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Transfer Student Checklist

Congratulations on your acceptance to the University of North Georgia!

As a new transfer student, you're bound to have some questions about starting classes at the University of North Georgia (UNG) – you know you're accepted, but what's next? There are a number of tasks you must complete to finish the enrollment process and begin your journey as a UNG Nighthawk. It is important as a new transfer student to read through each item carefully to understand how this process may be different from your previous institution and be sure to explore the links provided for more information.


1. Immediate Steps After Acceptance

Activate your UNG Account

You will use the same username and password to log in to a number of important university systems. Use the activate your UNG account link to find your username and enroll in the password management system.

Once you have activated your UNG account, all UNG contact and correspondence will be sent to your UNG email account. It is important to be checking this email consistently on a weekly or daily basis.

Please note: After a student is admitted, it may take up to 48 hours before the student's information is available to activate. If you are not able to active your UNG account after 48 hours, contact the IT help desk at 706-864-1922 for assistance with activation.

Once complete, then you will be able to access and explore:

Review your Transfer Credit Evaluation

Log in to BannerWeb to review your academic transcript (Banner Web > Student Tab > Student Records > Student Tranguid) and ensure that all credit has been articulated. If you do not see a course on your transcript that you believe should be there, there may be a few reasons:

  • In-progress courses – credit for courses you are currently enrolled in, have completed while in the admissions process, or completed since the last time you submitted a transcript from your previous institution will not be applied until an official transcript indicating grades is received
  • Course credit for AP or other test credit – Official scores may not have been received from the testing agency used to take the tests, which is needed to post this credit
  • Non-transferrable courses – some credit may not have been accepted based on the accreditation of the institution where the courses were taken or based on the technical nature of the coursework.
More information about transfer credit, including the Transfer Course Equivalency tool, can be found on the UNG Registrar Transfer Credit webpage.

Any test scores or transcripts that have not been sent to UNG should be sent as soon as possible (with final grades or scores indicated) to ensure application of appropriate credit to your record.

Any questions about your transfer credit evaluation can be sent to transfer@ung.edu.

Submit your Confirmation of Acceptance Form

All students should complete a Confirmation of Acceptance; however the method could be different depending on your circumstances. See the Confirmation of Acceptance page in Undergraduate Admissions for what action you need to take. You must submit your confirmation by our deadlines, or if accepted after the confirmation deadline, within two weeks of acceptance.

Those required to attend orientation must complete the Confirmation of Acceptance process prior to receiving access to the Orientation Reservation system.

Those not required to attend orientation must complete the Confirmation of Acceptance process prior to receiving access to the Online Pre-Orientation modules.

Apply for Financial Aid (if applicable)

If you’d like assistance in paying your tuition and fees, the Financial Aid office may be able to help. Financial aid encompasses both federal and state aid programs, including federal loans, scholarships (for academics, athletics, leadership, etc.), and VA benefits. We encourage you to explore all your options and carefully determine the right amount of aid for your circumstances. UNG offers a convenient payment plan through a third-party company to arrange monthly payments. If interested, students can enroll in the payment plan in Banner after class registration. Learn more about payment plans.

After submitting your financial aid application, you should be very pro-active in monitoring your eligibility and award status via your BannerWeb account.

Special Notes for Transfer Students:

  1. If you have already submitted your FAFSA for the academic year you will be attending UNG, you will need to go to fafsa.gov to make a correction to your FAFSA by adding UNG’s school code: 001585.
  2. Loans at your prior school must be canceled before you can request any remaining loan funds from UNG.
  3. All final transcripts from prior schools must be submitted to UNG before your financial aid eligibility is determined.

The Financial Aid Timeline is a helpful tool for all students.

Important Note:  Although you can apply for most forms of aid at any time during the academic year, it’s best to submit your application and all required supporting documents before the priority deadlines to ensure your aid can be processed and awarded prior to the start of term. 

  • Fall Priority Deadline – February 14
  • Spring Priority Deadline – November 1
  • Summer Priority Deadline – April 1

Complete Your Transfer Orientation Requirement

UNG will be hosting orientation in a virtual learning environment for freshman and transfer students enrolling spring term prior to the term the student will be enrolled. This program change will ensure the health and safety of our students, staff, and community during this challenging time.

