Cadet Admissions Manual (CAM)

In order to complete several of the steps in the CAM, you will need to access your Student Banner account. 

If you have a problem with your Banner account, please contact the IT Service Desk at 706-864-1922.

Confirmation of Acceptance Process

1. Activate your UNG username
2. Pay the $150 cadet housing application fee (using your activated UNG username), login to your UNG Banner account
   • Select "Student"
   • Select "Student Account"
   • Select "Student Invoice"
   • Select "Continue"
   • Select "Deposits" from the black menu bar
   • Select the term
   • Select the "Cadet Deposit" then click "Select"
   • Verify deposit name and the $150 dollar amount
   • Select your payment method of choice and follow the instructions to complete the transaction
3. Return to the Cadet Admissions Manual and begin from "Step 1". You may skip ahead to "Housing Contract" followed by "Frog Week Fee". 

Confirm your acceptance to UNG through the Check Application Status page. Log in to this page using your UNG ID number or Social Security Number, and your date of birth. On the right side of the page, or beneath your admissions decision, select “Confirmation of Acceptance”. Complete the form as appropriate.

Once you have confirmed your acceptance, return to the Cadet Admissions Manual and begin from Step 1: Sign Cadet Housing Contract, Pay Housing Application and FROG Week Fees.

Note: It will take 24-48 hours for your confirmation of acceptance to process. Because of this, you may not be able to access the cadet housing portal immediately.

If you no longer plan to attend UNG or need to update your acceptance, please let cadet admissions know. If you have any question about this process, please email us at cadetrecruiting@ung.edu or call our office at 706-867-2918.

Confirmation of Acceptance Due Dates

• Summer semester confirmation deadline: May 1
• Fall semester confirmation deadline: July 1
• Spring semester confirmation deadline: December 1

Housing Contract

Cadets will need to visit the Cadet Housing page to sign housing contracts. 

Important Note: If you decide not to attend UNG, you must log in to the Housing Portal to cancel your Cadet Housing Contract. More importantly, if you do not cancel by the deadline, room charges will be billed to you even if you do not enroll.

• Deadline to cancel for fall semester and not be billed room charges: July 15
• Deadline to cancel for spring semester and not be billed for room charges: December 15

To cancel, please contact the Assistant Commandant's Office or email cadethousing@ung.edu.

Housing Application Fee 

Cadets who apply for housing will be charged a $150 one-time, non-refundable housing application fee. After signing your Cadet Housing Contract, the Assistant Commandant will notify the business office to apply this fee to your student invoice within 7-10 business days and you may pay it with your tuition and fees. 

We cannot guarantee you space in the Corps of Cadets unless you pay your application fee on time. The application fee serves as your confirmation that you will attend UNG and reserves your room. Summer 2023 accepts do not need to pay the housing application fee. 

Important note: Room contracts for SY 23-24 are to be accepted and completed online. If you do not complete your room contract by July 10, 2023, it is assumed that you will not be a cadet at UNG beginning in fall 2023. If you have decided not to join the Corps of Cadets in the spring semester 2023, please contact Cadet Housing. 

FROG Week Fees

After the Housing Contract is signed, cadets will be billed for the one-time application and FROG week fees. The Assistant Commandant’s office will notify the business office to apply the $150 FROG Week fee and one-time application fee to your account. The fees must be paid prior to the beginning of FROG Week.

*Prices/fees are subject to change without notice.

Upon admission to UNG, you are provided with a student email account. Student email is the official channel of communication between the university and its students. It is your responsibility to monitor your student email account and be aware of the information sent by the university.

You can access your student account information by the following:

• Visit activate.ung.edu
• Fill out required information and select “Submit”
• Update account information
• Access Email at http://mailbox.ung.edu 

Note: If you have IT related questions or concerns, you may contact the IT Service Desk at (706) 864-1922, by email at helpdesk@ung.edu, or stop by their office in the Library Technology Center, Room 164.

