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Transfer Student Checklist

Congratulations on your acceptance to the University of North Georgia!

As a new transfer student, you're bound to have some questions about starting classes at the University of North Georgia (UNG) – you know you're accepted, but what's next? There are a number of tasks you must complete to finish the enrollment process and begin your journey as a UNG Nighthawk. It is important as a new transfer student to read through each item carefully to understand how this process may be different from your previous institution and be sure to explore the links provided for more information.

1. Immediate Steps After Acceptance

Activate your UNG Account

You will use the same username and password to login to a number of important university systems. Use the activate your UNG account link to find your username and enroll in the password management system.

Once complete, then you will be able to access and explore:

Review your Transfer Credit Evaluation

Log in to BannerWeb to review your academic transcript (Banner Web > Student Tab > Student Records > Student Tranguid) and ensure that all credit has been articulated. If you do not see a course on your transcript that you believe should be there, there may be a few reasons:

  • In-progress courses – credit for courses you are currently enrolled in, have completed while in the admissions process, or completed since the last time you submitted a transcript from your previous institution will not be applied until an official transcript indicating grades is received
  • Course credit for AP or other test credit – Official scores may not have been received from the testing agency used to take the tests, which is needed to post this credit
  • Non-transferrable courses – some credit may not have been accepted based on the accreditation of the institution where the courses were taken or based on the technical nature of the coursework.

Any test scores or transcripts that have not been sent to UNG should be sent as soon as possible (with final grades or scores indicated) to ensure application of appropriate credit to your record.

Any questions about your transfer credit evaluation can be sent to

Submit your Confirmation of Acceptance Form

All students should complete a Confirmation of Acceptance; however the method could be different depending on your circumstances. See the Confirmation of Acceptance page in Undergraduate Admissions for what action you need to take. You must submit your confirmation by our deadlines, or if accepted after the confirmation deadline, within two weeks of acceptance.

Those required to attend orientation must complete the Confirmation of Acceptance process prior to receiving access to the Orientation Reservation system.

Those not required to attend orientation must complete the Confirmation of Acceptance process prior to receiving access to the Online Pre-Orientation modules.

Schedule your Orientation Date

Only degree-seeking freshman, transfers, and readmit students are required to participate in the orientation program prior to starting classes. All other student populations should complete the Online Pre-Orientation modules located on the Check Application Status webpage and visit the Registrar’s site to view registration information.

Summer Starters

Freshman and Transfer students who will be beginning courses in the summer will participate in a virtual orientation in May prior to the start of term. Approximately two weeks before the session, students will receive an email with more details on how to access this ‘live’ session on the day of the event.

Fall Starters

Freshman and Transfer students who will be beginning courses in the fall term will participate in a hybrid orientation format – a combination of online coursework and a face-to-face component in August. The date students initially select in the orientation reservation system will be the start date for the course. Academic Advisors will begin reaching out to students to assist with building a fall course schedule based on this course start date.

All readmit students will complete an asynchronous orientation course prior to the start of term.

Orientation fees are based on student and session type. The fee for the session is listed in the orientation reservation system.

Apply for Financial Aid

If you’d like assistance in paying your tuition and fees, the Financial Aid office may be able to help. Financial aid encompasses both federal and state aid programs, including federal loans, scholarships (for academics, athletics, leadership, etc.), and VA benefits. We encourage you to explore all your options and carefully determine the right amount of aid for your circumstances.  

After submitting your financial aid application, you should be very pro-active in monitoring your eligibility and award status via your BannerWeb account.

Special Notes for Transfer Students:

  1. If you have already submitted your FAFSA for the academic year you will be attending UNG, you will need to go to to make a correction to your FAFSA by adding UNG’s school code: 001585.
  2. Loans at your prior school must be canceled before you can request any remaining loan funds from UNG.
  3. All final transcripts from prior schools must be submitted to UNG before your financial aid eligibility is determined.

The Financial Aid Timeline is a helpful tool for all students.

Important Note:  Although you can apply for most forms of aid at any time during the academic year, it’s best to submit your application and all required supporting documents before the priority deadlines to ensure your aid can be processed and awarded prior to the start of term. 

  • Fall Priority Deadline – February 14
  • Spring Priority Deadline – November 1
  • Summer Priority Deadline – April 1

Submit your Housing Application (residential students in Dahlonega only)

If you’ve been accepted as a residential student on the Dahlonega Campus, you must submit a housing application. Once your Confirmation of Acceptance form and fee have been processed, the Office of Residence Life will email additional instructions via UNG Student Email. This email also signifies that you now have access to the Housing portal/application process. You are encouraged to start the process as soon as possible and need to watch your UNG emails closely once you have started for further instructions.

Please note that even if you decide not to attend UNG, you are still responsible for the $150 housing application fee if you have already applied for housing.  If you decide not to attend after choosing a bed and submitting the housing contract, you must submit a completed Housing Cancellation Request to the Office of Residence Life.  Financial penalties may apply.

Full-time students who are accepted on the Dahlonega campus of UNG and who have not earned 60 semester hours or lived four semesters in University housing must live on campus. Students may live off-campus if they meet certain requirements for exemption or request a residence policy waiver.  Additional information about this policy and the waiver request can be found here: Residence Policy.


