The hiring manager will go to the financial aid home page within myUNG (Login required to request the student worker. The hiring manager will click on Federal Work Study, then FWS Request Form.
Once submitted, the FWS Request form will go to financial aid for approval.
Financial Aid will approve or deny the request. If the student request is approved, HR will be sent notification via Financial Aid / SharePoint. If the student request is denied, Financial Aid will let the department know that their request has been denied.
Students that are rehires for your department do not have to apply online.
If the student is currently working in your department, in order to rehire them for the following semester, you must complete a Student Work Agreement Rehire Form.
The Hiring Manager should reach out to their Recruiting Consultant to initiate the process.
The Recruiting Consultant will collect the necessary information to start the process. You will need to, at this time, also provide the Recruiting Consultant with the names of all committee members. (With Careers, there is no "search chair" designation. Everyone will be listed as a committee member on the job posting.)
Step 2: Critical Hire Process
For staff positions over $40,000, you will have to complete the Critical Hire Justification Narrative and submit to Classification and Compensation. Classification and Compensation will submit for approval to the system office. Once they receive notification from the system office, the Hiring Manager will be notified and the Recruiting Consultant will move forward with posting the position.
If the staff position is under $40,000, it will have to go through the internal critical hire process. Classification and Compensation will submit for approvals internally. Once they receive notification that the Critical Hire Form has been approved the Hiring Manager will be notified and the Recruiting Consultant will move forward with posting the position.
All faculty positions over $40,000 must go through the internal Critical Hire Process. Department Head and above positions must be approved by the System Office. Faculty Critical Hire Justification Narratives should be sent to Lisa M Howard in HR.
Step 3: Approval Chain
The approvers will have a pending notification in recruiting self-service once the job opening gets to them.
Step 4: Applicant Review by Hiring Manager and Committee Members
The Hiring Manager and the Committee Members may review applications while the position is open, but must not contact any applicants for an interview until the position is closed from the website.
Committee members can only view and print applications. The Hiring Manager will be responsible for moving applicants through the process including dispositioning them in the system.
No – if it is the same work being performed, by more than one student worker, then you just need to post one position and hire as many student workers as you need.
Documents required for all student postings will include an application, cover letter. This ties into Student Affairs mission to improve the student employment experience. If a department wants to add additional documents, or tweak the applicant process to include specific questions, the system can accommodate these requests and HR will work with the departments to program those requests in during the posting process.
No. By making postings general and including multiple sections of class (ex BIOL 1101, BIOL 1102) only one posting is required and applicants will only receive one rejection notice if they are unsuccessful in all the sections filled. If the sections require different types of experience, then a separate posting for the other sections may be necessary.