Applying for the FAFSA (Primary application window from October 1, 2023 to February 14, 2024)

New financial aid information is updated at the beginning of March each year for the following academic year. Apply for the Free Application for Financial Aid (FAFSA):

• Visit Financial Aid Website
• On the left under Financial Aid, Select “Paying for College”
• Select “Federal Aid”
• Follow the Steps of complete FAFSA

Note: All financial aid correspondence is done through your UNG email account.       

Check Your Financial Aid Status

• Log into your UNG Banner Web account
• Select "Financial Aid,"
• Select "Financial Aid Status".

Note: Please refer to the Financial Aid website for deadlines and preferred filing dates. You will be assigned a financial aid counselor based on the first letter of your last name. If you have financial aid related questions, please contact the Financial Aid Office at 706-864-1412.

Cadets Receiving Financial Aid

Funds will be made available in your bookstore account on day 1 of FROG Week. This includes Cadets receiving scholarship money (Georgia Military Scholarship for books and uniforms).

Georgia ROTC Grant and Future Officer's Grant

The General Assembly of the State of Georgia has established an ROTC grant for eligible Cadets enrolled in the Corps of Cadets at UNG. The grant is for a maximum of $750 each semester of the regular academic year (fall and spring) through your senior year. You must be a legal resident of the state of Georgia, a full-time student, be enrolled in a military science class and earn a cumulative GPA of 2.0 or higher. You must also be in good conduct standing with the Commandant of Cadets at the end of each semester. The grant is paid during the last week of each semester. The amount of the grant may vary due to availability of state funding. You will fill out the ROTC Grant Application during FROG Week in-processing. Each year after, you must apply for this grant with the Financial Aid Office.

If you sign a contract with the Professor of Military Science (PMS) to commission as an Army officer prior to earning 90 semester hours, you will receive the Future Officer's Grant which pays up to $2,000 per semester. To receive these funds, you must complete the Future Officers application and provide a copy of your ROTC contract to the Financial Aid Office. You cannot receive the Georgia ROTC Grant in the same semester that you receive the Future Officer’s Grant.

To see an itemized cost list, please visit our Cadet Cost webpage.

After you pay your housing fee, you need to complete your Academic Interest Form before registering for Orientation.

New Student Orientation (NSO) or Transfer Student Orientation (TSO) is required for all new students. Cadets will verify class registration during Orientation.

To schedule your orientation date please go to the Nighthawk Engagement & Student Transitions (NEST) website. Prior to attending Orientation, please select the button for Online Pre-Orientation. You will need to register for and complete Online Pre-Orientation before you attend orientation.

Note: All Cadets are required to participate in NSO or TSO, however, Cadets can request an exemption to this policy due to an extenuating circumstance by emailing nest@ung.edu.

Cadet Housing Agreement and In-processing Forms

Cadets may accept the offer for Summer and Fall 2024 Cadet Housing Contracts in the Cadet Housing Portal. Starting January 15, 2024.

Please follow the instructions on how to ACCEPT/DENY your room contract offer.

Roommate requests

You may request a roommate in the Cadet Housing Portal but keep in mind the following:

• The Cadet whom you are requesting to room with must also request you in return. If the request is not mutual, the request will not be granted. If you cannot find your requested roomates name, they have not signed a room contract yet.
• Roommate requests and changes are done through the Cadet Housing Portal.
• The deadline to request or change your roommate is June 1, 2023.
• Roommate and Company requests are not guaranteed.

Please read Exhibit B (Cancellation Schedule) in the contract. These deadlines are strictly enforced.

If you have any further questions regarding a Cadet Housing Contract, contact the Assistant Commandant's Office at 706-864-1793.

Attending Summer Language Institute

Summer Language Institute 2024 is currently scheduled to take place in person on the UNG Dahlonega campus. Summer Language Institues (ung.edu).

Official Final High School Transcript and/or Official Final College Transcripts (includes Dual-Enrolled students)

• Summer Accepts: June 1
• Fall/Spring Accepts: July 1

Official transcripts must be sent to UNG directly by your school through a secure eTranscript or by mail in a sealed envelope. Transcripts that are sent by email or by the student directly are not valid.