Students admitted to UNG as a transfer student are required to register for and complete a live virtual orientation or alternate program, if approved, prior to class registration. For “How to Register” instructions to make an orientation reservation and to receive more information, go to the Nighthawk Engagement and Student Transitions (NEST) Orientation for All Students page.

Confirm your Housing Arrangements

Only the Dahlonega Campus offers on-campus residential housing. Students enrolling on all other campuses can use the off-campus housing portal to learn more about rental and roommate options near those campuses.

There is a residential housing requirement on the Dahlonega campus for students that have not satisfied the minimum semester hour requirement with very limited exceptions. All full-time students accepted on the Dahlonega campus of UNG should carefully review the Residence Policy.

Dahlonega Residential Students (Non-Cadet)

If accepted as a residential student on the Dahlonega Campus, you must submit a housing application. Once your Confirmation of Acceptance form processes, the Office of Residence Life will email additional instructions via UNG Student Email. This email also signifies that you now have access to the Housing portal/application process. You are encouraged to start the process as soon as possible and monitor your UNG emails closely once you have started for further instructions.

Please note that even if you decide not to attend UNG, you are still responsible for the $150 housing application fee if you have already applied for housing. If you decide not to attend after choosing a bed and submitting the housing contract, you must submit a completed Housing Cancellation Request to the Office of Residence Life.  Financial penalties may apply.

Cadet Housing Contract

Cadets will need to visit the Cadet Housing page to sign housing contracts.

Cadets who apply for housing will be charged a $150 one-time, nonrefundable housing application fee. After signing your Cadet Housing Contract, the Assistant Commandant will notify the business office to apply this fee to your student invoice within 7-10 business days and you may pay it with your tuition and fees.

Be sure to follow all other steps in the Cadet Admissions Manual.

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2. Actions to Complete Prior to Orientation/Class Registration

Submit a Photo for your UNG ID Card (Nighthawks Card)

Visit the UNG ID Card Photo Submission page to see photo guidelines and the photo submission portal. Students required to attend orientation must upload a photo at least 3 business days prior to your orientation session.

Complete eCore Introduction Quiz

Complete the eCore Introduction Quiz whether or not you plan to take an online course at this time. The quiz takes less than 10 minutes to complete.

eCore courses are designed, developed, taught and supported by faculty and staff from the University System of Georgia (USG) and are a great option for completing core curriculum requirements.

Please note: The eCore academic calendar (start/stop dates) is different from the normal UNG academic calendar. 

Visit the UNG Online Learning web page for an explanation of the difference between eCore classes and UNG Online classes, as well as other important information.

Set up your Disability Accommodations (if applicable)

As you may already know, obtaining special accommodations in college is different than it is in high school.  If you previously had an IEP, 504 plan, or other documentation that would reflect the need for accommodations, please contact the Office of Student Disability Services to discuss your specific needs and the process to receive accommodations at UNG. Please be advised that the intake process takes time, so it’s important to schedule an appointment before the start of term to ensure your accommodations are in place when classes begin. Students must actively request accommodations, even when they transfer from another college, through the Student Disability Services office in order to receive them.

Once registered, you will need to notify your professor(s) in order to receive special accommodations.

Register for Campus Mailbox (Dahlonega - Residential Only)

Residential students on the Dahlonega Campus can complete the Mailbox Request Form to receive a mailbox at the UNG Post Office located in Hoag Student Center.

Monitor Advisement Correspondence (Class Registration Information)

Academic Advisors will work to create class schedules prior to the orientation date for students completing the Academic Interest Form as part of the orientation reservation system. Many advisors attempt to reach out to students via email and/or telephone when this process begins a few weeks before the scheduled orientation date. Be sure to monitor your email and respond to any requests for additional information or a virtual meeting.

Academic advisors from the academic major listed on the Academic Interest Form build these schedules on a first-come first-served basis based on the responses you provided on the Academic Interest Form. This process takes time and you may not hear from your advisor or receive a schedule until 24 hours before your scheduled orientation date. During orientation, you will have the opportunity to review your “advance” schedule and make changes as needed. After orientation, your time ticket will remain open so you can make additional changes needed. Students have until the end of the add/drop period to solidify their class schedule. Due to high volume, advisors will not be able to assist you with schedule changes until orientation. Parents, please note that advisors will work directly with students and you will not be able to attend the orientation advising session with your student. Refer to FERPA guidelines for more information.

