current Student worker
Students that are rehires for your department do not have to apply via Hire Touch.
If the student is currently working in your department, in order to rehire them for the following semester, you must complete a Student Work Agreement Rehire Form
How to Hire a Graduate Assistant
- The hiring department will send a copy of the job description for review to the following:
- Talent Acquisition: Oneshia Willis and Lisa Howard
- Compensation and Classification: Amy Collins and Cheri Wray (cc them on the email)
- Human Resources will screen all applicants for staff positions. All qualified applicants will be made available for search committee review. The position will be posted for a minimum of 10 business days.
- When the manager is ready to hire, they will complete the Hiring Proposal Form and attach it to an email addressed to Oneshia Willis with Lisa Howard cc'd on the email. If applicable, the hiring manager will then need to submit an UNG Graduate Assistantship Tuition Waiver Request Form.
- Human Resources will start the Hiring Proposal and complete the hiring process. (Send offer letter, background check, new hire onboarding documents, etc.)
- The hiring manager will receive the following notifications during the new hire onboarding process: Offer letter, offer letter acceptance, and onboarding complete.
Search Chair Instructions
Reviewing Applicants via Hire Touch
To review applicants in Hire Touch:
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Click on the Hire Touch Login link and log in with your UNG login information.
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Click on the postings tab and you should see the position listed.
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Your view should say “Committee/Search Chair/Hiring Manager Postings”
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Click on the job title, and your view will change to “My Committee Job Applicants – Students”.
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If there are any applicants that have applied, they will be listed.
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NOTE: As the chair, you will also be responsible for closing out all candidates that have applied to this position. Therefore, you must select a disposition code for all candidates.
In order to see the disposition codes, you must click the drop down menu and change your view from “My Committee Job Applicants - Students” to “Search Chair – Student.”
Closing Out Applicants in Hire Touch
To close out applicants via Hire Touch:
- If the applicant does not meet the qualifications for the position
- Click on the green arrow and select “less qualified / no interview” and save.
- Select a disposition code and save.
- If the applicant meets the qualifications and you wish to conduct a phone / skype interview or bring the candidate on campus for a campus interview
- Click on the green arrow and select "interview."
- Click save.
- After the interview, if you do not wish to proceed
- Click on the green arrow and select, "no longer being considered."
- Select a disposition code and save.
- If you have any questions or concerns, please contact the Human Resources Department.
Search Committee Instructions
Reviewing Applicants via Hire Touch
To review applicants via Hire Touch:
- Click on the Hire Touch Login link and log in with your network ID login information (username and password you use to access your computer).
- Click on the postings tab. You should see the position listed.
- Your view should say "Committee/Search Chair/Hiring Manager Postings."
- Click on the job title. Your view will change to "My Committee Job Applicants - Students."
- If there are any applicants that have applied, they will be listed.
- If you have any questions or concerns, please contact Human Resources.
Frequently Asked Questions (FAQs)
If he/she has worked in your department already and the job is the same, then you just need to do the student rehire process.
No – if it is the same work being performed, by more than one student worker, then you just need to post one position and hire as many student workers as you need.
Documents required for all student postings will include an application, cover letter. This ties into Student Affairs mission to improve the student employment experience. If a department wants to add additional documents, or tweak the applicant process to include specific questions, the system can accommodate these requests and HR will work with the departments to program those requests in during the posting process.
No, you just need one posting for multiple sections and just one application by the student.
No. By making postings general and including multiple sections of class (ex BIOL 1101, BIOL 1102) only one posting is required and applicants will only receive one rejection notice if they are unsuccessful in all the sections filled. If the sections require different types of experience, then a separate posting for the other sections may be necessary.
Hiring Forms & Information
Student/Employee Information
- Employee Information Form
- Faculty Information Sheet
- Student Employment Packet
- Student Employee Information
Verification
Selective Service Registration
- Benefited Employment Documentation
- Non-Benefited Employment Documentation
- Student Employment Documentation
Taxes and Payroll
Affiliates
Hiring
Information
Entering Time in OneUSG Connect
Pay Calendar
Equal Opportunity Statement
HIPAA Brochure
Georgia Defined Consolidation Plan (GDCP)
Right to Know
Sexual Harassment
UNG Use of State Property, Confidentiality, & Drug-Free Campus Statements
What is OneUSG Connect?
Who do I contact about OneUSG Connect issues?
Workers' Compensation Employee Brochure