Have your school mail your official final transcript to the following address:

• Final College Transcripts: An official transcript is needed after you complete each college semester with all grades and credits posted.  A hold will be placed on your account for this item.  You are required to send an official college transcript after each completed college term (even if you withdrew or never enrolled).
• The Registrar’s Office will conduct a credit evaluation of your college transcripts to determine how many credits will transfer to UNG.  For questions, please call 706-864-1760 or email registrar-dah@ung.edu.    
• Final High School Transcripts: Graduation date must include day, month, and year.  All credits and grades must be posted. 
• Final Home School Summary Form: If you are graduating from an unaccredited homeschool program, you are required to submit a final transcript or the Cadet Home School Summary Form with your exact graduation date listed: day, month, and year.
• Please email admissions-gvl@ung.edu with any questions or concerns about submitting your final transcripts.

To verify that we have received your final transcripts and that the hold has been removed, please View Your Application Status online.

You will not be allowed to participate in FROG Week without a current physical.

Required Medical Forms: (keep a copy for your personal records)

• Fall/Summer Semester (August): July 15
• Spring Semester (January): December 1
• Summer Language Institute: June 1

• Dental Records Form
  
  • This form does not require a visit to the dentist. The only signature required is yours.
• DA Form 3425-R – Medical Fitness Statement
  
  • This form must be completed and/or signed by a Doctor, Physician’s Assistant or Nurse Practitioner.

• University of North Georgia – Medical Report Form
  
  • This form must be completed and/or signed by a Doctor, Physician’s Assistant or Nurse Practitioner. Your physical exam form must be dated within one year of the start of FROG week.
• Certificate of Immunization
  
  • *Cadets who are soldiers in the Guard, Reserve, or who were on active duty within two years of enrollment can access their IPERMS for the Certificate of Immunization form. 

Medical Insurance

Your student health services fee will cover your treatment on campus at Student Health Services for minor injuries and illnesses while a Cadet at UNG. Charges incurred while seeking care at another facility (i.e. an Emergency Room visit or appointment with a Specialist) are your responsibility. If you are a contracted Army ROTC Cadet, you are covered during ROTC training by the federal government. Note: Injuries during FROG Week are not covered by ROTC and the federal government, but the participants own health insurance.

Although it is not mandatory, health insurance is recommended. For a fee, The University System of Georgia offers health insurance. Please go to this website for information: www.uhcsr.com/northgeorgia

Complete Direct Deposit Form (U.S. Citizens Only), Photo Copy of Birth Certificate and Social Security Card

• Fall/Summer Semester (August): July 15
• Spring Semester (January): December 1
• Summer Language Institute: June 1

Mail the Direct Deposit form, Copy of Birth Certificate and copy of Social Security card to:

Elayne Dowdy
University of North Georgia/Pennington Military Leadership Center
82 College Circle
Dahlonega, GA 30597 

Attention:

If not mailed, cadets must bring a photocopy of their birth certificate and all other documents with them to FROG Week or a hold will be placed on their account.

Questions about paperwork can be directed to Elayne Dowdy at 706-864-1785

Paying your Uniform Fee

The uniform fee is $1,800. All new Cadets must pay a uniform fee, to include National Guard, Reserve, and prior service soldiers. To pay by phone please call the UNG Military Clothing & Sales at 706-864-1537. To pay by check, please make checks payable to: UNG Military Clothing & Sales and put Cadet’s first, middle, last name and student ID on the memo line of your check and mail to:

Note: Georgia Military Scholarship recipients will be credited the uniform fee to their student account 10 days prior to FROG Week.

• How to Pay Uniform Fee Online Directions (PDF)

Required Uniforms

You are responsible for having all uniform items by the first day of FROG week. Uniforms become your personal property and must be maintained in a good and serviceable condition. Replacement of worn, outgrown, lost or damaged items will be at your expense. The UNG Military Clothing & Sales asks that you keep all receipts, tags and packaging from newly purchased items for FROG Week. Altered items cannot be returned.