2. Actions to Complete Prior to Orientation/Class Registration

Submit a Photo for your UNG ID Card

Visit the UNG ID Card Photo Submission page to see photo guidelines and the photo submission portal. Students required to attend orientation must upload a photo at least 3 business days prior to your orientation session.

  • Summer starters will be able to complete this process now.
  • Fall starters will not be able to submit a photo until June 2020.

Complete eCore Introduction Quiz

All incoming students should complete the eCore Introduction Quiz prior to attending orientation or registering for classes whether or not they plan to take an online course at this time. The quiz takes less than 10 minutes to complete.

eCore courses are designed, developed, taught and supported by faculty and staff from the University System of Georgia (USG) and are a great option for completing core curriculum requirements.

PLEASE NOTE: The eCore academic calendar (start/stop dates) is different from the normal UNG academic calendar. 

Visit the UNG eCore web page for more information.

Order your Virtual Parking Permit

Parking permits are required and virtually issued to students by the Parking Services Office. Learn more about registering your vehicle here.

Set up your Disability Accommodations (as needed)

As you may already know, obtaining special accommodations in college is different than it is in high school.  If you previously had an IEP, 504 plan, or other documentation that would reflect the need for accommodations, please contact the Office of Student Disability Services to discuss your specific needs and the process to receive accommodations at UNG. Please be advised that the intake process takes time, so it’s important to schedule an appointment before the start of term to ensure your accommodations are in place when classes begin. Students must actively request accommodations, even when they transfer from another college, through the Student Disability Services office in order to receive them.

Once registered, you will need to notify your professor(s) in order to receive special accommodations.

Register for Campus Mailbox (Dahlonega - Residential Only)

Residential students on the Dahlonega Campus can complete the Mailbox Request Form to receive a mailbox at the UNG Post Office located in Hoag Student Center.

3. Actions to Complete After Orientation/Prior to First Day of Class

Review Invoice, Pay Tuition and Fee Bill, and Sign Up for Payment Plan

Please visit the Payment Deadlines & Information web page for approximate information on when to pay fees. Students attending an orientation will have a different fee payment deadline which will be after their scheduled orientation session. You will learn more about this at orientation. We do encourage you to go ahead and set up a payment plan after you are registered for classes, but prior to orientation if needed.

Read about viewing and paying your student invoice.

Submit Your Immunization Form

All new students (freshman, transfers, and others) attending regularly scheduled classes or receiving resident credit are required to submit a Certificate of Immunization to Student Health Services. Please find more information and download the form from the Dean of Students website. Students will have a registration hold placed on their account preventing registration for a second semester until this documentation is submitted.

Check your Admissions Holds

Check your application status to ensure that the Office of Admissions has everything they need to finalize your admittance and begin courses at UNG. A complete list of Admissions paperwork can be found on the Check Your Application Status webpage. Scroll to the bottom to view holds that may prevent you from registering for classes in future terms.

*If you have been classified as an out-of-state resident for tuition classification purposes but believe this designation is incorrect, please review the residency policy and complete the Application for In State Tuition

Schedule Adjustments

  1. After attending in-person orientation, students who do not already have a time ticket will receive a time ticket to make course schedule adjustments if needed and pending course availability.
  2. Students have until August 21st at Noon to make schedule adjustments.
  3. Please review the D2L orientation course modules for incoming degree-seeking students for information on the Core Curriculum, Maximize Your Major video, and Plan of Study before attempting any schedule adjustments.
  4. Find information on How To Register using the Nighthawk Registration system. Students will be able to search for in-person, hybrid, and online courses within the Nighthawk Registration system.
  5. You can reach out to your Academic Advisor for assistance if you are unable to adjust your schedule on your own.

Tech Talk

The Tech Talk guide is an introduction to the highly utilized technologies available at UNG. Students should be familiar with each of the items in this guide.

To access the Tech Talk Checklist, log in to UNG Connect. Go to Menu Bar on the left side of the UNG Connect home page. Scroll down to My Checklist and click on Tech Talk Guide. You will see a series of items with clickable links. As you complete each item, please mark the checkbox. Keep going until your completion bar reads 100%.

Complete Part One of both SAPU and AlcoholEdu

During the summer, UNG’s provider for AlcoholEDU and SAPU, began moving to a new platform for their services. UNG is in the process of setting up this new platform. The anticipated launch date is sometime in September. Due to this delay, no holds will be placed on student accounts during this fall semester. Once the new platform is live, emails with log in instructions will be sent to all students who need to complete the trainings. We do still encourage you to complete this as soon as possible once it is available to avoid any holds in the future. We appreciate your patience with this transition. 

4. Other Transfer Resources

Transfer Experience (TREX) Programs

Orientation and Transition Programs provides additional opportunities for new transfer students to connect and engage as they become members of the UNG community and beyond.  We encourage you to explore these Transfer Experience (TREX) programs that will support you as a UNG student with previous transfer experience.

Follow us on Social Media to stay connected!

Orientation and Transition Programs supports programs and services that promote connection, preparation, and navigation of new students throughout the transition process.  Stay connected to our office to learn more about upcoming events during your time as a UNG student. 

UNG follows Section 508 Standards and WCAG 2.0 for web accessibility. If you require the content on this web page in another format, please contact the ADA Coordinator.

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