Transfer Student Checklist

1. Immediate Steps After Acceptance

1.1 Activate Your UNG Account
You will use the same username and password to log in to a number of important university systems. Use the activate your UNG account link to find your username and enroll in the password management system.

Once you have activated your UNG account, for your security, all UNG contact and correspondence will be sent to your UNG email account. Please also use your UNG email account when contacting UNG faculty and staff. It is important to be checking this email consistently on a weekly or daily basis.

Please note: After a student is admitted, it may take up to 48 hours before the student's information is available to activate. If you are not able to activate your UNG account after 48 hours, contact the IT help desk at 706-864-1922 for assistance with activation.

Once complete, then you will be able to access and explore:

Student Email

BannerWeb

eLearning

myUNG

1.2 Review Your Transfer Credit Evaluation
Log in to Banner

Select the "Student" tab

Select "Student Records"

Select "Student Tranguid" and ensure that all credit has been articulated. If you do not see a course on your transcript that you believe should be there, there may be a few reasons:

In-progress courses – credit for courses you are currently enrolled in, have completed while in the admissions process, or completed since the last time you submitted a transcript from your previous institution will not be applied until an official transcript indicating grades is received

Course credit for AP or other test credit – Official scores may not have been received from the testing agency used to take the tests, which is needed to post this credit

Non-transferable courses – some credit may not have been accepted based on the accreditation of the institution where the courses were taken or based on the technical nature of the coursework.

More information about transfer credit, including the Transfer Course Equivalency tool, can be found on the UNG Registrar Transfer Credit webpage.

Any test scores or transcripts that have not been sent to UNG should be sent as soon as possible (with final grades or scores indicated) to ensure application of appropriate credit to your record.

Any questions about your transfer credit evaluation can be sent to transfer@ung.edu.

1.3 Submit Your Confirmation of Acceptance Form

All students should complete a Confirmation of Acceptance; however, the method could be different depending on your circumstances. See the Confirmation of Acceptance page in Undergraduate Admissions for what action you need to take. You must submit your confirmation by our deadlines, or if accepted after the confirmation deadline, within two weeks of acceptance.

Those required to attend orientation must complete the Confirmation of Acceptance process prior to receiving access to the Orientation Reservation system.

Those not required to attend orientation must complete the Confirmation of Acceptance process prior to receiving access to the Online Pre-Orientation modules.

1.4 Apply for Financial Aid
If you’d like assistance in paying your tuition and fees, the Financial Aid office may be able to help. Financial aid encompasses both federal and state aid programs, including federal loans, scholarships (for academics, athletics, leadership, etc.), and VA benefits. We encourage you to explore all your options and carefully determine the right amount of aid for your circumstances. UNG offers a convenient payment plan through a third-party company to arrange monthly payments. If interested, students can enroll in the payment plan in Banner after class registration. Learn more about payment plans.

After submitting your financial aid application, you should be very pro-active in monitoring your eligibility and award status via your BannerWeb account.

Special Notes for Transfer Students:

If you have already submitted your FAFSA for the academic year you will be attending UNG, you will need to go to fafsa.gov to make a correction to your FAFSA by adding UNG's school code: 001585

Loans at your prior school must be canceled before you can request any remaining loan funds from UNG.

All final transcripts from prior schools must be submitted to UNG before your financial aid eligibility is determined.

The Financial Aid Timeline is a helpful tool for all students.

Important Note: Although you can apply for most forms of aid at any time during the academic year, it’s best to submit your application and all required supporting documents before the priority deadlines to ensure your aid can be processed and awarded prior to the start of term.

Fall Priority Deadline – February 14

Spring Priority Deadline – November 1

Summer Priority Deadline – April 1

1.5 Register for the Required Transfer Student Orientation (TSO)
The summer and fall 2023 orientation reservation system is open.

Enrolling Summer 2023 Term

Students admitted to UNG for the summer 2023 semester as a freshman or transfer student are required to register for and complete an orientation session. The summer 2023 orientation sessions will be held in a live virtual format via zoom. These day-long sessions will run from approximately 9:00 a.m. to 3:30 p.m.

How to Register for Orientation

Log in to UNG Banner Web

Go to the Student tab

Select the Orientation Reservation link

Complete the Academic Interest form. UNG professional advisors use the information in this form to build your first semester class schedule prior to your orientation date. You can only submit this form one time. You can make changes to your schedule after attending orientation. 