In accordance with the Advance Schedule Drop policy, you will be removed from your classes if you do not complete the orientation requirement.

Register for a Nighthawk Personalized Campus Visit (Optional)

Once the live virtual orientation requirement is completed, the student has the option to register for an individualized in-person campus visit lead by one of our Orientation Leaders. (If the transfer student was approved for an alternate orientation module, this visit is required in order to satisfy the orientation requirement.)

This personalized visit provides an opportunity to tour the student’s primary campus, “drop-in” to selected offices for more specific information and schedule a cadet uniform fitting, if applicable. To register for this optional personalized campus visit, log into banner and proceed to the orientation menu.

3. Actions to Complete After Orientation/Prior to First Day of Class

Communicate with your Transfer Coach

From the point of application, incoming transfer students will begin to receive communications from their Transfer Coach. Transfer Coaches can assist students with general questions via phone or email or during virtual one-on-one appointments.

Review Invoice, Pay Tuition and Fee Bill, and Sign Up for Payment Plan

Please visit the Payment Deadlines & Information web page for approximate information on when to pay fees. Students attending an orientation will have a different fee payment deadline which will be after their scheduled orientation session. You will learn more about this at orientation. We do encourage you to go ahead and set up a payment plan after you are registered for classes, but prior to orientation if needed.

Read about viewing and paying your student invoice.

Order your Virtual Parking Permit

All vehicles on campus are required to register for a valid UNG parking permit. Parking permits are issued annually by Parking Services. Learn more about registering your vehicle here.

Submit Your Immunization Form

All new students (freshman, transfers, and others) attending regularly scheduled classes or receiving resident credit are required to submit a Certificate of Immunization to Student Health Services. Please find more information and download the form from the Dean of Students website. Students will have a registration hold placed on their account preventing registration for a second semester until this documentation is submitted.

Check your Admissions Holds

Check your application status to ensure that the Office of Admissions has everything they need to finalize your admittance and begin courses at UNG. A complete list of Admissions paperwork can be found on the Check Your Application Status webpage. Scroll to the bottom to view holds that may prevent you from registering for classes in future terms.

*If you have been classified as an out-of-state resident for tuition classification purposes but believe this designation is incorrect, please review the residency policy and complete the Application for In State Tuition

Schedule Adjustments

  1. After attending live virtual orientation, students who do not already have a time ticket will receive one to make course schedule adjustments if needed, pending course availability. The time ticket refers to the window of time that the student is permitted to build a schedule, add classes and make changes to classes prior to the first day of class. The time ticket becomes available once the student satisfies any orientation and advising requirements.
  2. Students have until noon on the last day of "drop/add week" to make schedule adjustments.
  3. Please review the Core Curriculum and your Plan of Study before attempting any schedule adjustments.
  4. Find information on How To Register using the Nighthawk Registration system. Students will be able to search for in-person, hybrid, and online courses within the Nighthawk Registration system.
  5. You can reach out to your Academic Advisor for assistance if you are unable to adjust your schedule on your own.

Review the Tech Talk Guide

The Tech Talk guide is an introduction to the highly utilized technologies available at UNG. Students should be familiar with each of the items in this guide.

To access the Tech Talk Checklist, log in to UNG Connect. Go to Menu Bar on the left side of the UNG Connect home page. Scroll down to My Checklist and click on Tech Talk Guide. You will see a series of items with clickable links. As you complete each item, please mark the checkbox. Keep going until your completion bar reads 100%.

Complete Part One of both SAPU and AlcoholEdu

There has been a delay on access to these modules. No holds will be placed on student accounts for completion of these modules. Once these modules become available, emails with login instructions will be sent to all students who need to complete the trainings. We appreciate your patience.

4. Other Transfer Resources

Transfer Support Services

Nighthawk Engagement and Student Transitions provide additional resources for new transfer students to connect and engage within the UNG community and beyond. We encourage you to explore these Transfer Support Resources to support you as a UNG student with previous transfer experience. Our Transfer Coaches are available to assist you with your transition and answer general questions via email and virtual one-on-one appointments.

Follow us on Social Media to stay connected!

Nighthawk Engagement and Student Transitions supports programs and services that promote connection, preparation, and navigation of all students as you transition to UNG. Stay connected to our office to learn more about upcoming events during your time as a UNG student.

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Please note that some of the images and videos on our site may have been taken before social distancing, face coverings and restricted gatherings were required.

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