Individual appointments must be made between 15 April and 31 July for the fall semester (August), and 1 October and the first Thursday in December for the spring semester (January) for fittings, payment, and uniform issue.

Appointments are held in the UNG Military Clothing & Sales which is located on the first floor of the Chestatee Building beneath the campus bookstore.

110 South Chestatee Street
Dahlonega, GA 30597

The hours of fittings are 9:00 a.m. - 12:00 p.m. and 1:00 p.m. - 3:00 p.m. Monday through Thursday. If you live several hours away and wish to have your uniform fitting during Orientation, you may do so.

For appointments, the UNG Military Clothing & Sales staff can be contacted below:

• UNG Military Store Manager, Ms. Elisha Blackford: 706-864-1537 or Elisha.Blackford@ung.edu  

Note: Army enlisted personnel: Those who have attended Army Basic Training can bring issued items but the items must be identical to those listed in the table below and cannot differ in color or style.

Your uniform deposit will cover the purchase of the following items:

(Abbreviations: OCP = Operational Camouflage Pattern)

Operational Camouflage Pattern (OCP)/Army Physical Fitness Uniform (APFU)

In addition to uniforms purchased at the UNG Military Clothing & Sales, the Operational Camouflage Patterns (OCP/work uniforms), coyote brown boots and a complete set of the Army Physical Fitness Uniform (APFU) are issued to you by the Military Science Department Supply during FROG Week.

These uniforms are on loan to you from the U.S. Government and must be returned when you leave the Corps of Cadets. You are responsible for replacing lost items. Exchange for uniform sizes along with wear and tear is made to you at no cost.

Required Personal Clothing and Equipment:

You are REQUIRED to bring the following items when you report to FROG Week:

• *2 pencil boxes (any style)
• *6 pair boot socks (green or black)
• *10 pair white or black athletic socks (above ankle height, no logos)
• *1 combination lock (to secure footlocker)
• 1 pair Black Dress Pants (for wear with UNG Cadet Polo)
• 1 pair Black Dress Shoes
• 1 Black Dress Belt (Must match shoes)
• 2 dozen hangers (black plastic no wire hangers)
• 1 pillow
• 2 pillowcases, white
• 4 regular length twin flat sheets (no fitted), white
• 1 shaving kit (males)
• 1 pair shower shoes
• 1 black book bag (no colors)
• 2 pair running shoes (No minimalist shoes, light weight track/road racing flats, racing spikes, toe shoes, or shoes that simulate barefoot running)
• 1 pair of old, full-length blue jeans with no holes (to be used during field training)
• 1 old long sleeve t-shirt (to be used during field training)
• 2 storage boxes (i.e. Rubber-Maid-type containers),with lids (not to exceed 18L x 12W x 12H) Not painted
• 2 required (6 recommended) athletic bras (females)
• 6 white T-shirts, crew neck (male and female)
• 3 white towels, bath size
• 12 pair underwear (personal preference on type), (male and female)
• 2 white washcloths
• *1 Footlocker
  • Approximately 32 1/2 x 17 1/2 x 16
  • Subdued color (black or dark blue)
  • Plastic or wood material
  • Must be able to be secured with a combination lock
• Toilet Paper

Suggested Items (Not Required):

• *1 sewing kit
• 1 alarm clock
• 1 lint brush
• 1 computer and accessories
• 1 electrical power strip
• 1 ethernet cable
• 1 iron
• Swim goggles
• 2 sets of civilian clothing
• Bathroom cleaning supplies (include toilet brush)

*Note: Asterisk items and additional items can be ordered below:

• • Military Clothing & Sales Order Form
  • Fill out form
  • Email form to elisha.blackford@ung.edu 

Restricted to One Per Room:

Do not purchase these items prior to the start of FROG Week. If you have already purchased these items, please wait until after FROG Week to bring them to campus. After FROG Week, you can agree with your roommate on what optional items each of you will provide. You will be given time the day of FROG Week graduation and the week thereafter for you to visit local stores to purchase them.