You will be prompted to choose your orientation date

Confirm your reservation

Once you make your reservation, you will be charged an orientation fee based on your session type.

You will gain access to the online pre-orientation modules. These modules are required and must be completed prior to attending your live virtual or in person orientation. A hold is placed on your student account until these modules are complete, which will prevent any changes to your academic schedule. We recommend you complete the modules when you are making your orientation reservation.

You will receive an automated email with your reservation details

The "OR" hold will be removed from the student account after the student completes the orientation program.

You should monitor your UNG email for communications from an academic advisor. Advisors will be building advance schedules based on major, first-come first-served. You will be able to view your advance schedule on your Tranguid in Banner once created.

Note: For information about payment, cancellations, and other questions, see the FAQs page.

For information regarding Parent and Family Orientation, please visit the Parents and Family Nest webpage. The Parent and Family reservation system will also open in March.

Enrolling Fall 2023 Term

Students admitted to UNG for the fall 2023 semester as a freshmen or transfer student are required to register for and complete an orientation session. The fall 2023 orientation sessions will occur in three formats; live virtual via zoom, one-day in-person, and two-day in-person (Dahlonega Residential Only)

The live virtual sessions will occur at pre-determined dates and times using the Zoom video communications application. These day-long sessions will run from approximately 9:00 a.m. to 3:30 p.m.

Once you make your reservation, you will be charged a $40 orientation fee and you will gain access to pre-orientation modules with helpful information about UNG.

The one-day in-person sessions will run approximately six hours and vary in start time by date.

Once you make your reservation, you will be charged a $40 orientation fee and you will gain access to pre-orientation modules with helpful information about UNG.

The two-day in-person sessions will begin at approximately 9:00 a.m. on day one and end at approximately 3:30 p.m. on day two. Two-day in-person sessions are only available for Dahlonega residential students and include civilian and cadet students living on campus for Fall 2023. Students attending two-day orientation sessions will spend the night in one of our UNG Residence Halls.

For an overnight orientation packing list and other helpful information please visit our FAQs page.

Once you make your reservation, you will be charged a $130 orientation fee and you will gain access to pre-orientation modules with helpful information about UNG.

How to Register for Orientation

Log in to UNG Banner Web

Go to the Student tab

Select the Orientation Reservation link

Complete the Academic Interest form. UNG professional advisors use the information in this form to build your first semester class schedule prior to your orientation date. You can only submit this form one time. You can make changes to your schedule after attending orientation. 

You will be prompted to choose your orientation date

Confirm your reservation

Once you make your reservation, you will be charged an orientation fee based on your session type.

You will gain access to the online pre-orientation modules. These modules are required and must be completed prior to attending your live virtual or in person orientation. A hold is placed on your student account until these modules are complete, which will prevent any changes to your academic schedule. We recommend you complete the modules when you are making your orientation reservation.

You will receive an automated email with your reservation details

The "OR" hold will be removed from the student account after the student completes the orientation program.

You should monitor your UNG email for communications from an academic advisor. Advisors will be building advance schedules based on major, first-come first-served. You will be able to view your advance schedule on your Tranguid in Banner once created.

Note: For information about orientation schedules, payment, cancellations, and other questions, see the FAQs page.

For information regarding Parent and Family Orientation, please visit the Parents and Family Nest webpage.

Cadet Information

All incoming FROGs are encouraged to attend a two-day in-person orientation session designed for cadets and civilian students that will live on the Dahlonega campus for fall 2023. If you are an out-of-state FROG and cannot travel to attend an earlier orientation session, we will offer an August date that will open for reservations in late June. Please review the next section for all summer and fall 2023 orientation dates.

Please refer to the Cadet Admissions Manual for additional information on FROG week and Corps of Cadet-specific checklist items.

Orientation Dates

Find the information for upcoming orientation dates.

1.6 Confirm Your Housing Arrangements

Only the Dahlonega Campus offers on-campus residential housing. Students enrolling on all other campuses can use the off-campus housing portal to learn more about rental and roommate options near those campuses.

