Forms & Related Information

If you need any of the documents below in another format, email Michael McLeod or call 706-864-1440.

University Affiliates are guests of the institution that are participating in a variety of activities that support UNG’s mission.
UNG has three types of affiliates: Non-Paid Affiliates (volunteers, interns, etc.), Paid Affiliates (consultants, dual appointments, etc.) and Military Affiliate

Affiliates

In order to comply with HRAP Policy on Gifts/Gratuities and Employee Expenses Paid by Vendors, employees should complete the UNG Employees Expenses Paid by Vendors form to seek approval to attend trainings, conferences, meetings or demonstrations related to official or professional duties where the actual or reasonable expenses for food, beverage, travel, lodging or registration will be paid by or reimbursed from a third party (to include a vendor or lobbyist). Completed forms should be forwarded through your supervisor to the UNG Office of Internal Audit whom the President has designated to approve the form.

  • The Approval Form for UNG Employees Expenses Paid by Vendors should be completed at the time the employee seeks approval from his/her supervisor. 
  • The supervisor should approve the form and send by DocuSign to Jill Holman, Chief Audit Officer (CAO). 
  • The CAO will review the circumstances and approve or deny the request. The CAO will refer to the HRAP Policy on Gifts/Gratuities and Employee Expenses Paid by Vendors for Factors to Consider in the Approval Process (refer to the HRAP Policy). 
  • Employees should refer to the Gifts and Gratuities Process Map (PDF). 
  • All employees should be aware that both USG policy and state law prohibit an employee from requesting or receiving a thing of value where the purpose of the gift is to influence the employee in the performance of his or her official duties.