• 1 radio or stereo (size limited to 18 x 24)
• 1 refrigerator (size limited to 36 high)
• 1 ironing board
• 1 electric fan
• 1 coffee pot
• 1 TV (26” flat screen or smaller)

Prohibited Items for Freshman Cadets living on Campus:

• No cooking items (i.e. microwaves, hotplates, etc)
• Weapons and ammunition, including paintball guns, Air rifles, BB guns (Applies to all cadets)
• Pyrotechnics and explosives of any kind
• Knives with blades longer than 2 inches
• Video games, video game consoles
• Large screen TVs (Anything over 26 inches) or large screen computer monitors
• Pornographic, racist, or extremist materials
• Flame producing devices (candles, incense, etc.)
• Pets
• Plants
• Alcohol beverages anywhere on campus, including vehicles
• Use of tobacco products prohibited on campus.

Paying Tuition, Food and Housing

You will find your bill in your "myUNG Student Banner" account. You will not receive a bill in the mail! To access your account:

• Go to my.ung.edu
• Select Banner Drop-down tab
• Access your UNG Banner Web
• Select “Student”
• Select “NightHawk Registration”
• Select “Student Invoice”
• Select “Continue”

Update as of Septemper 18, 2023

Instructions

All new cadets are to report on Wednesay, January 3 2024 at 1300 hours (1pm EST) to the UNG Convocation Center. There will be a parent briefing at the Military Leadership Center at 2:00 p.m. If you have special considerations with travel, please contact 1st Sargent (Retired) Richard Moore at 706-864-1795 or richard.moore@ung.edu

Males - Bring $15 cash for a haircut.

Females - report with your hair up in a ponytail if your hair is not closely cut. 

All FROGs are to report wearing khaki shorts, belt, white socks above the ankle (no low cut socks), tennis shoes and a plain white t-shirt.

Bring all required items needed for your daily living on campus.

Once you have been cleared in-processing, you will return to your vehicle. You will then be directed to your residence hall where you will move into your room.

You are required to report to FROG Week wearing the following:

• A plain white T-shirt
• khaki shorts
• A belt
• Running shoes
• Winter knit hat and gloves (for January FROG week participants)
• Complete white socks that come above the ankle with no logo.
• We recommend you bring an extra pair of shorts and t-shirt and tennis shoes.

During FROG Week, we will store your keys, wallet, cell phone, electronics, and watch in a safe place and return them to you on the last day of FROG Week.

FROG Week will last six days. Your graduation will begin on Sunday, 7 January at 0900 hours (time subject to change based on inclement weather) on the General William "Lipp" Livsey Drill Field.

FROG Week Graduation is now open to family and friends. Graduation is scheduled for January 7, 2024 and starts at 0900 and will take place on the drill field.

Cadets starting in the Spring Semester (January)

It is mandatory that you attend Freshman Recruit Orientation Group (FROG) Week in January. Required reporting date and time will be updated here when announced. Be on time! Do NOT report early!

• You will be directed where to report upon your arrival. Note that you cannot move into the Cadet Residence Hall until after in-processing begins.
• You are required to bring all items listed in Step 7 (except for "Optional Items").

• During FROG Week, we will store your keys, wallet, cell phone, electronics, and watch in a safe place and return them to you on the last day of FROG Week.

Spring FROG Week reporting/training days and graduation will vary from year to year.

FROG week graduation guidance for attendance will be updated here when announced. Parents can call 706-864-1793 or 706-864-1796 to confirm how graduation will be conducted.

Parents Instructions for Dropping off Cadets

• It is not necessary for you to accompany your son or daughter to FROG Week. Current Cadets will assist them with unloading and moving baggage into the residence hall. Please say your goodbyes immediately after move-in. For those parents who accompany their son or daughter, there will be a briefing in the Pennington Military Leadership Center about FROG Week and the Corps of Cadets during in-processing. The time will be announced on your arrival to campus. You're invited to return to campus for FROG Week Graduation.
• We will also post photos of FROG Week daily on our Facebook fan page and the Instagram account and Corps Flickr page. 
• To join the closed group, search for “North Georgia Cadet Parents” on Facebook. Click the “Join Group” button, answer the questions and click the “submit” button.