There is a residential housing requirement on the Dahlonega campus for students that have not satisfied the minimum semester hour requirement with very limited exceptions. All full-time students accepted on the Dahlonega campus of UNG should carefully review the Residence Policy.

Dahlonega Residential Students (Non-Cadet)

If accepted as a residential student on the Dahlonega Campus, you must submit a housing application. Once your Confirmation of Acceptance form processes, the Office of Residence Life will email additional instructions via UNG Student Email. This email also signifies that you now have access to the Housing portal/application process. You are encouraged to start the process as soon as possible and monitor your UNG emails closely once you have started for further instructions.

Please note that even if you decide not to attend UNG, you are still responsible for the $150 housing application fee if you have already applied for housing. If you decide not to attend after choosing a bed and submitting the housing contract, you must submit a completed Housing Cancellation Request to the Office of Residence Life. Financial penalties may apply.

Cadet Housing Contract

Cadets will need to visit the Cadet Housing page to sign housing contracts.

Cadets who apply for housing will be charged a $150 one-time, nonrefundable housing application fee. After signing your Cadet Housing Contract, the Assistant Commandant will notify the business office to apply this fee to your student invoice within 7-10 business days and you may pay it with your tuition and fees.

Be sure to follow all other steps in the Cadet Admissions Manual.

2. Actions to Complete Prior to Orientation/Class Registration

2.1 Submit a Photo for Your UNG ID Card (Nighthawks Card)

Visit the UNG ID Card Photo Submission page to see photo guidelines and the photo submission portal. Students required to attend orientation must upload a photo at least three business days prior to your orientation session.

Note: Online Photo Submission for new terms will not be available until the below dates.

Semester Availability

Summer mid - April

Fall mid - May

Spring mid - October

Semester	Availability
Summer	mid - April
Fall	mid - May
Spring	mid - October

2.2 Complete eCore Introduction Quiz

Complete the eCore Introduction Quiz whether or not you plan to take an online course at this time. The quiz takes less than 10 minutes to complete.

eCore courses are designed, developed, taught and supported by faculty and staff from the University System of Georgia (USG) and are a great option for completing core curriculum requirements.

Please note: The eCore academic calendar (start/stop dates) is different from the normal UNG academic calendar.

Visit the UNG Online Learning web page for an explanation of the difference between eCore classes and UNG Online classes, as well as other important information.

2.3 Set Up Your Accessibility Accommodations (If Applicable)

As you may already know, obtaining special accommodations in college is different than it is in high school. If you previously had an IEP, 504 plan, or other documentation that would reflect the need for accommodations, please contact the Office of Student Accessibility Services to discuss your specific needs and the process to receive accommodations at UNG. Please be advised that the intake process takes time, so it’s important to schedule an appointment before the start of term to ensure your accommodations are in place when classes begin. Students must actively request accommodations, even when they transfer from another college, through the Student Accessibility Services office in order to receive them.

Once registered, you will need to notify your professor(s) in order to receive special accommodations.

2.4 Register for Campus Mailbox (Dahlonega - Residential Only)

Residential students on the Dahlonega Campus can complete the Mailbox Request Form to receive a mailbox at the UNG Post Office located in Hoag Student Center.

2.5 Monitor Advisement Correspondence (Class Registration Information)

Academic Advisors will work to create class schedules prior to the orientation date for students completing the Academic Interest Form as part of the orientation reservation system. Many advisors attempt to reach out to students via email and/or telephone when this process begins a few weeks before the scheduled orientation date. Be sure to monitor your email and respond to any requests for additional information or a virtual meeting.

Academic advisors from the academic major listed on the Academic Interest Form build these schedules on a first-come first-served basis based on the responses you provided on the Academic Interest Form. This process takes time and you may not hear from your advisor or receive a schedule until 24 hours before your scheduled orientation date. During orientation, you will have the opportunity to review your “advance” schedule and make changes as needed. After orientation, your time ticket will remain open so you can make additional changes needed. Students have until the end of the add/drop period to solidify their class schedule. Due to high volume, advisors will not be able to assist you with schedule changes until orientation. Parents, please note that advisors will work directly with students and you will not be able to attend the orientation advising session with your student. Refer to FERPA guidelines for more information.

In accordance with the Advance Schedule Drop policy, you will be removed from your classes if you do not complete the orientation requirement.

