Job Classification Request Instructions

Position Information

1. Please enter a Job Title that you believe is appropriate (or already established). Please note, however, the title is subject to approval by Human Resources, based on the job duties, scope and relationship to other campus and industry roles.
   
   
2. Incumbent: Please enter incumbent’s name if the request is a reclassification request or enter the previous incumbent’s name for a new classification request. NOTE: Please begin by typing the individual’s first name, followed by last name. If there is no current or former incumbent, please leave blank.
   
   
3. Department: Start by typing the name of the associated department, then select the most appropriate option. This would be in line with the funding source of the position.
   
   
4. FTE: Stands for Full Time Equivalent, relating to how many hours/week a person works out of 40. This is a pull down menu with the most common options. Examples:
   • 1.0 FTE is a 40-hour (full time) position.
   • A person who works 30 hours per week = FTE of .75, which represents 75% of a 40 hour week).
   • A person who works 19 hours per week = FTE of .49
     
     
5. Budget Account String: A REQUIRED FIELD FROM THE DEPARTMENT. Please be sure to put the account string (Fund _ Department_ Program_ Class. In the case of grant funding, please also put the Project or grant number at the end).
   
   

Position Requisites

6. General Summary: Please enter a general summary for the job overview. Summary should not be a task list and should only be 4-6 sentences long. Specific tasks should be captured in the Duties and Responsibilities section with an appropriate percentage of time allotted.

For the following boxes, please mark all that apply. Please leave blank any fields that are “no.” After review, Compensation and HR personnel may amend fields if applicable.

7. Position Number: If this is an existing position number, please list it here. If you do not currently have an established position number, please type in the word “New.”
   
   
8. Uniform Required is limited to UNG positions that truly require specific UNG attire in performing the job. Human Resources verifies this.
   
   
9. Pos of Trust (Position of Trust): any position that has broad (including “after-hours” access) to UNG buildings, vehicles, security, property, money or financial responsibilities, minors, etc. All employees must submit to a background check.
   
   
10. Telework Eligible: limited to certain positions that reasonably meet the criteria set forth in UNG policy on teleworking.
    
    
11. Subject to Random Drug Testing: currently applies to limited positions at UNG.
    
    
12. Credit Check Required is also a field that is verified by Human Resources personnel. This is typically for executive and upper administration positions, but also for positions that have exposure to money, P-cards, budgets, certain UNG properties, such as vehicle access, responsibilities for valuable items, etc. New or existing employees who are selected to move into a position that requires a credit check are subject to a review by a USG authorized vendor. Satisfactory results in the background and credit checks must be shown for the candidate to officially move into the position.
    
    
13. Offsite/Off Hours comms and /or data access required: Box is checked if the position requires use of a UNG subsidized cell phone, as determined by Human Resources in conjunction with the hiring department and established UNG guidelines or policies.
    
    
14. P-card Holder: Please mark this field if the position requires the incumbent to hold a UNG purchasing card. Any P-card holder is automatically subject to a credit check.