Step 1: Pay Housing Application Fee, Tuition, and Fees

• Pay Housing Application Fee
• Pay FROG Week Fee

Step 2: Email Account and Information Technology

• Activate email account - active.ung.edu

Step 3: Financial Assistance

• Check Financial Aid Status - UNG Banner Web account
• Complete FAFSA

Step 5: Register for New Student Orientation or Transfer Student Orientation

• Register for Orientation at Nighthawk Engagement & Student Transitions (NEST) website
• Pay Orientation Fee

Step 6: Submit In-Processing Documentation  

• Dental Records Form
• Medical Fitness Statement
• Medical Report Form
• Certificate of Immunization
• Photo Copy of Birth Certificate and Social Security Card mailed to Elayne Dowdy at UNG/MLC, 82 College Circle, Dahlonega, GA 30597

Step 7: Military Clothing & Sales

• Pay Uniform Fee
• Uniform Fitting Scheduled

Step 8: Pay Tuition, Fees, Room, and Board

• Pay Tuition, Fees, Room, and Board

Step 9: FROG Week Reporting Instructions

• All required items in Step 6
• Hand Carry in Direct Deposit Form (if not already mailed)
• Hand Carry Copy of Social Security Card and Birth Certificate (if not already mailed)
• Hand Carry DD Form 2005
• Hand Carry DD Form 2058

Thank you for your service!

• FROG Week is a requirement for every new Cadet to attend FROG Week. You will learn the history and traditions associated with the Boars Head Brigade. Contact your unit administrator and request an exemption from drill in order to attend FROG Week or ask for permission to use FROG Week as your drill an obtain a Split Certificate from UNG after FROG Week. If you are unable to gain an exemption, contact the Guard Unit liaisons on campus. Please call (706) 864-1662 for Georgia Army National Guard Officer.
• You must be prepared to pay your college bills up front. Even with Tuition Assistance (TA), you will still have to pay for your books, fees, uniforms, room, meals, and incidental expenses yourself. If you have Montgomery GI Bill® and Tuition Assistance we still recommend that you fill out the Free Application for Federal Student Aid, or FAFSA. You may qualify for additional financial assistance. Please visit the financial aid portion of our website to complete a FAFSA. 

Going to basic/AIT in the summer or fall before enrolling in the spring?

If you're going to basic training prior to enrolling in the Spring Semester, you must do the following before you depart for training:

1. Verify you have a valid room contract and have paid $150 application fee (must be paid before you leave).
2. Fill out the FAFSA form before you leave for training this summer. Don't wait until you get back! Access the FAFSA and get all info you need about financial aid.
3. Complete as many steps in the Cadet Admissions Manual checklist before leaving for training. At a minimum, you must have submitted final high school transcripts, checked your banner account, and have set up your student e-mail account.

Note that the university closes during Winter Break; from about 20 December until the first week in January.

Good luck in training!

To apply for the Montgomery GI Bill® (MGIB):

1. You must complete advanced individual training to apply for MGIB® benefits.
2. You must apply for MGIB® benefits through the Veterans Affairs (VA) Administrator in the Financial Aid Office at UNG. You must have the following documents to submit with your application:
3. DD Form 214
4. Notice of Benefits Form (NOBE e-mailed through AKO)
5. Direct Deposit Account information
6. The VA will process your application, and the MGIB® benefits will be deposited into your Direct Deposit Account monthly.
7. For questions or assistance in completing the GI Bill® Application you must schedule an appointment with the VA Administrator at UNG by calling (706) 864-1412.

Check your Army Knowledge Online Account (AKO Account)

Please verify that you are able to access your AKO account. Ensure that you verify access to your AKO account before reporting to FROG Week!