3. Actions to Complete After Orientation/Prior to First Day of Class

3.1 Communicate With Your Transfer Coach

From the point of application, incoming transfer students will begin to receive communications from their Transfer Coach. Transfer Coaches can assist students with general questions via phone or email or during virtual one-on-one appointments.

3.2 Review Invoice, Pay Tuition and Fee Bill, and Sign Up for Payment Plan

Please visit the Payment Deadlines & Information webpage for approximate information on when to pay fees. Students attending an orientation will have a different fee payment deadline which will be after their scheduled orientation session. You will learn more about this at orientation. We do encourage you to go ahead and set up a payment plan after you are registered for classes, but prior to orientation if needed.

Learn more about viewing and paying your student invoice.

3.3 Order Your Virtual Parking Permit

All vehicles on campus are required to register for a valid UNG parking permit. Parking permits will be available for registration for summer and fall starts on August 15. Students beginning classes in the summer semester do not need to register for a parking permit until August 15. Learn more about registering your vehicle.

3.4 Order Textbooks

Find textbooks for your courses at the UNG Bookstore.

3.5 Submit Your Immunization Form

All new students (freshman, transfers, and others) attending regularly scheduled classes or receiving resident credit are required to submit a Certificate of Immunization to Student Health Services. Please find more information and download the form from the Dean of Students website. Students will have a registration hold placed on their account preventing registration for a second semester until this documentation is submitted.

3.6 Check Your Admissions Holds

Check your application status to ensure that the Office of Admissions has everything they need to finalize your admittance and begin courses at UNG. A complete list of Admissions paperwork can be found on the Check Your Application Status webpage. Scroll to the bottom to view holds that may prevent you from registering for classes in future terms.

*If you have been classified as an out-of-state resident for tuition classification purposes but believe this designation is incorrect, please review the residency policy and complete the Application for In State Tuition.

3.7 Check for Holds
Log in to Banner

Select the "Student" tab

Select "Student Records"

Select "View Holds"

Orientation (OR) Hold: If you have an OR hold, please note it will be automatically removed once you complete orientation requirements.

Registration Agreement Needed (RN) Hold: This hold prohibits registration. It is required every six months.

To remove the hold:

Log in to Banner

Select the "Student" tab

Select "Student Records"

Select "Manage Registration Agreement"

Read the terms of the agreement, and select "I Agree" at the bottom.

Once "I Agree" is clicked, the hold will be instantly removed.

Please reference the Student Holds website for an explanation of other holds and how to remove them.

3.8 Schedule Adjustments
After attending live virtual orientation, students who do not already have a time ticket will receive one to make course schedule adjustments if needed, pending course availability. The time ticket refers to the window of time that the student is permitted to build a schedule, add classes and make changes to classes prior to the first day of class. The time ticket becomes available once the student satisfies any orientation and advising requirements.

Students have until noon on the last day of "drop/add week" to make schedule adjustments.

Please review the Core Curriculum and your Plan of Study before attempting any schedule adjustments.

Find information on How To Register using the Nighthawk Registration system. Students will be able to search for in-person, hybrid, and online courses within the Nighthawk Registration system.

You can reach out to your Academic Advisor for assistance if you are unable to adjust your schedule on your own.

The Academic Advisor is listed on your Tranguid in Banner. You can also go to adviseme.ung.edu and search for an appointment time with your advisor.

Learn more about Academic Advising.

3.9 Review the Tech Talk Guide

The Tech Talk guide is an introduction to the highly utilized technologies available at UNG. Students should be familiar with each of the items in this guide.

To access the Tech Talk Checklist, log in to UNG Connect. Go to Menu Bar on the left side of the UNG Connect home page. Scroll down to My Checklist and click on Tech Talk Guide. You will see a series of items with clickable links. As you complete each item, please mark the checkbox. Keep going until your completion bar reads 100%.

Transfer Student Checklist

Congratulations on your acceptance to the University of North Georgia!

Questions?

1. Immediate Steps After Acceptance

How to Register for Orientation

How to Register for Orientation

Cadet Information

Dahlonega Residential Students (Non-Cadet)

Cadet Housing Contract

2. Actions to Complete Prior to Orientation/Class Registration

3. Actions to Complete After Orientation/Prior to First Day of Class

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